MINUTES OF ThE REGULAR MEETING OF COUNCIL OF THE TOWN OF PEACE RIVER HELD ON MONDAY, JULY 9, 1990, AT 7:15 P.M. IN THE COUNCIL CHAMBERS PAGE 1 PRESENT: Mayor M. Procter; Councillors M. Armstrong, B. Bamping, K. Gall, B. Kruse, L. Mann and E. Whitmey STAFF PRESENT: Town Manager, C. Lundy; Secretary—Treasurer, J. Lowe; CALL TO ORDER Mayor Procter called the meeting to order at 7:15 p.m. PUBLIC HEARINGS 1. Bylaw 1433 — A Bylaw of the Town of Peace River to amend Bylaw 1055 and amendments thereto being the Town of Peace River General Municipal Plan Bylaw and associated amendments. A public hearing was held with respect to Bylaw 1433 and a transcript of the public hearing is available. 2. Bylaw 1434 — A Bylaw of the Town of Peace River to amend Bylaw 1082 and amendments thereto being the Town of Peace River Land Use Bylaw and associated amendments. A public hearing was held with respect to Bylaw 1434 and a transcript of the public hearing is available. 3. Bylaw 1435 — A Bylaw of the Town of Peace River to amend Bylaw 1082 and amendments thereto being the Town of Peace River Land Use Bylaw and associated amendments. A public hearing was held with respect to Bylaw 1435 and a transcript of the public hearings is available. II ADOPTION OF AGENDA — Additions: Councillors report — Councillor Gall — I.D. 22 Industrial Park. — Deletions: None. Motion 90—07—01 Councillor Bamping moved that the Agenda be adopted as amended. CARRIED UNANIMOUSLY. III MINUTES 1. Minutes of the Court of Revision held on Monday, May 28, 1990 Motion 90—07—02 Councillor Kruse moved that the Minutes of the Court of Revision held on Monday, May 28, 1990 be adopted. CARRIED UNANIMOUSLY 2. Minutes of the Regular Meeting of Council held on Monday, June 25, 1990 Motion 90—07—03 Councillor Gall moved that the Minutes of the Regular Meeting of Council held Monday, June 25, 1990 be adopted. CARRIED UNANIMOUSLY. IV OLD BUSINESS 1. Proposed facilities for North Peace Adult Education Consortium and Fairview College Mayor Procter presented a report to council on the meeting that he had had in Edmonton on June 28 with John Gogo, Minister of Advanced Education and Al Adair, MLA for Peace River regarding the capital facilities for the North Peace Adult Education Consortium and Fairview College. MINUTES OF THE REGULAR MEETING OF COUNCIL OF THE TOWN OF PEACE RIVER HELD ON MONDAY, JULY 9, 1990, AT 7:15 P.M. IN THE COUNCIL CHAMBERS PAGE 2 Motion 90—07—04 Councillor Gall moved that the Town of Peace River support a single permanent free standing facility which would handle the combined operations of Adult Education Consortium and Fairview College and that the Town request Council’s input into a proposed location for this facility CARRIED UNANIMOUSLY 2. Proposed Subdivision of Portion of NE 25—83—22—W5, Saddleback Ridge Reserve 89/9OMKO96. Gerald Thomas presented on behalf of Mackenzie Regional Planning Commission the comments of the MRPC relating to the above proposed subdivision. Motion 90—07—05 Councillor Armstrong moved to allow the subdivision, portion of NE 25—83—22—W5 under subdivision application 89/9OMKO96 subject to the following conditions: 1. Any outstanding property taxes to be paid in full. 2. Developer’s agreement with the Town, if required. 3. The drainage pond to be designated as a Public Utility Lot as shown on the attached plan (approx. 3.76 acres). 4. Provision of approximately 40 acres of municipal reserve in parcel form as shown on the attached plan. 5. The balance of the lands containing slopes to be designated as Environmental Reserve. (approx. 8.5 acres). 6. Approximately 0.17 acres to be deferred to the balance of the title for a future tot lot which is to be located at the south end of the quarter. 7. The balance of reserve owing to be provided in the form of money—in—lieu of school reserve. (approx. 3.114 acres). 8. The proposed plan to be registered in a manner satisfactory to the Registrar of the Alberta Land Titles. CARRIED UNANIMOUSLY 3. Town of Peace River General Municipal Plan 1990 — Draft 1, second part. Gerald Thomas with the Mackenzie Regional Planning Commission attended to present to Council the second part of Draft 1 of the Peace River General Municipal Plan. Motion 90—07—06 Councillor Whitmey moved that the part two of Draft 1 of the Peace River General Municipal Plan be adopted as amended into the final draft of the Peace River General Municipal Plan 1990. CARRIED UNANIMOUSLY V REPORTS FROM DIRECTORS AND ADVISORS 1. Town Manager’s Report 1. Shaftesbury Trail Sewage Treatment Project Town Manager G. Lundy presented an update on the budget proposed by Associated Engineering Ltd. for an extension of Misery Mountain Trunk Predesign. Motion 90—07—07 Councillor Kruse moved that the additional geotechnical work required to proceed with Alternative 5 of the Misery Mountain Trunk Predesign be ratified. CARRIED UNANIMOUSLY 2. Purchase of Valleyview Subdivision Lands Town Manager G. Lundy presented a report to Council on the purchase of Valleyview Subdivision Lands. Motion 90—07—08 Councillor Bamping moved that the purchase of the Valleyview Subdivision Lands, in the amount of $135,000., be funded from Townwide Facilities. CARRIED UNANIMOUSLY MINUTES OF THE REGULAR MEETING OF COUNCIL OF THE TOWN OF PEACE RIVER HELD ON MONDAY, JULY 9, 1990, AT 7:15 P.M. IN THE COUNCIL CHAMBERS PAGE 3 3. Assistant Engineer’s Report 1. Utility Upgrading — Mitchell/Nagy Yard Restoration Engineer John Bulmer presented on behalf of the Engineering Assistant a progress claim No.1 for the Utility Upgrading of the Mitchell/Nagy Yard Restoration. Motion 90—07—09 Councillor Mann moved that progress claim No. 1 be paid to Ruel Concrete Products in the amount of $25,128.60 less 15% holdback of $3,769.29 for a net payment of $21,359.31. CARRIED UNANIMOUSLY 2. 1989 Paving Program — Deficiency Holdback Release Engineer John Bulmer presented on behalf of the Engineering Assistant a progress claim No. 8 Holdback Release to Ruel Bros. Contracting for the 1989 Paving Program. Motion 90—07—10 Councillor Gall moved that progress claim No. 8 be paid to Ruel Bros. Contracting for release of holdback in the amount of $20,000. CARRIED UNANIMOUSLY 3. Sugar Plum Daycare Centre Engineer John Bulmer presented a progress claim no. 2 for payment to Karison Woodworks for construction of the Daycare Centre. Motion 90—07—11 Councillor Kruse moved that progress claim no. 2 be paid to Karlson Woodworks in the amount of $110,407. less the 15% holdback of $16,561. for a net payment of $93,846. CARRIED UNANIMOUSLY VI ACCOUNTS PAYABLE The Accounts Payable were presented for payment. As Accounts Payable 045464 concerned a member of Council, it was ordered that it be removed from the list. Motion 90—07—12 Councillor Bamping moved that payables 45451 to 45575 with the exception of 45464 be paid in the amount of $521,970.06. CARRIED UNANIMOUSLY Account payable 45464 was then brought forward for payment. Councillor Armstrong declared interest and refrained from voting and discussion thereon. Motion 90—07—13 Councillor Gall moved that account no. 45464 be paid to Glen Armstrong Construction Ltd. in the amount of $1,750.00 MOTION CARRIED VII COMMITTEE REPORTS 1. Minutes of The Committee of Council as a Whole Meeting held Tuesday, July 3, 1990 1. Peace River Ski Club Councillor Mann and Councillor Armstrong declared interest and departed the meeting at 9:40 p.m. Motion 90—07—14 Councillor Kruse moved the recommendations of the committee as follows: MINUTES OF THE REGULAR MEETING OF COUNCIL OF THE TOWN OF PEACE RIVER HELD ON MONDAY, JULY 9, 1990, AT 7:15 P.M. IN THE COUNCIL CHAMBERS PAGE 4 1. Pay out the existing demand loan of $250,000 plus accumulated interest to the Bank of Commerce with the funds from the Townwide Facility Reserve. 2. Request that a Town Councillor plus the Town Manager be appointed to the Board of Directors to form part of the management team with the Board of Directors. 3. Request that promotional and operational master plan be developed by the Peace River Ski Club in conjunction with the above appointments to address the long term financial stability of the organization. 4. Authorize Town Administration to provide, where possible, assistance to the organization through the assignment of seasonal staff to the Ski Hill operation on a temporary basis until the long term debt is fully paid. 5. Request that an audited financial statement be presented on the 1989/90 Operations. 6. Ensure Chattel Mortgage held by the Bank of Commerce is assigned to the Town on the payment of the Demand Loan. 7. Request that the Peace River Ski Club actively fund raise in conjunction with the Misery Mountain Development Society to payout the current outstanding accounts payable plus short term liabilities and that the Misery Mountain Society be asked to continue to fund raise to meet the $200,000 as per their original committment. 8. Negotiate a suitable term for the repayment of the long term debt. 9. Request that the Ski Club provide a copy of the lease on the snow guns. 10. Request the Ski Club provide an audited construction statement for the snowmaking distribution system. MOTION CARRIED Councillor Mann and Councillor Armstrong returned to the meeting at 9:51 p.m. 2. Balance of Committee Report Motion 90—07—15 Councillor Whitmey moved the balance of the recommendations of the Committee as follows: 1.