Environmental Health and Safety LABORATORY SAFETY INSPECTION WORK FORM Checklist Items P-F-N/A Comments 1 GENERAL Rooms Lab Environment 1110 Evidence of food or drink No food / beverages are permitted Equipment used for research not labelled "For experiment only" Food used for experimental purposes must be labelled “Not for human consumption” 1120 Laboratory Info Card posted & up- Date: DD-MMM-YY - Lab Info Lab Info Card required on all to-date Card more than 3 years old – to access doors to the laboratory update see Comments Missing hazard symbol for Lab Info Card required – to Extra hazard symbol for generate see Comments Wrong location indicated for Only McGill numbers noted as paper copies of SDS emergency numbers collection Handwritten up-dates not Missing containment level permitted - to update see Missing PPE information Comments Other 1140 Room Pressure Gradient Positive The lab requires positive Negative pressure Required, but not available 1150 Lab is separated from public areas Lab door not closed Access to containment zone is Lab door not locked and not limited to authorized unattended personnel and authorized Staff present in the laboratory visitors (card or keyed access, Doors to the containment zone are SOP in place, other) not lockable No screens on windows Doors to the containment zone are No locks on windows not kept closed." 1160 Designated area for storage of PPE No hooks or storage area available Lab coats stored on chairs near exit PPE stored in a non-laboratory Keep PPE stored away from areas setting (i.e. student lounge, where hazardous materials are office area, lecture rooms) stored Inadequate storage for PPE 1170 Personnel clothing to be stored Street clothing and lab clothing in Earbuds, headphones, cell separately from dedicated PPE contact phones found in the same Personal belongings are found in vicinity where hazards are in lab (see additional comments) being worked with 1180 Hand washing sink has soap and No soap No sink available paper towels No paper towels Sink located away from exit, SOP required. 1190 Two-way communication system(s) Two-way communication Not applicable not available inside the containment system(s) are not available zone EHS-FORM-003 v.3.4 Page 1 of 10 Environmental Health and Safety Housekeeping & Furniture 1210 Floors Floors require maintenance – Old equipment can be safely contact Facilities Call Centre disposed of via Hazardous Excess supplies - clutter represents Waste Management - a trip and fire hazard www.mcgill.ca/hwm Discard empty boxes - clutter ITEM across pedestrian traffic represents a trip and fire hazard areas Housekeeping requires attention - ITEM obstructing exits clutter represents a trip and fire Clutter hazard Floors cannot be easily Slip/trip hazards decontaminated 1220 Shelves 18" clearance required between No shelves materials and sprinkler heads Objects overhang the shelves Relocate ITEM stored high Shelves sagging Excess supplies - Clutter Heavy objects stored high represents a fire hazard Housekeeping requires Shelves overloaded attention 1230 Liquids stored above eye level Relocate liquids stored high No shelves 1240 Work surfaces in good condition Bench top surface Remove non-laboratory protectors/absorbent underpad material from work areas to stained - change when soiled prevent cross-contamination No work Surfaces No impermeable work Damaged bench top – requires surfaces repair Dedicated paper/computer Paperwork must be kept separately work areas in the containment from hazardous materials zone are not segregated from Exposed sharps left on work laboratory work stations. surfaces Housekeeping requires Exposed pipette tips left on work attention, clutter represents a surfaces risk of contamination 1250 Furniture Chair not impermeable Furniture not impermeable Personal Protective Equipment 1310 Laboratory coats and proper attire Policy: Lab coats required in all Shorts/Capri’s/skirts worn worn areas where hazardous products No one available/observed are handled/stored Lab personnel at study desks Lab coats not fastened Lab coats worn in public areas Lab coat(s) hung on fume hood Lab coat sleeves rolled up valves 1320 Disposable laboratory gloves used Safety gloves not worn Hands are not washed when Safety gloves worn with Bunsen gloves are removed burners Gloves not removed and / or Lab personnel at study desks hands not washed when Used gloves left on workbenches exiting the BSC Gloves must not be worn outside Gloves not removed and / or lab activities hands not washed when No one available/observed exiting the containment zone Not required EHS-FORM-003 v.3.4 Page 2 of 10 Environmental Health and Safety 1330 Safety glasses worn (with side- Safety glasses with side-shields Lab personnel at study desks shields) required Working with class 3b & 4 UV light requires special safety lasers require special safety glasses glasses – consult McGill’s Prescription glasses - no side Laser Safety Manual shields Not required No one available/observed 1340 Appropriate footwear worn (closed) Open footwear prohibited in Backless shoes laboratories High-heeled shoes increase Open-toed shoes risk of tripping/falling No one available/observed 1350 Long hair restrained Long hair not restrained Not applicable Emergency Measures 1410 First aid poster available and visible Information available on Cold room - not required department’s poster Missing information (i.e. Missing poster - must be posted – location of first aid kit, see Comments for printing responders, emergency info) instructions MNI: Not required - follow Wrong information (i.e. location MNI/MNH General of first aid kit, responders, Emergency Procedures emergency info, eyewash station, First Aid training expired emergency shower) 1420 First-aid Kit available, accessible, None available - required Not present, but found in inspected quarterly Available but not accessible - another laboratory nearby. relocate Location: Room # Available and accessible but not Cold Room: Not required properly stocked Storage Room: Not required Available and accessible but not inspected quarterly. Last inspected DD-MMM-YY 1430 Emergency eyewashes accessible, Last tested DD-MMM-YY - Must Located in corridor, not tested tested weekly and tagged be tested weekly Not required Not tagged It was noted that an emergency Not tested eye wash and/or a shower was not Not functioning – contact available in this laboratory. Facilities Call Centre immediately However, given that this was noted in previous inspections and Access obstructed – clear area the problem is now in the hands surrounding eyewash of McGill senior management, Not available in lab or corridor, this item has been reported as but required. Ensure the access to “NA” (not applicable) rather than an eye wash station is available. deducting points. Located in room: 1440 Emergency showers accessible, Last tested DD-MMM-YY - Not Not required tested and tagged tested annually, contact Facilities It was noted that an emergency Call Centre eye wash and/or a shower was not Not tagged available in this laboratory. Not tested However, given that this was noted in previous inspections and Located in corridor the problem is now in the hands Located in room: of McGill senior management, Not available in lab or corridor, but this item has been reported as required. Ensure the access to an “NA” (not applicable) rather than emergency shower is available. deducting points. EHS-FORM-003 v.3.4 Page 3 of 10 Environmental Health and Safety Checklist Items P-F-N/A Comments 2 CHEMICAL SAFETY Rooms W.H.M.I.S. 2110 Updated inventory available for all Inventory not updated Not required - no WHMIS chemicals used and stored myLab not implemented hazardous products used/stored Available but incomplete 2120 SDS must be accessible to all lab No one available to question Lab personnel don’t have personnel A computer must be available access to myLab (full or read to access myLab system only) 2130 Containers and/or bottles properly Only abbreviations permitted Unlabelled bottle/container – all labelled are those on the EHS Approved containers must be labelled Lab Abbreviations List Bottle/container label damaged Not approved abbreviations and illegible used Not required - no WHMIS hazardous products used/stored Safety Data Sheet (SDS) Audit Available (Y/N) Date DD-MMM-YYYY 2140 SDS must be available through SDS missing for … Not required - no WHMIS myLab system to all lab personnel Complete SDS collection must controlled products used/stored be available through myLab system 2150 WHMIS Training Up-to-date EHS has no record of WHMIS WHMIS Training must be training for: refreshed every 3 years EHS-FORM-003 v.3.4 Page 4 of 10 Environmental Health and Safety Chemical Storage & Fume Hood 2210 Chemical stored in the appropriate Chemicals stored in Chemicals stored in the fume place unidentified cabinets – request hood will affect the hood’s labels at [email protected] efficiency Flammables not stored in a Excessive quantities of supplies flammable storage cabinet on hand - stock-piling is Corrosives not stored in a hazardous, reduce quantities dedicated corrosives cabinet on-hand Chemicals stored under sink Chemicals stored on floor (except bleach and compatible Chemicals not stored in cleaning agents) identified cabinets Flammables stored in a No chemicals stored domestic refrigerator 2220 Chemical segregation according to Acids and bases stored