Getting Started with OpenOffice.org 3.3 Copyright This document is Copyright © 2005–2010 by its contributors as listed below. You may distribute it and/or modify it under the terms of either the GNU General Public License (http://www.gnu.org/licenses/gpl.html), version 3 or later, or the Creative Commons Attribution License (http://creativecommons.org/licenses/by/3.0/), version 3.0 or later. Contributors Jean Hollis Weber Michele Zarri Magnus Adielsson Thomas Astleitner Richard Barnes Agnes Belzunce Chris Bonde Nicole Cairns Daniel Carrera JiHui Choi Richard Detwiler Alexander Noël Dunne Laurent Duperval Spencer E. Harpe Regina Henschel Peter Hillier-Brook Richard Holt John Kane Rachel Kartch Stefan A. Keel Jared Kobos Michael Kotsarinis Peter Kupfer Ian Laurenson Dan Lewis Alan Madden Michel Pinquier Andrew Pitonyak Carol Roberts Iain Roberts Hazel Russman Gary Schnabl Robert Scott Joe Sellman Janet Swisher Jim Taylor Alex Thurgood Barbara M. Tobias Claire Wood Linda Worthington Feedback Please direct any comments or suggestions about this document to: [email protected] Publication date and software version Published 30 November 2010. Based on OpenOffice.org 3.3. You can download an editable version of this document from http://oooauthors.org/english/userguide3/published/ Contents Chapter 1 Introducing OpenOffice.org.........................................................................................9 What is OpenOffice.org?..........................................................................................10 The advantages of OpenOffice.org...........................................................................11 Minimum requirements...........................................................................................12 How to get the software...........................................................................................12 How to install the software......................................................................................13 Extensions and add-ons...........................................................................................13 How to get help........................................................................................................13 Starting OpenOffice.org...........................................................................................14 Parts of the main window.........................................................................................17 What are all these things called?.............................................................................22 Starting a new document.........................................................................................23 Opening an existing document................................................................................23 Saving a document...................................................................................................24 Renaming and deleting files....................................................................................25 Using the Open and Save As dialogs.......................................................................25 Using the Navigator.................................................................................................27 Undoing and redoing changes.................................................................................28 Closing a document..................................................................................................29 Closing OpenOffice.org............................................................................................30 Using OpenOffice.org on a Mac...............................................................................30 Chapter 2 Setting up OpenOffice.org.........................................................................................31 Choosing options for all of OOo...............................................................................32 Choosing options for loading and saving documents...............................................46 Choosing language settings.....................................................................................51 Choosing Internet options........................................................................................53 Controlling OOo’s AutoCorrect functions................................................................54 Chapter 3 Using Styles and Templates.......................................................................................55 What is a template?.................................................................................................56 What are styles?....................................................................................................... 56 Applying styles......................................................................................................... 57 Modifying styles....................................................................................................... 59 Creating new (custom) styles...................................................................................61 Copying and moving styles......................................................................................62 Deleting styles......................................................................................................... 64 Using a template to create a document...................................................................65 Creating a template.................................................................................................66 Editing a template....................................................................................................68 Adding templates using the Extension Manager.....................................................69 Getting Started with OpenOffice.org 3.3 3 Setting a default template.......................................................................................70 Associating a document with a different template..................................................71 Organizing templates...............................................................................................72 Examples of style use...............................................................................................73 Chapter 4 Getting Started with Writer.......................................................................................76 What is Writer?........................................................................................................77 The Writer interface.................................................................................................77 Changing document views.......................................................................................79 Moving quickly through a document.......................................................................80 Working with documents.........................................................................................81 Working with text.....................................................................................................82 Formatting text........................................................................................................ 90 Formatting pages.....................................................................................................94 Adding comments to a document.............................................................................98 Creating a table of contents.....................................................................................99 Creating indexes and bibliographies.....................................................................100 Working with graphics...........................................................................................100 Printing.................................................................................................................. 100 Using mail merge...................................................................................................100 Tracking changes to a document...........................................................................101 Using fields............................................................................................................ 101 Linking to another part of a document..................................................................101 Using master documents.......................................................................................104 Creating fill-in forms..............................................................................................104 Chapter 5 Getting Started with Calc........................................................................................105 What is Calc?.........................................................................................................106 Spreadsheets, sheets and cells..............................................................................106 Parts of the main Calc window..............................................................................107 Opening and saving CSV files................................................................................109 Navigating within spreadsheets............................................................................111 Selecting items in a sheet or spreadsheet.............................................................115 Working with columns and rows............................................................................117 Working with sheets...............................................................................................118