Rosedale Sanitary Sewer Replacement Project Alleghany County, VA INVITATION TO BID FOR ROSEDALE SANITARY SEWER REPLACEMENT PROJECT COUNTY OF ALLEGHANY, VIRGINIA DATE ISSUED: MARCH 9, 2019 DEADLINE FOR QUESTIONS: APRIL 2, 2019 (RECEIVED BY 4:00 P.M. LOCAL TIME) BID DUE DATE & TIME: APRIL 18, 2019 (RECEIVED BY 2:00 P.M. LOCAL TIME) COVER PAGE 00 0101 Rosedale Sanitary Sewer Replacement Project Alleghany County, VA SECTION 00 0115 – TABLE OF CONTENTS BIDDING REQUIREMENTS SECTION TITLE 00 1116 Invitation to Bid 00 2113 Instructions to Bidders 00 4113 Bid Form 00 4200 Certification of Non-Collusion 00 5100 Escrow Agreement 04 4313 Bid Bond 04 4320 Insurance CONTRACT FORMS SECTION TITLE 01 0050 Notice of Award 01 1000 General Conditions 01 1005 Agreement 01 1010 Bonds 01 1015 Performance Bond 01 1020 Labor and Material Payment Bond 01 1022 Notice to Proceed 01 1024 Application for Payment (Sample) 01 1025 Change Order 01 1100 Certificate of Substantial Completion 01 1500 Virginia Clean Water Revolving Loan Fund 2016 Contract Insert 01 1800 Department of Labor Wage Rates for Alleghany County TECHNICAL SPECIFICATIONS SECTION TITLE 01 2000 General Requirements 01 2110 Allowances 02 4113 Selective Demolition 02 8000 Hazardous Materials Remediation 31 1000 Clearing 31 1050 Rock Excavation 31 2500 Erosion Control 32 1216 Asphalt Pavement 32 9200 Lawns & Grasses 33 3000 Sanitary Sewerage APPENDIX SECTION TITLE APPENDIX A VDOT Permit Fee, Surety, Land Use Application, Surety Bond and Special Provisions APPENDIX B PLM Bulk Asbestos Report APPENDIX C Alleghany County Application for Land Disturbing Permit 00 0115 - 1 TABLE OF CONTENTS Rosedale Sanitary Sewer Replacement Project Alleghany County, VA SECTION 00 1116 – INVITATION TO BID The County of Alleghany is soliciting bids to furnish, construct and install a sanitary sewer replacement project in the County. Construction plans and specifications for the ROSEDALE SANITARY SEWER REPLACEMENT PROJECT can be obtained from the Alleghany County website (www.co.alleghany.va.us/public-works/ under “Request for Proposals”) and reviewed in the office of the Alleghany County Superintendent of Public Works, 9212 Winterberry Avenue, Suite A, Covington, Virginia 24426. PROJECT DESCRIPTION Alleghany County has been experiencing difficulties with the existing gravity sanitary sewer system located in the Rosedale Subdivision, as well as the trunk sewer along Dunlap Creek. This system is well over five decades old and has presented the County with various challenges and maintenance issues. Therefore, this replacement project generally consists of the furnishing of all materials and construction of the sewer improvements as follows: DIVISION A - Approximately 1,608 linear feet of a new 12-inch diameter sewer pipe and 143 linear feet of a new 8-inch diameter sewer pipe located along Dunlap Creek from the Red Cross facility off Midland Trail to the existing Rosedale Sewage Pump Station located near the confluence of the Jackson River. DIVISION B - Approximately 788 linear feet of new 8-inch diameter sewer pipe to serve portions of the Rosedale Subdivision, and tying into the various sewer laterals of existing homes. The scope of work includes clearing and grubbing the new sewer corridor, installing appropriate erosion & sediment control measures, installing the permanent and temporary sanitary sewer piping and manholes, performing road paving and private property restoration work, as well as other miscellaneous work as specified or indicated on the sanitary sewer construction plans. SUBMISSION REQUIREMENTS & DEADLINES Sealed bids for the construction of the ROSEDALE SANITARY SEWER REPLACEMENT PROJECT will be received in person, via special courier service or through the regular mail by the U.S. Postal Service in the office of the Alleghany County Superintendent of Public Works, 9212 Winterberry Avenue, Suite A, Covington, Virginia 24426 until, but no later than 2:00 p.m., local prevailing time, April 18, 2019. Please mark the envelope “Rosedale Sanitary Sewer Replacement Bid.” The time of receipt shall be determined by the time clock stamp in the Public Works office. Contractors are responsible for assuring that their bids are stamped by Alleghany County Public Works Office personnel by the deadline indicated. Bids received after this time will not be accepted by Alleghany County. Bids will be publicly opened and read aloud in the offices of Alleghany County Public Works. Alleghany County will contact the chosen contractor based on the lowest base bid plus any allowances. Any bid deducts or alternate prices will be considered separately. TABLE OF CONTENTS 00 1116 - 1 Rosedale Sanitary Sewer Replacement Project Alleghany County, VA To qualify, all bids shall be submitted using the Bid Form included in the project manual accompanying the construction plans. Incomplete or segregated bids will not be accepted. Work included in this Invitation for Bids shall be substantially completed within 210 calendar days from the date the Contract Time commences, and it shall be completed and ready for final payment within 240 calendar days from the date the Contract Time commences. A Pre-bid Conference will be held at 2:00 p.m. local time on March 26, 2019 in the Board Room of the Alleghany County Governmental Complex, 9212 Winterberry Avenue, Covington, Virginia 24426 to review the scope of Work and clarify any aspect of the Work that may be in question. The Engineer will answer only those questions where the response is a modification or interpretation as a result of an addition, deletion, clarification, or correction to the Bid Documents, and only as part of a written Addendum. The last day for pre-bid question requests is 4:00 p.m. local time on April 2, 2019. A bid bond of 5% will be required with the submission of a bid. A bid may not be modified, withdrawn or cancelled by the bidder after the time and date designated for the receipt of bids and for 90 days thereafter except as provided by the applicable Sections of the Code of Virginia. Bidders must be registered contractors in the Commonwealth of Virginia in accordance with the applicable sections of the Code of Virginia. Bidders comply with the Davis-Bacon Act and the American Iron and Steel requirements. Bidders must comply with the President’s Executive Order #11246, prohibiting discrimination in employment regarding race, color, creed, sex, or national origin, and Executive Orders #12138 and 11625 regarding utilization of MBE/WBE firms. If a contract is awarded, a separate performance bond and a payment bond for 100% of the contract amount, including any additions and/or deductions, shall be provided by the Successful BIDDER. Alleghany County reserves the right to waive informalities and/or reject all bids. TABLE OF CONTENTS 00 1116 - 2 Rosedale Sanitary Sewer Replacement Project Alleghany County, VA SECTION 01 2113 – INSTRUCTIONS TO BIDDERS 1. DATE AND PLACE OF BID OPENING. Sealed bids, subject to the specifications and conditions contained herein and attached hereto, will be received in person, via special courier service or through the regular mail by the U.S. Postal Service in the office of the Alleghany County Director of Public Works, 9212 Winterberry Avenue, Suite A, Covington, Virginia 24426 until, but no later than 2:00 p.m., local prevailing time, April 18, 2019. The time of receipt shall be determined by the time clock stamp in the Public Works office. Contractors are responsible for assuring that their bids are stamped by Alleghany County Public Works Office personnel by the deadline indicated. Bids received after this time will not be accepted by the OWNER. Bids will be opened publicly and read aloud by the OWNER in the offices of Alleghany County Public Works. The OWNER will contact the chosen contractor based on the lowest base bid plus any allowances. Any bid deducts or alternate prices will be considered separately. 2. CONTRACTOR BUSINESS LICENSE. In accordance with the Code of Virginia §54.1-1100, contractors that, for a fixed price, commission, fee, or percentage undertake to bid upon, or accepts, or offers to accept, orders or contracts for performing, managing, or superintending in whole or in part, the construction, removal, repair or improvement of any building or structure permanently annexed to real property owned, controlled, or leased by him or another person or any other improvement to such real property, are required to hold a business license issued by the Virginia Board for Contractors, phone (804) 367-8511. If a Bidder/Offeror shall fail to obtain the required license prior to submission of a bid/proposal, the bid/proposal shall not be considered. Class of License Definitions: Class A Contractor – perform or manage construction, removal, repair, or improvements when (i) the total value referred to in a single contract or project is $120,000 or more, or (ii) the total value of all such construction, removal, repair, or improvements undertaken by such person within any 12-month period is $750,000 or more. Class B Contractor – perform or manage construction, removal, repair, or improvements when (i) the total value referred to in a single contract or project is $10,000 or more, but less than $120,000, or (ii) the total value of all such construction, removal, repair or improvements undertaken by such person within any 12-month period is $150,000 or more, but less than $750,000. Class C Contractor – perform or manage construction, removal, repair, or improvements when (i) the total value referred to in a single contract or project is over $1,000 but less than $10,000, or (ii) the total value of all such construction, removal, repair, or improvements undertaken by such person within any 12-month period is less than $150,000. The Board shall require a master tradesmen license as a condition of licensure for electrical, plumbing and heating, ventilation and air conditioning contractors.