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British Foreign Office: Japan Correspondence 1941-1945 GUIDE to The Scholarly Resources microfilm edition of the Public Record Office Collection Text: F.0.371 I Y Scholarly Resources Inc. SK Wilmington, Delaware. British Foreign Office: Japan Correspondence 1941-1945 GUIDE to The Scholarly Resources microfilm edition of the Public Record Office Collection Text: F.0.371 Scholarly Resources Inc. 5R: Wilmington, Dclawmz ¥ 3i, Wtt-zsw fa£ © 1980 by Scholarly Resources Inc. All Rights reserved First published 1980 Second printing 1983 Third printing 1985 Fourth printing 1996 Printed in the United States of America i A ,• yf;- H-A /xs SCHOLARLY RESOURCES INC. 104 Greenhill Avenue Wilmington, DE 19805 International Standard Book Number: 0-8420-2171 -X ^ 32 ^ TABLE OF CONTENTS INTRODUCTION Content and Organization of the Foreign Office Records v Format of the Scholarly Resources Guide v Document Retrieval vi Sample Docket (1941-1945) vii SUBJECT GUIDE 1 <36646816490017 iii INTRODUCTION Content and Organization of the Foreign Office Records The British Foreign Office Records of General Political Correspondence for Japan, 1941-1945, in F.O. 371, is a collection of documents describing Anglo-Japanese relations prior to and during World War II. Normal diplomatic activity between Japan and the United Kingdom was interrupted during most of the period covered in this collection. Most of the material in these files originates with other government departments including the Colonial Office, the War Cabinet, and the service departments (Admiralty, War Office, and Air Ministry). Information regarding Japan from other British embassies, e.g. the British embassy in Washington, is included as is British diplomatic contacts with Japan by way of third parties. Evaluations of the Japanese military and political situation by Military Intelligence and the Special Operations Executive are of particular interest. Each document arriving at the Foreign Office was processed by the Opening Branch, which identified the origin and sender and the country to which an incoming paper pertained. The document was then sent to the appropriate division of the Archives Branch according to geographical region. Each division of the Archives Branch assigned its documents registry numbers from its own annual series. The Japan Correspondence was sent to the Far Eastern Department, which identified itself by preceding its registry numbers with the letter "F." After a document had been assigned a registry number, it was assigned a "kept with" or file number. The file number was usually the same as the registry number of the first document in the file. Files ran in length from one document (i.e. "kept with" itself) to many documents totaling hundreds of pages. After filing, the document was indexed according to the country that it concerned. The index number for Japan is 23. At the end of every year, the files were bound together into volumes. Page numbers were assigned at this stage, with stamped pagination beginning at page 1 for each volume. Scholarly Resources has published the bound volumes of the Japan Correspondence, 1941-1945, on reels of microfilm. The reels consist of from two to four complete volumes and are numbered consecutively with each year beginning at reel 1. Format of the Scholarly Resources Guide to Japanese Correspondence, 1941-1945, F.O. 371 The Subject Guide to the Scholarly Resources edition of the British Foreign Office Japan Correspondence, 1941-1945, F.O. 371, lists each file in the order in which it appears in the volumes of correspondence, followed by a condensed description of the documents it contains. The Subject Guide has a new heading for every change in year, microfilm reel, or volume. The secondary heading identifies the columns for the reference registry number of the first document in each subject description group (DOCUMENT), the number of each file (FILE), a subject description of the documents (SUBJECT), and the page number of the first document in each subject group (PAGE). Document subjects have been arbitrarily divided into subject groups that are a maximum of two typed lines long. Semicolons separate different document subjects within a subject group. The document number given for each subject group refers only to the first subject in the group; subse­ quent subjects' document numbers are not listed but follow that of the first subject. Similarly, the page number given for each subject group refers only to the location of the first subject in the group. Subsequent subjects in the group appear on pages after that of the first subject and before that of the next subject group. To illustrate: "Treatment of Japanese firms in India; Japanese attempts to obtain control of Asiatic Petroleum Company's assets in Japan" is a subject group. It is found in File 207. Document 207 refers to a document on the subject of "Treatment of Japanese firms in India." "Japanese attempts to obtain control of Asiatic Petroleum Company's assets in Japan" will have a document number higher than 207 but lower than 784, since document 784 is also in File 207, and document numbers run in ascend­ ing order within files. "Treatment of Japanese firms in India" starts on page 2; Japanese attempts to gain control of Asiatic Petroleum Company's assets in Japan" appears after page 2 but before page 51. It is important for the researcher to note that within subject groups, a subject is listed only the first time it appears. Thus there may be several documents on the same subject within a subject group, with only the first one mentioned. Researchers should scan all pages included in a subject group to determine whether more than one document on their desired subject occurs there. Document Retrieval To locate a document on a desired subject using the Subject Guide, check the page number of the subject group in which the desired subject occurs. The document will follow this page number and precede the next page number listed. The heading then supplies the proper year, microfilm reel, and volume in which to find the document. For example: If the researcher wants to retrieve a document dealing with "Transfer of British properties to Nanking Government," he or she proceeds to page 108 of volume 35944 of reel 2 of 1943. i i — _ _i_ YEAR 1943 REEL 2 VOLUME 35944 DOCUMENT FILE SUBJECT PAGE :o7 207 Treatment of Japanese firms in India; Japanese attempt to obtain control of Asiatic Petroleum Company's assets in Japan 2 784 The disposal of enemy property in Japanese occupied China: transfer to the Nanking Government 51 1412 Treatment of property in Canada of persons residing in enemy or prescribed territory Japanese property in Southern Rhodesia 94 1556 Peking Legation Rights: details of agreement; Treatment of Australian property in Japan and Japanese property in Australia 102 1709 Transfer of British properties to the Nanking Government; Treatment of Japanese firms in India 108 V 1 SAMPLE DOCKET (1941-1945) Year - The current year was written or stamped on all documents by the Opening Branch. Department - The department code was also stamped by the Opening Branch. "F" designates the Far Eastern Department.