Contentverse 2018 Feature Set Computhink, Inc. | 151 E. 22nd Street, Lombard, IL 60148 | 630.705.9050 | www.computhink.com Contentverse 2018 Feature Set Whatever your industry or business size, we have the answer to your interactions and processing problems. Our new expanded, comprehensive array of deployment and client options including Contentverse On-Prem and Contentverse Cloud, offer document and content management solutions that can be quickly and easily customized to your environment and operational infrastructures. Contentverse is packed full of feature functionality to help you file, locate, edit, and process any document in your organization with ease, anywhere, anytime. Contentverse comes fully loaded with benefits that other content management options lack. Our solutions include all of the following features listed below, ready to help you get organized in the most efficient and cost-effective way. Feature Benefit Any File Format Unlike other Document Management systems, you can store any file format into Contentverse. There are versatile Contentverse viewers, which come as standard depending on the operational client. The Enterprise Online option supports the Viewing of PDFs, Office File formats, Tiffs, PNG, and JPG. The installed client supports the viewing of over 500 file formats, regardless of whether the original application is installed on the system. In the App, all file formats are temporarily converted and displayed in PDF. In all clients, those file formats not supported in the viewer can simply be opened within the applicable application. Minimum File Size for Contentverse offers an array of different file storage options using the most current and proven Maximum Storage compression technologies. When at rest and in transit, all files remain encrypted. Ease of Use The new Enterprise Online and Professional clients provides a streamlined, intuitive and easy to user browser-based interface. Dependent on the device being used the interface is automatically responsive to the size and resolution. All clients, browser based, installed and App provide such a general ease of use that becoming proficient is a breeze. Training costs are minimal with an On-line, On-Demand Knowledge Center platform, optimizing training and achieving 100% usability with a minimal time period. Support calls are low because Contentverse has a very straight-forward design. Once the system is learned, it is very simple. This is very conducive for SMB. • File cabinet structure is easily recognizable • Stores any file format and can emulate your current physical and/ • Option to add registered Security or digital filing system Manager who can define rights and • High adoption rate privileges of designated administrators • Refined interface, with familiar Microsoft • Administrators can now appoint Sub ribbon Administrators and delegate them • Tiered toward the end-user administrative tasks according to system- wide roles Computhink, Inc. | 151 E. 22nd Street, Lombard, IL 60148 | 630.705.9050 | www. computhink.com Feature Benefit Familiar Anyone who can use a computer can use Contentverse, as it was designed to work the same way as the popular Windows operating system and industry standard browser-based applications. • Familiar Microsoft ribbon • Right-Click for options, import, etc. • Standard browser-based interface options • Automatically recognizes Windows file • Drag-and-drop capable structure for easy import Version Revision When a change is made to the document, a new version/ revision can be automatically saved. Previous versions are stored so the user can track every version of a document. This feature can be turned on or off based on any document type, and comments can be added about any revision made. Workflow Workflow is an integral part of Contentverse that automatically delivers documents to designated parties. This ability to add business process management to your integrated operational environment is critical to success. The Workflow Reporting Tool has been enhanced to provide administrators the ability to configure a comprehensive array of variables to generate focused workflow reports. An enhanced workflow dashboard organizer makes life much easier for the user to process business tasks assigned. Storage Hardware Contentverse can utilize any storage location that can be seen on the network, plus cloud storage from Independent MS Azure, enabling use of on-line, near-line and off-line storage in both distributed or centralized architecture. Security Contentverse is one of the most secure document management system available. Security happens on multiple levels, including the following: • Encryption at page and optional document level • Flexible redaction (see “Redactions” section below) • Saved files are available in their native format but saved in an encrypted form. This level of encryption means no one can open these files without the proper authentication through Contentverse • Enhanced Online Security with built-in SSL encryption for all web-based clients • Access is determined by the administrator for every level of Contentverse. • Additional document rights and permissions can then be designated to control what a user can and cannot do with the documents • New Content Sentinel feature provides fully secure controlled access to single documents and data for those outside the organization • Audit Trail keeps track of every action in Contentverse. (passive) • Print-screen prevention • Notifications providing immediate email notification of designated actions in real time. (active) • Option to add registered Security Manager who can define rights and privileges of designated administrators • Administrators can now appoint Sub Administrators and delegate them administrative tasks according to system-wide roles Full Text Search of Any Once imported documents are stored in Contentverse they can be processed by the “Full Text Search Supported Document Processor” so that the text contents of any page are readily searchable. Finding a document is simple Format because the filename/metadata is no longer the only search option. This is very popular with end users who can find text highlighted at the page level. In text documents, the instances are also highlighted in the native file content (on the page). This is also available for the content of all comments appended during collaboration. Advanced Boolean searching allows for even more specific searches. Computhink, Inc. | 151 E. 22nd Street, Lombard, IL 60148 | 630.705.9050 | www.computhink.com Feature Benefit Annotations & A feature common in more expensive programs is the variety of annotation options that are Comments standard in Contentverse. This allows the user to image retouch, stamp (void, paid, etc. plus user definable), sticky note, highlight, hyperlink, and redact (see next). In addition, at the document level you can add an unlimited number of comments, up to 7,500 characters in length, providing an ability to retain collaborate between users for the lifetime of the document, which is also available for full text search. Redactions This annotation allows password-protected redactions on sensitive document information. By using this feature within Contentverse, the information can be guarded, but not permanently removed. Professional Professional Users, in accordance with their security access rights and document permissions, have access to add, search and find documents from any common browser with web connectivity. Additionally, it offers the ability add new documents, comments, and action documents in workflow that are assigned to you. Input Methods Allows Contentverse to input documents both manually and automatically. Ways to add new documents and pages: • Right-click, send to • Create Office documents from within • Right-click, add page Contentverse (Enterprise Online) • Drag-and-drop from desktop • MFP integration • Drag-and-drop from in-put tray • Automated data import • Scan directly to Contentverse (see separate section) • Scan directly to an existing document • MS Outlook Hot Folder • Batch scan • Easy Index (see “Add-On” section) • Save directly from Microsoft Office • CV Forms (see “Add-On” section) • CV Mobile app (see “Add-On” section) Working Offline Enterprise On-line now offers the ability to take documents offline, work on them, and re-sync when ready. OCR OCR is utilized in the operation to full-text-search process all content. On the fly, OCR is also available during batch indexing to extract designated data and automatically populate indices Records Retention Allows users to designate a specific action on a document after a specific period of time based, and triggered on, a set of conditional values applicable to document indices. This can be utilized for document life cycle and operational processes facilitating automatic sorting, weeding, and processing of all content retained in the system. This now includes the ability to set expiration of documents regardless of document type. Audit Trail The system audits all actions made by any user. A comprehensive report generator then enables the administrator to compile, print, and save audit reports on any aspect of system use. Direct Integration For Enterprise Online (browser-based) the viewer incorporates Office Online so that office with MS Office/Office documents can be created inside Contentverse negating the need for integration to save to Online Contentverse. Emails and attachments can be dragged and dropped. For the Enterprise installed client, Contentverse direct integration with MS