Otorohanga District Council AGENDA 6 March 2012 Members of the Otorohanga District Council Mr DF Williams (Mayor) Mr MM Baxter Mrs S Blackler (Deputy Mayor) Mr RM Johnson Mr A Ormsby Mr K Philllips Mrs DM Pilkington Mr R Prescott Meeting Secretary: Mr CA Tutty (Governance Supervisor) OTOROHANGA DISTRICT COUNCIL 6 March 2012 Notice is hereby given that an ordinary meeting of the Otorohanga District Council will be held in the Council Chambers, Maniapoto St, Otorohanga on Tuesday 6 March 2012 commencing at 10.00am. 28 February 2012 DC Clibbery CHIEF EXECUTIVE AGENDA 9.30am Citizenship Ceremony Morning Tea VISITORS ATTENDING THE MEETING 11.00am Kiri Goulter, Chief Executive, Hamilton & Waikato Tourism ORDER OF BUSINESS: ITEM PRECIS PAGE PRESENT 1 OPENING PRAYER 1 IN ATTENDANCE 1 APOLOGIES 1 ITEMS TO BE CONSIDERED IN GENERAL BUSINESS 1 CONFIRMATION OF MINUTES - 14 FEBRUARY 2012 1 REPORTS 1 Item-198 OTOROHANGA COMMUNITY BOARD MINUTES 9 FEBRUARY 2012 1 Item-199 RURAL WATER SUPPLY COMMITTEE MINUTES JANUARY 2012 2 Item-200 HOUSING FOR THE ELDERLY OTOROHANGA REVIEW OF RENTALS 16 Item-201 HAMILTON REGIONAL AIRPORT INTERIM REPORT 18 Item-202 LEVEL OF SERVICE SATISFACTION SURVEY 2011 26 Item-203 SUPPORT FOR MAORI WARDS OR CONSTITUENCIES 32 Otorohanga District Council - AGENDA - 6 March 2012 Item-204 REGIONAL TOURISM SIX MONTHLY REPORT JULY TO DECEMBER 35 2011 Item-205 REPRESENTATION REVIEW FOR 2013 ELECTIONS 42 Item-206 ADOPTION OF THE OTOROHANGA PROPOSED DISTRICT PLAN: 50 DECISIONS VERSION Item-207 TE RUNANGANUI O NGATI HIKAIRO TE TAHUANUI: NGATI HIKAIRO 54 HERITAGE MANAGEMENT PLAN - INDEPENDENT AUDIT Item-208 ODC MATTERS REFERRED FROM 14 FEBRUARY 2012 56 GENERAL 56 Otorohanga District Council - AGENDA - 6 March 2012 PRESENT OPENING PRAYER IN ATTENDANCE APOLOGIES ITEMS TO BE CONSIDERED IN GENERAL BUSINESS CONFIRMATION OF MINUTES - 14 FEBRUARY 2012 REPORTS Item-198 OTOROHANGA COMMUNITY BOARD MINUTES 9 FEBRUARY 2012 To: His Worship the Mayor and Councillors Otorohanga District Council From: Governance Supervisor Date: 6 March 2012 Executive Summary Minutes of the meeting of the Otorohanga Community Board held on 9 February 2012 as circulated. Staff Recommendation It is recommended that: The minutes of the meeting of the Otorohanga Community Board held on 9 February 2012 be received. CA Tutty GOVERNANCE SUPERVISOR Otorohanga District Council - AGENDA - 6 March 2012 Page 1 Item-199 RURAL WATER SUPPLY COMMITTEE MINUTES JANUARY 2012 To: His Worship the Mayor and Councillors Otorohanga District Council From: Governance Supervisor Date: 6 March 2012 Relevant Community Outcomes • Ensure services and facilities meet the needs of the Community Executive Summary Minutes of the Arohena, Ranginui, Tihiroa & Waipa Rural Water Supply Committees held in February 2012. Staff Recommendation It is recommended that: The minutes of the meetings of the Arohena, Ranginui, Tihiroa & Waipa Rural Water Supply Committees held in February 2012 be received and the recommendations contained therein be adopted. Report Discussion The Tihiroa & Waipa Rural Water Supply Committees met on 1 February; Ranginui and Arohena Rural Water Supply Committees on Tuesday 7 February 2012. The Committees discussed various matters relating to their Schemes. CA Tutty GOVERNANCE SUPERVISOR Attachments a. Minutes of the Arohena, Ranginui, Tihiroa & Waipa Rural Water Supply Committees held in February 2012 Otorohanga District Council - AGENDA - 6 March 2012 Page 2 AROHENA RURAL WATER SUPPLY COMMITTEE 7 February 2012 Minutes of a meeting of the Arohena Rural Water Supply Committee held on Tuesday 7 February 2012 at the Arohena Hall, commencing at 12.07pm. PRESENT Messrs P Klos (Chair), G Hawkes, A Te Brake and G Wilson. IN ATTENDANCE His Worship the Mayor Mr DF Williams, Messrs R Chadwick (Engineering Manager), S Mailer (Technical Services Manager) and CA Tutty (Governance Supervisor). APOLOGY An apology was received from Mr Klos for lateness. CONFIRMATION OF MINUTES - 22 MARCH 2011 Resolved that the minutes of the meeting held on 22 March 2011 be received and approved as a true and correct record of that meeting and the recommendations contained therein be adopted. Mr Hawkes / Mr Te Brake MATTERS ARISING Members were advised that proposed fencing around the Kahorekau Rd tanks had not yet been erected. Mr Hawkes undertook to have this work carried out. Mr P KLOS Mr Klos attended the meeting at 12.09pm. The Engineering Manager agreed to follow up on the matter of metal being required for the road up to the Kahorekau treatment plant. TECHNICAL SERVICES MANAGER'S REPORT The Technical Services Manager presented a report dated 7 February 2012. He reported that there had been some issues regarding reticulation of the Scheme and referred to a major leak on the Aotearoa Trust property. He requested that Committee Members report any leaks promptly to staff for these to be investigated. The Technical Services Manager reported that consideration will need to be given to increasing the Otorohanga District Council - AGENDA - 6 March 2012 Page 3 capacity at the plant. He said it is proposed to install a 50,000l tank at an estimated cost of $18,000 that has not been budgeted for. Mr Wilson queried why this installation could not be carried out now. Members were referred to the proposed upgrade of the plant in the 2014/15 year at an estimated cost of approximately $236,000. The Technical Services Manager advised that the Schemes deadline for meeting the new Drinking Water Standards is in the 2014/15 year. WATER CONSUMPTION Mr Wilson expressed the opinion he understood it was proposed last year to increase the water consumption rate by 2cents/m3. Members were informed that the current charge is 35cents/m3 (Excl GST). Resolved that it be recommended to the Otorohanga District Council that the Water Consumption Rate be increased to 40cents/m3 (excl GST) effective from the next billing round in May 2012. Mr Hawkes / Mr Wilson Mr Hawkes and Mr Wilson informed staff that problems have been experienced supplying water to their top tanks when a break occurs. They queried the quantity of water which the current water pipe can carry. Staff were requested to supply figures of the pipes capacity to carry water. Staff were also requested to supply information on the amount of water going through the individual meters compared to that of the master meter. It was agreed that the size/length of the pipe be ascertained and its capability to supply a certain quantity of water. Mr Hawkes informed staff that when more storage is made available down the bottom of the Scheme, it then takes longer to supply those further up. Mr Wilson expressed the opinion that the current pipe does not have the capacity to transport the water. WATER TAKE REGULATIONS The Technical Services Manager referred to the Huirimu Scheme and advised that the Waikato Regional Council (WRC) requires Council to measure the water take from the stream on a continuous basis. He said it will be necessary to install a meter and a telemetry system to provide this information. The Technical Services Manager referred to the Sundry Renewal Expenditure of $12,000 in the next financial year commencing 1 July 2012 and advised that this should cover the cost of the meter. Members were informed that should the reading be less than 5l/sec then Council is not required to meet this WRC condition. The Technical Services Manager further advised, it will be necessary for Council to measure the stream flow. Accordingly the equipment has been ordered which will be funded from this years Sundry Renewal budget of $7,500. The Technical Services Manager informed Members that should the stream fall below a certain level then the Scheme is not allowed to take the allocated quantity of water. He further advised that staff are unable to control the pump and therefore a new low-lift pump will need to be installed at an approximate cost of $12,000. The Technical Services Manager reported that should the Scheme not have the funding, then the WRC would be advised of Council's programme of intentions. WATER QUALITY The Technical Services Manager informed Members that Arohena is classed as a 'small water drinking supply' under the new Act and that the plant has to meet the standards by 2014/15, He said the increased frequency of monitoring and testing will be carried out 'in house'. With regard to comparing the cost of treatment at the individual properties to that of the Treatment Plan, the Technical Services Manager advised that the point of use system is the most cost effective. He said maintenance would be in the vicinity of $500 pa per property. It was suggested that a further Otorohanga District Council - AGENDA - 6 March 2012 Page 4 meeting be held with Committee Members to provide information to explain what is required in comparing these two. Mr Wilson advised that farmers are required to meet the Water Standards at the shed. His Worship informed Members that the water has to be of a quality that can be consumed by humans. The Technical Services Manager referred to the Taupaki supply and said this concerns him as it has a very low number of users compared to the cost of treating the water. He said any liability would be on Council and that the supply would not be able to continue without chlorination. The Technical Services Manager advised that the Taupaki supply will not be monitored and that the water quality should be used for stock only. In reply to His Worship regarding verification of the quality of water for stock only, the Technical Services Manager advised that occasional monitoring would be carried out. His Worship advised Members that should a house be connected then this will have to be monitored. The Technical Services Manager said the scheme is a public supply however, someone must be responsible to carry out the monitoring.