REGIONAL COUNCIL MINUTES Thursday, August 28, 2008 The following are the minutes of the Regular Council meeting held at 7:06 p.m. in the Regional Council Chamber, 150 Frederick Street, Kitchener, Ontario, with the following members present: Chair K. Seiling, J. Brewer, D. Craig, K. Denouden, T. Galloway, J. Haalboom, B. Halloran, R. Kelterborn, J. Mitchell, W. Roth, J. Smola, B. Strauss, S. Strickland, and C. Zehr. Members Absent: C. Millar and J. Wideman DECLARATIONS OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT T. Galloway disclosed a pecuniary interest related to Item #2 of the Administration and Finance Committee Summary of Recommendations due to his employment at the University of Waterloo. MINUTES OF PREVIOUS MEETINGS J. Haalboom requested an amendment to page 2 of the Administration and Finance Committee minutes dated August 19, 2008 to change “overage” to “over expenditure”. MOVED by B. Strauss SECONDED by J. Brewer THAT the following Minutes be approved as amended: a) Closed Audit – June 25, 2008 b) Closed Council– July 2, 2008 c) Council – July 2, 2008 d) Special Council – July 14, 2008 e) Closed Special Council – July 14, 2008 f) Community Services – August 19, 2008 g) Administration & Finance – August 19, 2008 h) Planning & Works – August 19, 2008 i) Closed Committee – August 19, 2008 CARRIED MOVED by B. Halloran SECONDED by W. Roth THAT Council go into Committee of the Whole to consider reports. CARRIED Council Minutes - 2 - 08/08/28 COMMITTEE REPORTS Community Services The Summary of Recommendations of the Community Services Committee was presented by Sean Strickland, Chair of the Committee. MOVED by S. Strickland SECONDED by K. Denouden THAT the Summary of Recommendations of the Community Services Committee dated August 19, 2008, Items 1 to 3, be adopted as follows: 1. THAT the Regional Municipality of Waterloo take the following actions, as outlined in the report SS-08-030 dated August 19, 2008: a) THAT Council receives the report “A Living Wage Policy Impact Assessment for the Region of Waterloo” which identifies a rate of $13.62 per hour for 2008/09 as a living wage in the Region of Waterloo; b) AND FURTHER THAT staff be directed to report back to the October 21, 2008 Community Services Committee with a detailed work plan including the following elements, prior to undertaking the remainder of the process: i) investigate the implications of adopting a Living Wage rate in relation to its employees; ii) investigate the implications of a Living Wage rate in relation to people working under contract with the Region and develop policy options and associated implementation plans for consideration by Council; iii) engage in a public consultation process with key stakeholders (e.g., Regional contractors, employer associations, businesses, area municipalities, and community members) to explore the implications of Living Wage policy options and associated implementation plans. 2. THAT the Regional Municipality of Waterloo request that the Provincial Ministry of Children and Youth Services annualize the one time 2008 100% Provincial Best Start funding for the Region of Waterloo totaling $7,790,850; AND THAT the Regional Municipality of Waterloo request that the Provincial Ministry of Children and Youth Services establish a consistent Best Start funding allocation formula that includes an equity formula and a funding formula to support local service growth including proportional increases to system wide operating costs, and annual economic increases to the approved base budget. [SS-08-036] 3. THAT the Regional Municipality of Waterloo approve the submission of the proposal to the Ministry of Children and Youth Services for the development of the “Waterloo Region Professional Resource Centre for the Early Learning and Child Care System “ as attached to Report SS-08-037 dated August 19, 2008; 519984 Council Minutes - 3 - 08/08/28 AND THAT the Regional Municipality of Waterloo approve a one-time funding allocation of up to $250,000 for start up, equipment and furnishing costs for the Professional Resource Centre, to be funded from the Best Start unconditional grant (100% Provincial); AND FURTHER THAT the Regional Municipality of Waterloo request that the Provincial Ministry of Children and Youth Services provide an annual operating budget of $100,000 for administration and resources from 100% Provincial Best Start funding. CARRIED Administration and Finance The Summary of Recommendation of the Administration and Finance Committee was presented by Jane Brewer, Vice-Chair of the Committee. MOVED by J. Brewer SECONDED by W. Roth THAT the Summary of Recommendations of the Administration and Finance Committee dated August 19, 2008, Items 1 to 3, be adopted as follows: 1. THAT the Regional Municipality of Waterloo amend the Terms of Reference of the Audit Committee to allow internal audit reports that are reviewed by the Committee to be forwarded to the appropriate Standing Committee. [CR-CLK-08-007] 2. THAT the Regional Municipality of Waterloo authorize the University of Waterloo Police and Parking Services to become a user of the Waterloo Region Voice Radio System with an annual user fee of $6,000 for 2009 to be adjusted annually thereafter for inflation. [CR-FM-08-026] 3. THAT the Regional Municipality of Waterloo approve, and enter into, the form of Letter of Agreement (“the Letter of Agreement”) attached to Report F-08-056 setting out the terms and conditions for the use of funding provided by the Province of Ontario to the Regional Municipality of Waterloo under the Ontario Bus Replacement Program for 2008. CARRIED Planning & Works The Summary of Recommendations of the Planning and Works Committee was presented by Bill Strauss, Vice-Chair of the Committee. MOVED by B. Strauss SECONDED by S. Strickland THAT the Summary of Recommendations of the Planning and Works Committee, dated August 19, 2008, Items1 to 8, and 1 report from closed session, Item 9 be adopted as follows: 1. THAT the Region of Waterloo accept P-08-081, Monthly Report of Development Activity for June 2008, dated August 19, 2008. 519984 Council Minutes - 4 - 08/08/28 2. THAT the Regional Municipality of Waterloo accept the 2008 Water and Wastewater Monitoring Report summarized in Report E-08-065/P-08-082 as the account of water supply and wastewater treatment capacity as of December 31, 2007 3. THAT Planning and Works Committee direct staff to immediately notify the Ministry of the Environment of the Region of Waterloo’s intent to transition from the existing Rapid Transit Individual Environmental Assessment to the transit project assessment process as specified in O.Reg 231/08, as described in Report No. E-08-070. 4. THAT the Regional Municipality of Waterloo amend Traffic and Parking By-law No. 06- 072, as amended, to designate a School Bus Loading Zone on the east side of Westmount Road (Regional Road #50) from 65 metres south of Laurentian Drive to 95 metres south of Laurentian Drive, in the City of Kitchener, as outlined in report E-08-060 dated August 19, 2008. 5. THAT the Regional Municipality of Waterloo amend Traffic and Parking By-law 06-072, as amended, upon completion of construction of road improvements on Charles Street (Regional Road #64) related to the re-development of the former Lang Tannery property within the road allowance to: a) Remove from Schedule 3, Angle Parking on the West Side of Charles Street (Regional Road #64) from Victoria Street (Regional Road #55) to Francis Street; b) Remove from Schedule 2, Limited 2-hour No Reparking, on the West Side of Charles Street (Regional Road #64) from Victoria Street (Regional Road #55) to Francis Street, 6:00 a.m. to midnight; c) Add to Schedule 2, Limited 2-hour No Reparking, on the West Side of Charles Street (Regional Road #64) from Victoria Street (Regional Road #55) to 110 m South of Victoria Street (Regional Road #55), 6:00 a.m. to midnight; and d) Add to Schedule 1, No Parking Anytime on the West Side of Charles Street (Regional Road #64) from 110m South of Victoria Street (Regional Road #55) to Francis Street in the City of Kitchener, as outlined in report E-08-066, dated August 19, 2008. 6. THAT the Regional Municipality of Waterloo: a) initiate the Ottawa Street (Regional Road #4) Transportation Study, Elmsdale Drive to Imperial Drive, City of Kitchener; b) assign Councillor J. Wideman and Councillor T. Galloway to the project team; and c) approve an amendment to the 2008 Transportation Capital Budget to include funding of $50,000 to be funded from the Development Charge Reserve Fund; as described in Report E-08-069 dated August 19, 2008. 7. THAT the Regional Municipality of Waterloo authorize the Commissioner of Transportation and Environmental Services to enter into an agreement, with Sunwing Airlines Inc. (“Sunwing”) as may be required, to permit Sunwing to operate an air charter service from the Region of Waterloo International Airport. AND THAT the notice of the intent to amend the Region’s Fees and Charges By-law (Regional By-law 08-005, as amended) as set out in Report E-08-071 dated August 19, 2008 be published in accordance with the provisions of the Municipal Act. 8. THAT the Regional Municipality of Waterloo enter into a Consulting Services Agreement with Earth Tech Canada Inc. of Kitchener, Ontario, to provide consulting engineering 519984 Council Minutes - 5 - 08/08/28 services for the Waterloo North Water Supply System Class Environmental Assessment (EA) and preliminary design, at an upset limit of $629,579 plus applicable taxes, as per Report E-08-064, dated August 19, 2008. 9. THAT the Regional Solicitor be directed to retain Mr. Brian Duxbury to represent the Regional Municipality of Waterloo at the Ontario Municipal Board hearing of the appeals of City of Waterloo Official Plan Amendment 37 and Draft Plans of Subdivision 30T- 97024, 30T-05402, and 30T-05403 (the Waterloo West Side Subdivisions).