Regular Meeting June 22, 2021 Finance Committee – 9:45 AM Engineering & Construction Committee – 10:10 AM Regular Board Meeting – 10:30 AM Committee/Board Agendas & Reports FINANCE COMMITTEE AGENDA Location: ODOT Commission Room 200 NE 21st Street Oklahoma City, OK 73105 JUNE 22, 2021 9:45 AM NO BUSINESS WILL BE TRANSACTED NOTICE AND AGENDA FINANCE COMMITTEE MEETING Oklahoma Turnpike Authority ODOT Commission Room 200 NE 21st Street Oklahoma City, OK 73105 JUNE 22, 2021 9:45 AM This meeting will be an in-person open meeting held at the ODOT Commission Room. No Authority Member will join or participate in this meeting via videoconference; however, the meeting will be publicly broadcast through a video livestream and a call-in teleconference number will be provided as additional options for those that wish to access this meeting, but are unable to attend in person. The following options are available for the public to access this Meeting: To watch: Public access meeting link to a livestream video broadcast internet link: https://video.ibm.com/channel/Abhvn8wj69V To listen only: A muted public access teleconference number: Dial in number: +1-669-900-6833 Access code: 889 5664 5564 Attend in-person (ODOT Commission Room) Public Access to Handout Materials Reviewed at the Meeting: www.pikepass.com 1. Call to Order 2. Roll Call 3. Report from Trustee. (Rachel Singleton, BOK) 4. Discuss the OTA Election of Officers for the term expiring 6/30/2022. Tim Gatz, Executive 5. Discuss an Agreement with Conduent State and Local Solutions, Inc. for image review and processing services. Mary Biswell, Toll 6. Discuss a Resolution establishing the schedule of new toll rates and charges for PlatePay Users for the John Kilpatrick Turnpike. Wendy Smith, Finance/Revenue 7. Discussion of the monthly payment register for the month of May 2021. 8. Discuss other finance related matters, as deemed necessary. 9. Motion for Adjournment NO BUSINESS WILL BE TRANSACTED MINUTES Oklahoma Turnpike Authority FINANCE COMMITTEE MEETING May 25, 2021, 9:45 am MINUTES OF THE FINANCE COMMITTEE MEETING OF THE OKLAHOMA TURNPIKE AUTHORITY, HELD MAY 25, 2021 VIA VIDEOCONFERENCE, TELECONFERENCE AND IN-PERSON PURSUANT TO THE OPEN MEETING ACT, AS AMENDED BY SENATE BILL 1031, RECORDED AND LIVESTREAMED. Notice and Agenda having been given to the Oklahoma Secretary of State, and public notice and agenda having been posted in prominent public view on the website of the principal office of the Oklahoma Turnpike Authority, www.pikepass.com, twenty-four (24) hours prior to this meeting, excluding Saturdays, Sundays and legal holidays, all in compliance with the Oklahoma Open Meeting Act. Call to Order: Ms. Dana Weber called the meeting to order at 9:45 am. Roll Call: Present In-Person: Mr. Gene Love Mr. John D. Jones Ms. Dana Weber Mr. Will L. Berry Mr. Todd A. Cone Mr. John Titsworth Present Remotely: None Introduction of Meeting Panelists Participating In-Person or Remotely Ms. Jenny Johnson introduced the following OTA panelists: Mr. Tim Gatz, Mr. Eric Lair, Mr. Joe Echelle, Mr. David Machamer, Mr. Alan Freeman, Mr. Jack Damrill, Mr. Paul Caesar, Ms. Joni Seymour, Ms. Wendy Smith, Mr. Jordan Perdue, Ms. Patrice Williams, Ms. Bridget Patterson, Ms. Amanda Boulden, Ms. Julie Porter, Mr. Randy Lewis, Mr. Marcus Williams, Ms. Mary Biswell, Ms. Cheryl O’Rourke, Ms. Rachel Singleton (BOK), and Ms. Terri Angier. Report from Trustee (Rachel Singleton, BOK) Ms. Rachel Singleton stated that the April semi-annual Reserve Fund evaluation was completed and provided to the Authority. In addition, the annual Construction Fund audit was received, and the monthly 507 transfers were made pursuant to the Authority’s Trust Agreement for the semi-annual payment to the Bondholders. Ms. Singleton stated that the Trustee was not aware of any circumstances that would cause the Authority to be out of compliance with the Trust Agreement. 1 FINANCE COMMITTEE ITEM(S) ITEM 798 Discuss a request to authorize the Director to negotiate and execute second one- year extensions to the separate Master Agreements between the OTA and the following General Technology Consultants: HNTB Corporation, Atkins North America, Inc. and Gannett Fleming, Inc. – Executive Division Mr. David Machamer stated that in the original contracts, there were three one-year extensions to extend. This is the second one. Provided we recommend next year that we extend these services, that will be the last year and OTA will bid these agreements out again. Mr. Machamer stated there was no money involved in the one-year extensions. The Board approved funds for these three Agreements at $2.5 million. OTA has spent almost $2 million of those funds and has over half a million dollars left. The task orders for these Agreements have varied from AET, image review, and a recent RFI / RFP for mobile apps, so OTA has been very diligent about the task orders. There were no additional comments and staff recommended this item for approval as presented. ITEM 799 Discuss a proposal from the Traffic Engineers to provide a comprehensive traffic and revenue study to provide traffic counts and estimates of revenues for the Turnpike System in an amount not to exceed $397,286. – Finance/Revenue Division Ms. Wendy Smith stated that this was a request for the Traffic Engineers to do an investment grade study or comprehensive Traffic & Revenue Study of the Authority’s toll revenues. The last time this was done was 2016 and because of the effects of COVID-19, that study was completely out of date. This study is required by the Authority’s Trust Indenture, will provide projections through the bonding period all the way through 2048 and will allow the Authority the ability to access the capital markets when necessary. In order to borrow any new money, OTA has to be able to show investment grade projections. This study will provide traffic demand model development and traffic and revenue forecasts, including performance analysis of historical transactions and toll revenue trends, regression analysis, traffic and revenue estimates and sensitivity risk analysis. There were no additional comments and staff recommended this item for approval as presented. ITEM 800 Review the Payment Register for the month of April 2021. – Controller Division There were no questions or discussion regarding the payment register. Discuss other Finance Related Matters, as Deemed Necessary There were no other items to come before the Finance Committee. Motion for Adjournment Ms. Weber called for the adjournment of the Finance Committee Meeting. It was moved by Mr. Jones and seconded by Mr. Cone that the meeting adjourn. The motion carried by the following vote: YES: Weber, Love, Jones, Berry, Cone, Titsworth The meeting adjourned at 9:50 am. NO BUSINESS WAS TRANSACTED 2 ENGINEERING & CONSTRUCTION COMMITTEE AGENDA JUNE 22, 2021 10:10 AM NO BUSINESS WILL BE TRANSACTED NOTICE AND AGENDA ENGINEERING & CONSTRUCTION COMMITTEE MEETING Oklahoma Turnpike Authority ODOT Commission Room 200 NE 21st Street Oklahoma City, OK 73105 JUNE 22, 2021 10:10 AM This meeting will be an in-person open meeting held at the ODOT Commission Room. No Authority Member will join or participate in this meeting via videoconference; however, the meeting will be publicly broadcast through a video livestream and a call-in teleconference number will be provided as additional options for those that wish to access this meeting, but are unable to attend in person. The following options are available for the public to access this Meeting: • To watch: Public access meeting link to a livestream video broadcast internet link: https://video.ibm.com/channel/Abhvn8wj69V • To listen only: A muted public access teleconference number: Dial in number: +1-669-900-6833 Access code: 889 5664 5564 • Attend in-person (ODOT Commission Room) Public Access to Handout Materials Reviewed at the Meeting: www.pikepass.com 1. Call to Order 2. Roll Call 3. Discuss Change Order(s) and Supplemental Agreement(s) – T.J. Dill, Construction 4. Discuss any Upcoming Change Orders and Supplemental Agreements – T.J. Dill, Construction 5. Discuss the ratification of a Declaration of Emergency for the Will Rogers Turnpike – Darian Butler, Engineering 6. Discuss a permanent easement with Taneha Utilities Authority on the Turner Turnpike – Todd Gore for Engineering 7. Discuss a Service Contract Renewal for litter removal – Mark Kalka, Maintenance 8. Discuss Consulting Engineer’s Report – Jimmy Sparks, Olsson 9. Discuss other Engineering and Construction items as deemed necessary 10. Motion for Adjournment NO BUSINESS WILL BE TRANSACTED Office of the Director OKLAHOMA TURNPIKE AUTHORITY AGENDA ITEM SUBJECT: Construction Division DATE: June 22, 2021 Change Order(s) Supplemental Agreement(s) Submitted for the consideration of the Authority is a request that the following Change Orders and Supplemental Agreements be approved/disapproved. A summary of the item(s) is as follows: Project No. Contractor Amount Time 1. C-MC-31, CO #4 Sherwood Construction Co. $91,689.26 14 Days 2. EOC-2444A, CO #5 Manhattan Road & Bridge ($347,921.54) 0 Days 3. EOC-2454B, 2455 Haskell Lemon Const. Co. $164,926.73 0 Days & 2474B CO #8 4. EOC-2465, SA #7 Manhattan Road & Bridge $4,300.00 0 Days 5. GCT-2500, SA #13 Gilcrease Developers, LLC $133,739.97 0 Days 6. IN-ER-005, CO #2 Built Right Construction, LLC $1,794.00 0 Days 7. IN-MC-59&60, SA #3 B&B Construction $18,848.00 0 Days 8. IN-MC-61, CO #3 Built Right Construction, LLC $46,201.35 0 Days 9. T-MC-107C3, CO #11 Sherwood Construction Co. ($364,922.38) 0 Days AUTHORITY MEETING: June 22, 2021 ITEM NO. 810 The Above Items Is: Comments: AGENDA REPORT PROJECT NO.: C-MC-31 DESCRIPTION: REHABILITATION OF BRIDGES NO 58.57 OVER SH48 AND BRIDGE 58.13 OVER COWSKIN CREEK, M.P.