VILLAGE OF McCREARY Minutes of the Regular Council Meeting held March 8, 2012 in the Village of McCreary Council Chambers. Mayor Cripps called the meeting to order at 7:00 p.m. PRESENT: Mayor Linda Cripps Councillor Sandra Deslauriers Councillor Clayton Kohlman Councillor Christina Law Councillor Marie Williment Municipal Administrator Wendy Turko #63/2012 Law – Williment BE IT RESOLVED THAT the Agenda for the March 8, 2012 Regular Meeting be adopted with the following additions or amendments: Minutes of March 7, 2012 Special Joint Meeting – COPIED; Financial: Resolution to Pay General: Municipalities Trading Company Apr1/12 to Apr1/13 Municipal Insurance $20,014.00 Portage & District Recycling Inc. February, 2012 $ 2,170.44 Turtle River Watershed Conservation District #2 2012/2013 Levy $ 2,322.03 CARRIED. MEETINGS AS SCHEDULED: 7:00 p.m. McCreary District Economic Development Board: The executive of the McCreary District Economic Development Board attended before Council as invited including Pam Little, Chairperson, Claude Desrosiers, Vice-Chairperson, Norma Windle, Treasurer and Wendy Williams, Secretary. Prior to attending this meeting the 2012 Projected Budget and an Activity Report to March, 2012 were provide to members of Council. A request for funding in the amount of $2,500.00 and the 2011 Financial Statement was provide to Council during the meeting. Mayor Cripps welcomed the Economic Development Board Executive to the meeting and gave them the floor. The Activity Report, financial statements, projected budget and funding request were reviewed and filed for reference. New post cards and community brochures were discussed. The committee was thanked for attending and departed at 7:35 p.m. 7:30 p.m. McCreary Volunteer Fire Department: Kirk Mutch, Fire Fighter, attended representing the Fire Department as invited and to provide the equipment request for 2012. Mayor Cripps welcomed the fire department and gave Kirk the floor. The items being requested as priorized by the fire department were discussed. Quotes or estimates not yet available will be obtained by the fire department and provided to Council as soon as possible. Training was discussed. Kirk was thanked for attending and departed at 7:50 p.m. 8:00 p.m. McCreary & District Library: Heather Morden, Chairperson, attended as invited representing the McCreary & District Library Board. Mayor Cripps welcomed the library board and gave Heather the floor. Heather provided the Board’s 2012 Budget and 2011 Financial Report. Their Community Places grant application for roofing and windows and the funding commitment of $3,500.00 by the Village. The need for a new air conditioner was discussed. Heather was thanked for attending and departed at 8:05 p.m. Approved by Resolution #79/2012 on March 22, 2012 Village of McCreary Regular Meeting March 8, 2012 8:30 p.m. McCreary Recreation Commission: Donna Duggan, Chairperson and McCreary School Representative, Dennis Battershell, Rural Municipality of McCreary Representative, Greg Fedak, Curling Club Representative, and Nancy Buchanan, Recreation Director, attended as invited representing the McCreary Recreation Commission. The 2012 Proposed Budget and a quote for playground equipment for Fletcher Park was provided for Council. The funding being requested from the Village of McCreary for 2012 is $19,721.50. Capital funding being requested remains the same. A new expense included in the 2012 Proposed Budget is the skateboard park/playground. Grant applications have been made. The Board is not aware of any large capital projects this year. Council confirmed that it is aware of the request of the McCreary Swimming Pool for a grant towards salary costs. Upcoming fundraisers planned by the Recreation Commission include a Texas Hold-Em Tournament and possible bingo. The board is looking for new fundraising ideas and welcomes any suggestions. Quorums were discussed. #64/2012 Kohlman – Deslauriers BE IT RESOLVED THAT the Minutes of the February 23, 2012 Regular Meeting and the March 7, 2012 Special Joint Meeting be approved as presented. CARRIED. PETITIONS and CORRESPONDENCE: DATED RECEIVED FROM CONCERNING HOW DEALT WITH Mar. 4/12 McCreary District Report and 2012 Filed 2012 Budget Economic Budget – COPIED. and McCreary Development District Economic Board Development Board. Feb. 22/12 Manitoba Request to Partner Filed Manitoba Infrastructure to get Volunteers for Infrastructure and and Snow Monitoring Transportation. Transportation Program – COPIED. Mar. 4/12 Association of Municipal Officials Resolution #71/2012 Manitoba Seminar and Trade General Business. Municipalities Show – COPIED. Filed Education and Association of Manitoba Municipalities. Feb. 23/12 Manitoba Annual Conference – Resolution #72/2012 Municipal COPIED. General Business. Administrators’ Filed Education and Association Manitoba Municipal Administrators’ Association. Feb. 27/12 Assiniboine Quote for Removal of Filed 2012 Budget Injections Ltd. Municipal Sewage and Sewer and Sludge – COPIED. Water Utility. Feb. 24/12 Contec Projects Quote for Burrows Resolution #73/2012 Limited North Lift Station General Business. Upgrade – COPIED. Filed 2012 Budget and Sewer and water Utility. Feb. 29/12 Junior Request Support of More information is Achievement of $500.00 for McCreary to be obtained for Manitoba School Program – the next regular COPIED. meeting. Filed Requests. Feb. 29/12 Parkland News Release RE: Filed Parkland Regional Health Physician Assistant Regional Health Authority at McCreary/Alonsa Authority. Health Centre – COPIED. Approved by Resolution #79/2012 on March 22, 2012 2 Village of McCreary Regular Meeting March 8, 2012 DATED RECEIVED FROM CONCERNING HOW DEALT WITH Feb. 17/12 Hawkins & Petroleum Storage Resolution #69/2012 Sanderson Tank System – Unfinished Business. COPIED. Filed Manitoba Conservation – Petroleum Storage Tanks. Feb. 28/12 Christine McKean Interest in Renting Resolution #74/2012 Fair Ground for General Business. Pasture – COPIED. Filed McCreary Sports Grounds Mar. 1/12 McCreary Busy Request Support for Resolution #75/2012 Hands 4-H Club Funding of Public General Business. Speaking – COPIED. Presentations will be done by members of Council attending. Filed Requests. The Information File Listing and Chronological Correspondence File were made available with no questions raised and no items brought forward by Council for the attention of Council. FINANCIAL: #65/2012 Williment – Law BE IT RESOLVED THAT the following accounts be paid from the General Operating Fund: Municipalities Trading Company Apr1/12 to Apr1/13 Municipal Insurance $20,014.00 Portage & District Recycling Inc. February, 2012 $ 2,170.44 Turtle River Watershed Conservation District #2 2012/2013 Levy $ 2,322.03 CARRIED. #66/2012 Kohlman – Deslauriers BE IT RESOLVED THAT the following accounts be paid from the Utility Operating Fund: AAA Alarms Systems Ltd. 2012 Alarm Monitoring $1,270.08 Dave’s Septic Service North Lift Station $ 168.00 Hydrant Replacement $ 420.00 North Lift Station $ 84.00 Water Break Repair $ 420.00 $1,092.00 McCreary Plumbing & Water Break Repair $ 504.00 Electrical Royal Bank VISA Accommodations for Tyler McFadyen – Water & Wastewater School Level 2 $ 712.80 CARRIED. #67/2012 Law – Williment BE IT RESOLVED THAT the General Operating Fund List of Accounts #22403 to #22426 totalling $9,600.94 the Utility Operating Fund List of Accounts #2806 to #2810 totalling $1,833.36 be hereby approved. CARRIED. Approved by Resolution #79/2012 on March 22, 2012 3 Village of McCreary Regular Meeting March 8, 2012 #68/2012 Deslauriers – Kohlman BE IT RESOLVED THAT the Village of McCreary Municipal Administrator be authorized to sign an Engagement Letter with Meyers Norris Penny confirming audit responsibilities for the fiscal year 2011. CARRIED. 2012 Financial Planning: The draft Financial Planning worksheets will be included in the information package for Council for the March 22, 2012 regular meeting. The Public Works Foreman is to be asked to attend respecting Transportation and the Sewer and Water Utility. BY-LAWS: Personnel Policy By-Law #3/2012: A possible revision was discussed and is to be prepared for consideration at the next regular meeting. UNFINISHED BUSINESS: Hosting Association of Manitoba Municipalities June, 2012 Parkland District Meeting: Confirmation of arrangements will begin as soon as possible. Concern about Number of Car Accidents on PTH #5 near McCreary: This matter has been referred to the Rural Municipality of McCreary for its consideration of supporting the Village’s Request for General Speed Reduction on Highway #5 between the curves to the North and South of the Village. Parks Canada – Riding Mountain National Park – Amendment of Management Plan: We await receipt of notification of the outcome from Riding Mountain National Park Canada. MTS Request for Municipal Rights-of-Way: MTS has indicated verbally by telephone that they are exploring other alternate locations. A written update has been requested from MTS. Petroleum Storage Tanks: #69/2012 Kohlman – Deslauriers BE IT RESOLVED THAT the Village of McCreary obtain quotes from licensed petroleum technicians for removal of a petroleum storage tank system from Lots 19, 20 and 21, Block 1, Plan 341. CARRIED. Association of Manitoba Municipalities Mayors, Reeves and CAO’s Meeting: Mayor Cripps and Wendy Turko, Municipal Administrator, plan to attend on March 19, 2012 at Rorketon, Manitoba with the Rural Municipality of McCreary. Appointment of Weed Inspector: #70/2012 Law – Williment BE IT RESOLVED THAT