Agenda 27 June 2019 BOARD OF MANAGEMENT Alloa Campus, Boardroom 4.30pm (refreshments available from 4.00pm) AGENDA Type Lead 1 Apologies and Declarations of interest Discussion Ross Martin 2 Minutes and Matters Arising of Meeting of 28 March 2019 Approval Ross Martin (Elements of paper 2 are withheld from publication on the Forth Valley College website under Section 33 Commercial Interests and the Economy of the Freedom of Information (Scotland) Act 2002.) 3 Minutes of Committee Meetings HR Committee – 25 April 2019 Noting Beth Hamilton Audit Committee – 23 May 2019 Noting Lorna Dougal Falkirk Campus Project Board – 28 May 2019 Noting Ken Richardson Learning & Student Experience – 30 May 2019 Noting CopyAnne Mearns Finance Committee – 18 June 2019 Noting Liam McCabe 4 Principal’s Report Discussion Ken Thomson (Elements of paper 4 are withheld from publication on the Forth Valley College website under Section 33 Commercial Interests and the Economy of the Freedom of Information (Scotland) Act 2002.) 5 Student Association Report Discussion Liam Williams (Elements of paper 5 are withheld from publication on the Forth Valley College website under Section 38 Personal Information of the Freedom of Information (Scotland) Act 2002.) STRATEGIC PLAN IMPLEMENTATION 6 Outcome Agreement 2019/20 Approval David Allison (Elements of paper 6 are withheld from publication on the Forth Valley College website under Section 25 Information Otherwise Accessible of the Freedom of Information (Scotland) Act 2002 - https://www.forthvalley.ac.uk/about-us/) 7 Budget 2019-20 Approval Senga McKerr (Elements of paper 7 are withheld from publication on the Forth Valley College website under Section 33 Commercial Interests and the Economy of the Freedom of Information (Scotland) Act 2002.) 8 Forth Valley College Foundation - Annual Plan Approval David Allison UncontrolledOPERATIONAL OVERSIGHT 9 Operational Plan 2019/20 Approval Ken Thomson Agenda 27 June 2019 BOARD OF MANAGEMENT 10 Employers Association/National Bargaining (Verbal) Update Andrew Lawson 11 Staff Cultural Survey Discussion Ralph Burns GOVERNANCE 12 Honorary Fellowship Nominations Approval Ken Thomson 13 Board Residential 29 – 30 August 19 (Verbal) Update Ross Martin 14 Audit Scotland Report – Scotland’s Colleges 2019 Discussion Ken Thomson 15 Review of Risk Discussion All 16 Any other competent business Discussion All Copy FOR INFORMATION Board Engagement Calendar Fundraising Activity 2018/19 (This paper is withheld from publication on the Forth Valley College website under Section 33 Commercial Interests and the Economy of the Freedom of Information (Scotland) Act 2002.) Good practice note on improving the quality of college annual report and accounts Uncontrolled For the 2. Minutes of Meeting of 28 March 2019 For Approval 27 June 2019 BOARD OF MANAGEMENT Stirling Campus (Commencing at 4.30pm) Present: Mr Ross Martin (Chair) Dr Ken Thomson Mrs Fiona Campbell Mrs Trudi Craggs Mrs Lorna Dougall Mr Davie Flynn Mr Lindsay Graham Ms Beth Hamilton Mr Ken Richardson Mr Steven Tolson Apologies: Mrs Anne Mearns (Vice Chair) Mr Colin Alexander Mr Andrew Carver Copy Mrs Pamela Duncan Mr Liam McCabe Mr Liam Williams In Attendance: Mr Andrew Lawson, Depute Principal and Chief Operating Officer (DPCOO) Mrs Fiona Brown, Vice Principal Learning and Quality (VPLQ) Mr David Allison, Vice Principal Information Systems and Communications (VPISC) Mrs Alison Stewart, Vice Principal Finance and Corporate Affairs (VPFACA) Mr Steven Torrie, Co-opted Member Mr Stephen Jarvie, Corporate Governance and Planning Officer and Deputy Board Secretary Mrs Mhairi Shillinglaw, Head of Equalities, Inclusion and Learning Services (HEILS) for item B/18/049 only Mrs Claire Shiels, Assistant Director of Estates (ADE) for B/18/050 only B/18/044 Apologies and Declarations of interest The apologies were noted and no declarations of interest were made B/18/045 Minutes and Matters Arising of Meeting of 7 February 2019 The Corporate Governance and Planning Officer highlighted that there was an error in the timing of the last meeting recorded on the minute. The minutes of the meeting of 7 February 2019 were approved subject to the highlighted amendment. Uncontrolled For the 2. Minutes of Meeting of 28 March 2019 For Approval 27 June 2019 BOARD OF MANAGEMENT NUS Scotland Awards Mr Lindsay Graham, Forth Valley Student Association Vice President (FVSAVP), informed members that the FVSA had been nominated for two awards but had unfortunately not won in these categories. The Chair noted that being nominated was still fantastic and expressed the congratulations of the Board on the ongoing work of the FVSA. The FVSAVP noted that the President was not in attendance at the Board meeting as he was representing the FVSA at the SPARQS awards, where the FVSA has also been nominated for a number of awards, including class representative of the year. CITB Following the discussions at the last meeting of the Board ofCopy Management, the Principal provided members with an update on progress on discussions between Colleges Scotland and CITB. EIS FELA Strike Action The Chair informed members that shortly before the meeting commenced, EIS FELA announced the results of their recent ballot on action short of a strike. He informed members that this ballot had been passed. B/18/046 Minutes of Committee Meetings Learning & Student Experience – 21 February 2019 Lorna Dougall informed members that Sue Cook, Vice Principal at West Lothian College had been in attendance at the meeting as an observer. Fiona Campbell noted that there had been discussions on the new professional standards for lecturers and which aspects of this should be considered at this committee and which at the HR Committee. Falkirk Campus Project Board – 26 February 2019 The Committee Chair noted that the minute in the papers had been for the February meeting and that the March meeting had occurred that week. He provided members with an overview of progress on the project. He highlighted that there were delays in the programme but that the contractor was Uncontrolledlooking into how to best mitigate this and would be feeding this back to him. He provided an overview of the reasons for the delays to members. For the 2. Minutes of Meeting of 28 March 2019 For Approval 27 June 2019 BOARD OF MANAGEMENT He also highlighted to members that the College was in the positive position of having a significant portion of the contingency funds left with the project 75% completed. The Chair informed members that he had been in attendance at the week’s meeting and that he thought the Committee Chair and members had the right approach to the delays which was ensuring the contractor keeps on top of the delays but also noting that the recovery would not be permitted to impact on the quality of the building. The Committee Chair also highlighted that the remaining issue relating to the land sale has been removed and the sale would proceed. He also informed members that the College had appointed a moves contractor for the campus migration. The Chair noted that tours for staff members had been offered and all slots had been booked already. The Principal noted that a tour would also be arranged for the BoardCopy of Management in due course. B/18/047 Principal’s Report The Principal presented an update on his activities noting that, even though it had only been six weeks since the last meeting, there had been a significant amount of activity. He highlighted the work of the Business Development team in recruiting Modern Apprentices (MA’s) and noted this year had our biggest intake of female engineering MA’s to date. He reported that the Scottish Government had recognised this, with the First Minster visiting the campus to meet with these MA’s to launch a new schools ambassador programme. He updated members on the work undertaken to date by Senior Managers to identify the savings necessary to meet the budget and also provided an update on ongoing strike action as a result of the national bargaining process. He also highlighted a potential new route for significant work with a major engineering company looking to move to the area and outlined a recent meeting between Senior Management at the College and Fife College with the engineering company’s executive team. The Student Association Vice President noted that FVSA were keen to engage with MA students to ensure they engage fully with the College and student population. Uncontrolled Members requested further information on addressing the budget, querying whether this was going to be through savings only or if there would be growth in areas to increase income. For the 2. Minutes of Meeting of 28 March 2019 For Approval 27 June 2019 BOARD OF MANAGEMENT The Principal confirmed that growth was definitely a factor and that the Directors are pursuing this. He indicated that further information would be brought to the Board once this information was more fully developed. He indicated that this may be through calling an extraordinary Board meeting to look at the options. a) Members noted the content of the paper B/18/048 Student Association Report The Forth Valley Student Association (FVSA) Vice President presented members with an update on the activities of the association since the last meeting. He highlighted a new initiative whereby students in financial difficulties, as identified by the Student Funding team, can come to the FVSA for free stationaryCopy and other materials to support their learning. The Chair noted that this seemed like a unique approach and that sponsorship may be worth looking into to both expand this and make it sustainable. The Vice President confirmed to members that the Student Mental Health Agreement had been formally launched. He also reported that the Student President and Vice President election process for next year would be going live soon. a) Members noted the content of the report STRATEGIC PLAN IMPLEMENTATION B/18/049 Public Sector Equality Duty (PSED) Interim Reporting 2019 Mhairi Shillinglaw, Head of Equalities, Inclusion and Learning Services (HEILS) presented the PSED report for members consideration and approval to publish the report on the College website.