Board meeting 25 June 2015 Time of meeting: 09.00 – 15.30 Venue for meeting: Boardroom, Betsi Cadwaladr University Health Board Headquarters, Ysbyty Gwynedd, Penrhosgarnedd, Bangor, Gwynedd LL57 2PW Version: 1 *Please note: There will be a Remuneration Committee at 8.30am Board meeting Private session For approval 1. 09.00 Our Space 39.01 Huw George (to follow) 2. 09.20 Liquid based cytology procurement 39.02 Dr Quentin Sandifer (to follow) 3. 09.40 WEDINOS update 39.03 Dr Quentin Sandifer (to follow) For ratification 4. 10.00 Ex-gratia payment 39.04 Ruth Davies (to follow) 10.10 Private meeting close Public session Time Reference Preliminary matters 1. 10.20 Welcome and apologies Oral Sir Mansel Aylward 2. 10.25 Declarations of interest Oral Sir Mansel Aylward 3. 10.30 Minutes from the Board meeting on 28 April 2015 Sir Mansel Aylward a) Approval of minutes 39.05 b) Action points c) Matters arising For decision 4. 10.35 NHS Collaboration hosting agreement 39.06 Tracey Cooper 5. 10.55 Governance Accountability Module 39.07 Keith Cox 6. 11.00 Welsh Language Scheme Monitoring report 39.08 Ruth Davies Scrutiny and discussion 7. 11.15 Performance reporting Huw George a) Q4 performance report 39.09 b) May 2015 performance report 39.10 c) Amendments to screening performance 39.11 trajectories d) Finance performance report 39.12 8. 11.50 Risk register 39.13 Rhiannon Beaumont-Wood (to follow) 9. 12.05 Healthcare Inspectorate Wales Annual 39.14 Report Darren Hatton, Healthcare Inspectorate Wales 12.35 Lunch For information and discussion 10. 13.05 Update from the Executive Director of Oral Public Health, Betsi Cadwaladr University Health Board Andrew Jones 11. 13.50 Policy, Research and Development Oral Professor Mark Bellis 12. 14.20 Targeted Intervention review of Betsi 39.15 Cadwaladr University Health Board Sir Mansel Aylward 13. 14.25 Emergency planning 39.16 Dr Quentin Sandifer 14. 14.45 Committee meeting reports Committee Chair a) Audit Committee Oral Terence Rose b) Audit Committee Annual Report 39.17 Terence Rose c) Information Governance Committee Oral John Spence d) Developing the Organisation Oral Committee John Spence 15. 15.05 Chair’s Report 39.18 Sir Mansel Aylward 16. 15.10 Chief Executive’s Report 39.19 Dr Tracey Cooper 17. 15.15 Non Executive Director reports Oral 18. 15.25 Any other business Oral Sir Mansel Aylward 19. Papers for information a) Revalidation Annual Report 2014-15 39.20 b) Plan of Board business 39.21 c) Minutes from Audit Committee approved on 39.22 7 May d) Minutes from Audit Committee approved on 39.23 4 June e) Minutes from Information Governance 39.24 Committee meeting approved on 4 June f) Executive Team reports presented at the Public Health Wales Executive Team held on 12 June 2015. • Board Secretary report • Workforce and Organisational Development report • Public Health Services report • Public Health Development report • Director of Nursing report 15.30 Meeting close 39.05 Minutes from Public Health Wales Board meeting held on 28 April 2015 Time of meeting: 09.30 – 16.30 Venue for meeting: Canolfan Gorseinon Centre, Millers Drive, Gorseinon, Swansea, SA4 4QN Version: 0e Present Professor Sir Mansel Aylward Chair Dr Carl Clowes Non Executive Director Tracey Cooper Chief Executive Huw George Deputy Chief Executive and Executive Director of Finance and Operations Terence Rose Non Executive Director Dr Quentin Sandifer (in part) Executive Director of Public Health Services / Medical Director John Spence Non Executive Director Professor Gareth Williams Non Executive Director In attendance Rhiannon Beaumont-Wood Director of Nursing Keith Cox Board Secretary Cerian Dovey Business Support Manager Dr Judith Greenacre Deputy Director of Public Health Development Dr Sara Hayes Director of Public Health, ABMU Eleanor Higgins Corporate Governance Manager Renata Leonardi-Jones Unison representative, Public Health Wales Faye Walker Underrepresented groups pilot scheme member Date: 15 June 2015 Version: 0e Page: 1 Public Health Wales Minutes from Board meeting held 28 April 2015 Stephanie Wilkins Unite representative, Public Health Wales In attendance (in part) Dr Julie Bishop Consultant, Public Health Wales Professor Andrew Davies Chairman of ABMU Nathan Jones Assistant Director of Planning and Performance Apologies Dr Sally Attwood Director of Performance and Operations Professor Mark Bellis Director of Policy, Research and International Development Executive Team Ruth Davies Director of Workforce and Organisational Development Fadumo Jibril Underrepresented groups pilot scheme member Professor Simon Smail Non Executive Director Alison Ward Interim Non Executive Director 1. Welcome and apologies The Chair welcomed all in attendance. The Chair welcomed Professor Andrew Davies, Chairman of Abertawe Bro Morgannwg University Health Board and Dr Sara Hayes, Director of Public Health for Abertawe Bro Morgannwg University Health Board. The Chair also welcomed and introduced Faye Walker, who will be shadowing the Board as part of the pilot training and development programme: ‘Increasing diversity in public appointments in Wales.’ Apologies were received from Simon Smail, Alison Ward, Ruth Davies, Mark Bellis, Fadumo Jibril and Paul Roberts, Chief Executive of Abertawe Bro Morgannwg University Health Board. Dr Quentin Sandifer will be joining the meeting later in the morning. Therefore item 8 of the agenda, Operational Plan, will be taken at 11.30am. For the private session, Sally Attwood will be attending for item 1. (Our Space) and Julie Bishop will be attending for item 3 (Transforming Health Improvement). Date: 15 June 2015 Version: 0e Page: 2 Public Health Wales Minutes from Board meeting held 28 April 2015 2. Declarations of interest No declarations of interest were received in advance of the meeting. Professor Sir Mansel Aylward welcomed all to declare any interests during the meeting where appropriate. As Chair of the Bevan Commission, Sir Mansel declared interest in Item 14 of the agenda, Bevan Commission Hosting Agreement. John Spence will Chair this item. 3. Minutes from the Board meeting held on 26 March 2015 a) Approval of minutes It was noted that Professor Gareth Williams attended the meeting on 26 March 2015 in part. Subject to the amendment noted, the minutes (paper 38 01) were approved as an accurate record of the meeting. b) Action points An update on actions which were marked as ‘in progress’ was provided. Further information on each action is provided in the action table at the end of the minutes. c) Matters arising The Committee heard that the meeting scheduled to take place on 27 April to present the ‘State of the Nation’ to David Rees, Chair of the Health and Social Care Committee, is being rescheduled. The Board noted that John Spence also attended the United in Improving Health in Wales conference. Professor Sir Mansel Aylward confirmed that he had discussed the Graduated Driving Licence with the Chairs of the NHS organisations in Wales. Stephanie Wilkins asked the Board whether the actual results for cervical screening lab turnaround times within three weeks (on pages 9 and 10 of the Quality and Delivery Framework Q3 performance report) have now been reconciled. ACTION: Huw George to confirm this has been completed. 4. Chair’s report Professor Sir Mansel Aylward presented the Chair’s report (paper 38 02). The Board heard that the Minister for Health and Social Services Date: 15 June 2015 Version: 0e Page: 3 Public Health Wales Minutes from Board meeting held 28 April 2015 formally noted his thanks to Tracey Cooper, Dr Quentin Sandifer and the staff of Public Health Wales for their leading role in tackling the outbreak of Ebola. There will be a conference in May on the topic of developing a Social Model of Health applicable to Wales. Sir Mansel invited Professor Gareth Williams to the event in his role as Transforming Health Improvement champion. 5. Chief Executive’s report Tracey Cooper presented the Chief Executive’s report (paper 38 03). The Board queried who had been involved in the recruitment process for the senior positions summarised in the report. It was confirmed that the senior officials in the Welsh Government and the Chair had contributed to the development of the job descriptions. The Non Executive Directors noted their wish to contribute to future advertisements and requested sight of the Executive Team job descriptions. ACTION: Advertisements and job descriptions for senior positions to be circulated to the Board for comment. a) Ebola update Tracey Cooper provided the Board with an update on the Ebola Virus Disease. Public Health Wales will be supporting the prevention training in the countries affected. Dr Cooper thanked those among Public Health Wales’ staff that had volunteered to support the response to the outbreak. 6. Finance performance report The Board received the finance performance report (paper 38 04). The year-end accounts will be submitted to the Welsh Government on 1 May 2015 and approved by the Audit Committee on 7 May 2015. The Board was pleased that Public Health Wales had broken even and noted that there was a £30,000 underspend which had been brokered back to Welsh Government. The Board also discussed the pattern of overspends and underspends within the organisation and queried whether a rebalancing of budgets was required. Some areas have operated a recurring underspend whilst others have operated a recurring Date: 15 June 2015 Version: 0e Page: 4 Public Health Wales Minutes from Board meeting held 28 April 2015 overspend. Huw George confirmed that the finance team would be working closely with divisions in order to redress this balance. In particular quarterly meetings will take place between Health Boards and Public Health Wales to ensure the local public health team budgets do not underspend in future. Concern was raised over missing the public sector payment policy target for a second time. The Board heard that Mr George has recently been addressing the issue of payments being on hold and the number has decreased significantly.