Police/Municipal & New Municipal Fire Station Technology Request For Proposal March 18, 2014 Prepared by: Jeff Coombs, RCDD Jason Anderson, CTS Dan Gable Peter Gray Elert & Associates (512) 451-5445 www.elert.com REQUEST FOR PROPOSAL ADVERTISEMENT Police/Municipal & New Municipal Fire Station Technology RFP - Project estimate is $316,025 The City of Leon Valley, Texas, will receive sealed proposals until Tuesday, April 15, 2014, at 2:00 p.m., at the Office of the Purchasing Agent of the City of Leon Valley, TX, 6400 El Verde Road, Leon Valley, TX 78238, at which time the names of proposers will be publically opened and read aloud. Specifications and plans are available online on the City of Leon Valley’s website at www.leonvalleytexas.gov. There are neither printed specifications nor plans. For assistance, call (210) 684-1391 ext. 222. Proposals must be submitted in a sealed envelope or box and clearly endorsed “RESPONSE TO City of Leon Valley Police/Municipal & New Municipal Fire Station Technology RFP, 04/15/14”. Each proposal shall be accompanied by a proposal guarantee in the form of a certified check, cashier’s check, or proposal bond in the amount of five percent (5%) of the total proposed price. Any proposal received after closing time will be rejected and returned unopened. Attention is called to the fact that, pursuant to V.T.C.S. Art. 5159a, not less than the local prevailing wage rate derived from Leon Valley Ordinance #2014-02-10-02, must be paid on this locally funded project. The successful proposer will be required to furnish a one hundred percent (100%) Performance Bond and one hundred percent (100%) Payment Bond. The City of Leon Valley reserves the right to reject any and all proposals, to award the contract in what it deems its best interest and to waive any informality or technicality in the proposal, and agrees to take action within sixty (60) days after the closing date. Elert & Associates Advertisement Page 2 TABLE OF CONTENTS 1 GENERAL INFORMATION AND PROPOSAL SUBMISSION ........................ 14 1.01 IMPORTANT DATES ...................................................................................................................... 14 1.02 ITEMS INCLUDED IN THIS RFP: .................................................................................................... 14 1.03 QUESTIONS ABOUT THIS RFP ...................................................................................................... 14 1.04 OBTAINING DOCUMENTS ............................................................................................................ 15 1.05 PROPOSAL DOCUMENT SUBMISSION ........................................................................................... 15 1.06 MATERIALS ................................................................................................................................. 15 1.07 PROPOSAL RESPONSE FORMAT ................................................................................................... 15 1.07.1 Section 1 - Required Documents ...................................................................................... 15 1.07.2 Section 2 - Executive Summary/Overview ....................................................................... 16 1.07.3 Section 3 - Main Body of Response .................................................................................. 16 1.07.4 Section 4 - Equipment and Materials Specifications ........................................................ 16 1.08 PROPOSAL RESPONSE CLARIFICATION QUESTIONS ..................................................................... 16 1.09 PERFORMANCE AND PAYMENT BONDS ........................................................................................ 16 1.10 EVALUATION CRITERIA ............................................................................................................... 16 1.11 CONTRACT NEGOTIATIONS ......................................................................................................... 17 1.12 QUESTIONS AND ADDENDA ......................................................................................................... 17 2 PROPOSER'S QUALIFICATIONS AND SUPPORT CAPABILITIES ............. 18 2.01 INFORMATION ABOUT THE PROPOSER ......................................................................................... 18 2.02 EXPERIENCE AND EXISTING CUSTOMERS .................................................................................... 19 2.03 WORKLOAD ................................................................................................................................ 19 2.04 LAWSUITS ................................................................................................................................... 19 2.05 REFERENCES ............................................................................................................................... 20 2.06 SUBCONTRACTORS/PARTNERS .................................................................................................... 22 2.07 References for Subcontractors/Partners ...................................................................................... 22 2.08 SERVICE AFTER INSTALLATION................................................................................................... 23 2.09 PROPOSAL FORM ......................................................................................................................... 24 2.10 TERMS & CONDITIONS ....................................................................................................... 28 Hazard Communication Contractor Acknowledgment ........................................................................ 35 Non-Collusion Affidavit of Prime Proposer ........................................................................................ 36 Conflict of Interest Questionnaire ........................................................................................................ 37 Leon Valley Ordinance 2014-02-10-02 ............................................................................................... 38 SECTION 27 00 00 – GENERAL TECHNOLOGY REQUIREMENTS ................ 50 Part 1 – General ................................................................................................................................. 50 1.01 Specification Note ................................................................................................................. 50 1.02 Related Documents ................................................................................................................ 50 1.03 Related Work ......................................................................................................................... 50 1.04 Definitions ............................................................................................................................. 50 1.05 Reference Standards .............................................................................................................. 51 1.06 Examination of Existing Conditions ...................................................................................... 54 1.07 On-Site Conduct .................................................................................................................... 54 1.08 Drawing Symbols .................................................................................................................. 55 1.09 Product Storage and Handling Requirements ........................................................................ 55 1.10 Contract Modification Procedures ......................................................................................... 56 1.11 Owner-Furnished Products .................................................................................................... 56 Elert & Associates Table of Contents Page 3 1.12 Construction Progress Meetings ............................................................................................ 57 1.13 Construction Progress Documentation .................................................................................. 57 1.14 Submittal Procedures ............................................................................................................. 57 1.15 Closeout Procedures .............................................................................................................. 57 1.16 Software ................................................................................................................................. 58 1.17 Project Management .............................................................................................................. 59 1.18 Quality Assurance .................................................................................................................. 59 1.19 Quality Control ...................................................................................................................... 60 Part 2 – Products ................................................................................................................................ 60 2.01 Basic Equipment and Materials Requirements ...................................................................... 60 2.02 Factory-Assembled Products ................................................................................................. 60 2.03 Racks, Cabinets, Hardware .................................................................................................... 60 2.04 Power Devices 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