MINUTES LONDON FIRE & EMERGENCY PLANNING AUTHORITY DATE Thursday 30 June 2016 TIME 2.00 pm VENUE The Chamber, City Hall, The Queen's Walk, London, SE1 2AA Minutes of the proceedings of the meeting of London Fire & Emergency Planning Authority held in The Chamber, City Hall, The Queen's Walk, London, SE1 2AA, on Thursday 30 June 2016 Present: Dr Fiona Twycross AM (Chair) Andrew Dismore AM David Kurten AM Councillor Tony Arbour JP, AM Councillor Florence Eshalomi Councillor Oonagh Moulton Gareth Bacon AM AM Councillor Caroline Russell AM Councillor Fiona Colley Councillor Susan Hall Councillor Martin Whelton Councillor Leonie Cooper AM Councillor Sarah Hayward Councillor Emma Dent Coad Councillor Jack Hopkins Councillor Mehboob Khan 1. Statement of Members Appointed Resolved – That the appointments by the Mayor of London of the Members of the Authority, as listed on the agenda, be noted; and that the appointment of Councillor Amy Whitelock Gibbs, as set out on the updated and tabled agenda front sheet, also for the period 17 June 2016 to 31 March 2017, be additionally noted. 2. Apologies for Absence An apology for absence was received on behalf of Councillor Amy Whitelock Gibbs. 3. Appointment of Vice-Chair of the Authority The Authority, pursuant to Schedule 28, paragraph 3 of the Greater London Authority Act 1999 (as amended), proceeded to the appointment of a Vice-Chairman. Councillor Martin Whelton was nominated by Councillor Leonie Cooper AM; the nomination was seconded by Councillor Florence Eshalomi AM. There being no other nominations, Councillor Martin Whelton was duly appointed as Vice- Chair of the Authority for the period up until 31 March 2017. Resolved – accordingly. 4. Minutes The motion was made by the Chair – that the minutes of the Authority meeting held on 17 March 2016 be signed as a correct record. The motion was seconded by the Vice Chair, put and agreed. Resolved – accordingly. The minutes were thereupon signed by the Chair. 5. Minutes of the Appointments and Urgency Committee The motion was made by the Chair – that the minutes of the Appointments and Urgency Committee meeting held on 9 March 2016 be signed as a correct record. The motion was seconded by the Vice Chair, put and agreed. Resolved – accordingly. The minutes were thereupon signed by the Chair. 6. Special Announcements by the Chair and reports by the Chair or the Clerk to the Authority of any Communications The Chair placed on record the Authority’s thanks to those departing Members of the Authority - Councillor Liaquat Ali MBE JP; Andrew Boff AM; Councillor David Cartwright QFSM; Tom Copley AM; Councillor Maurice Heaster OBE; Darren Johnson; Councillor Stephen Knight and Councillor Pauline Morrison – and paid tribute to the service of those Members to the Authority. The Chair then presented those departing Members who were present with gifts, as recognition of the Authority’s appreciation. The Chair referred to the range of honours and awards received by Brigade staff in the past few months. The Chair noted that in Her Majesty the Queen’s 90th Birthday Honours, announced on Saturday, 11 June, Station Manager Sally Harper had been awarded the Queen’s Fire Service Medal. Throughout her career Sally had been at the forefront of changing attitudes and policies which had made the fire and rescue service more inclusive and accepting of women firefighters. The Chair announced that DAC Dr Sabrina Cohen-Hatton had been awarded the prestigious ‘Raymond Nickerson Best Paper Award from JEP: Applied for 2015’ in relation to research into the way incident commanders made risk critical decisions. The London Fire Brigade –Business Support Group and Anchor Trust had won the Partnership Award as part of the Primary Authority Awards 2016 at Westminster Conference in June. Additionally, Inspecting Officer Ken Davies of the Redbridge, Havering, Barking and Dagenham Team had achieved 51 years service within the London Fire Brigade, participating in both the London Fire Brigade 100th and 150th anniversary celebrations. The Chair announced that the Communications Department had successfully delivered the Brigade Games on 11 and 12 June, a free staff event to celebrate the London Fire Brigade’s 150 year anniversary held at the Copperbox Arena in the Queen Elizabeth Olympic Park. The event, sponsored by Babcock, had included 5-a-side football, netball and volleyball, with an It’s a Knock Out themed afternoon over both days. The Chair stated that, on 18 May 2016, the Brigade had received the first of 46 calls to a fire in a builders yard and industrial premises in Tower Hamlets. A total of 15 appliances had attended. On arrival, there had been a visible fire in the yard involving an industrial liquid petroleum gas cylinder. The fire had quickly escalated and spread to two adjacent blocks of flats. Twelve people left the flats uninjured, with a further occupant suffering from slight smoke inhalation. Fire Safety officers had since visited the builders yard and as a result were considering enforcement action. The Chair announced that, on two occasions in June 2016, torrential rain and thunderstorms caused flash floods to parts of London. On 8 June, between 3pm and 6.15pm, Brigade Control received 436 calls which is what would normally be expected in a typical 24 hour period. The majority of these calls had been flood related, including 10 people trapped in their vehicles by rising floodwater. Over 140 of the calls received had been from Staffordshire and the West Midlands as part of mutual fallback arrangements, due to the fact that their control rooms had become overwhelmed with similar flash floods. Additionally, on 23 June, between 1.30am and 6.30am, Brigade Control had received 428 flood related calls including two that involved rescuing people from floodwater. 7. Disclosures of Interests and Dispensations Resolved – That the updated details of membership of the GLA, other functional bodies and London Boroughs, as tabled at the meeting and also attached at Appendix 1, be noted. No further disclosures were made. In accordance with Standing Order 47(b), the Chair varied the order of business to take Agenda Item 10 before Agenda Item 8. 8. Inclusion Strategy 2016-26 - FEP 2599 [Item 10] Report of the Commissioner. The Head of Strategy and Inclusion introduced the report. The Chair moved the motion: That the Authority approves:- (1) The draft Inclusion Strategy 2016-26 (as set out in Appendix 1 to the report FEP2599); and (2) The changes to the establishment as detailed in paragraph 25 of the report. The motion was seconded by the Vice Chair, put and agreed. Resolved – accordingly. 9. Reconstitution of Committees, Standing Orders, Allowances, Delegations and Related Matters - FEP 2597 {Item 8] Report by the Clerk to the Authority. A document that set out the Chair’s motion and appended details of the proposed membership and Chairs and Vice-Chairs of all committees was tabled at the meeting. The Chair moved the motion: That the Authority – (1) Notes the appointment by the Mayor of London of the Chair and Members of the Authority; (2) Agrees to dis-apply strict proportionality rules in the allocation of seats on committees and allocate seats as set out in the document as tabled (and as attached at Appendix 2 to these minutes); (3) Agrees that the committee structure as tabled be adopted for the year 2016-17 with the orders of reference for each body as set out in Appendix 1 to the report FEP 2597; (4) Agrees to appoint Members and alternate Members to seats on committees in accordance with the document as tabled (and as attached at Appendix 2 to these minutes); (5) Agrees to appoint the chairs and vice-chairs of committees in accordance with the document as tabled (and as attached at Appendix 2 to these minutes); (6) Re-confirms the establishment of the Joint Council on the basis of the previously- approved constitution, attached at Appendix 2 to the report FEP2597, allocates seats on the Joint Council Employer’s Side and appoints Authority Members to the Joint Council as set out in the tabled document (and as attached at Appendix 2 to these minutes); agrees that Labour/Conservative Group Member can be substituted by any other LFEPA Member from their respective Groups; and agrees that the Chair of the Employer’s Side be chosen from among those Members present when it is the Employer’s Side’s turn to chair Joint Council meetings; (7) Confirms the establishment of the Local Pension Board on the basis previously approved, as set out at paragraphs 19-24 of the report FEP2597, appoints Authority Members to the Board as set out at Appendix 2 to these minutes, noting that these appointees are unable to be Members of the Resources Committee; and notes that, in the interests of good governance, the Board will, as previously agreed, continue to be treated as a formal body in terms of publication of papers for Board meetings and the inclusion of legal, finance, equalities and sustainable development implications within reports to the Board; (8) Approves the programme of Authority and committee meeting dates for the 2016-17 year (as set out in Appendix 4 to the report), subject to authority being delegated to the Clerk to the Authority, in consultation with Group Leaders, to agree an alternative date for the 15 July 2016 meeting of the Resources Committee; (9) Approves the amended Standing Orders for the Authority (as set out at Appendix 5 to the report FEP2597) and approves the updated Scheme of Delegation of Functions to Officers, (as set out in Appendix 6 to the report FEP2597),