Board Report Period: 30 April – 31 May 2012 Prepared 15 June 2012 For: The Board of Directors Auckland Waterfront Development Agency Limited Monthly Board Report to 31 May 2012 CONTENTS 1. OVERVIEW 1.1 Chairman’s Report ..................................................................................................... 1 1.2 Governance ................................................................................................................ 1 1.3 Management .............................................................................................................. 1 1.4 Operations .................................................................................................................. 2 1.5 Communications ......................................................................................................... 3 2. PLANNING & DESIGN 2.1 Waterfront Plan .......................................................................................................... 4 2.2 Quay Street ................................................................................................................ 4 3. PLACE MANAGEMENT 3.1 ‘First Summer’ – Season Update ................................................................................ 5 ATTACHMENTS Attachment A: Statement of Intent 2012 – 2015 - narrative Attachment B: Statement of Intent : performance measures Attachment C: Statement of Intent : map showing project locations K:\AWDA Board\2011 Reports\May 2011. Monthly Board Report to 31 May 2012 1. OVERVIEW 1.1 CHAIRMAN’S REPORT The Cloud hangs in there I first saw the Cloud as design sketches at the ATA offices of Mark Ford in Newmarket. I was inspired by the designs and the Minister for Rugby Murray McCully joined us to ensure that we were all on the same page. I had some thoughts about the entrance adding an additional cost for a wood structure which I felt would enhance the look and create a grander more stylish entrance, but I simply loved this shape, its flow and the possibilities. I have not been disappointed. I think it is just a little short of breathtaking. I think that Shed 10 will also be transformed into a seriously good passenger terminal within the next year. But the Cloud is a welcome structure on the Auckland waterfront. Any city would be proud of having such a design and concept. It’s not unique, in fact I managed to Google up five without much trouble and I spotted a smaller version on the waterfront of Qingdao. It had been used as the headquarters for the Olympics and an elegant structure it was too. My feeling is that Aucklanders like the structure. They have grown comfortable with it and what it delivers. The results of the Rugby World Cup are outstanding. Attendance and the financial return are better than anyone could contemplate at the time and so the city has a history with Queens Wharf which is positive and user friendly. The Launch of the Auckland Plan The Council excelled itself in launching the Auckland Plan; a weighty tome in two packages. The presentation took us through the consultation leading up to the development of the Plan as well as a slide show of sun-drenched Auckland, its beach, its city scapes and its future. The video was underplayed and excellent and due credit to the Mayor for acknowledging both Maori and Pacific cultures in launching the Plan. Suddenly Auckland and the CCOs are spending time on good design and excellent communication. I think the audience, and it was a large one, went away feeling that they had been at the beginning of something worthy and truly visionary. I thought that something extremely good had come out of the deliberations and consultations that had led to the Auckland Plan. It will serve the Council and the people of Auckland well in the years ahead. 1.2 GOVERNANCE 1.2.1 Statement of Intent (SoI) The draft SoI for 2012-2015, including shareholder comments (shown in red) and responses implemented (shown in green) was discussed in a Workshop on 13 June 2012. The SoI has been updated to incorporate input from Directors and is being presented for adoption at this meeting. Please refer to Attachment A. It is recommended that the Board approves the Company’s responses to the Shareholder’s comments, the resulting changes and adopts the Statement of Intent for the period from 1 July 2012 to 30 June 2015. 1.3 MANAGEMENT 1.3.1 Programme – Public Works Works in respect to Daldy / Halsey Streets and the Shed 10 refurbishment are progressing to programme. Project scoping in respect to the tramway extension is commencing in conjunction with Auckland Transport. Key activities in the next quarter are as follows (Council dates are included in red): K:\AWDA Board\2012 Reports\June 2012 (Board) Page 1 of 5 Monthly Board Report to 31 May 2012 DATE ACTIVITY July 2012 Daldy / Halsey detailed design completion Commencement of 2013 FY approved projects Shed 10 tender documents issued Tramway extension scope development August 2012 Commence Daldy / Halsey contractor procurement process Shed 10 Resource Consent and Building Consent issued Shed 10 construction tender close and recommendation to Board Western Edge design progression September 2012 Daldy / Halsey RC Issued Daldy / Halsey EPA processing Issue Daldy / Halsey RFT Shed 10 Board approval Shed 10 construction commencement Light rail consultant procurement 1.4 OPERATIONS 1.4.1 Health & Safety The Department of Labour has recently issued a new guideline for working at height. The requirements for this guideline have been included in the Project Safety Plan and a review of works being completed at height on Waterfront Auckland sites has been completed and hazard registers updated as appropriate. The Vector 22KVA cable project continues to be monitored with regular site visits. There have been no health and safety incidents to date and the site is being well managed. A review of the safety plan for Rally New Zealand has been completed in conjunction with Auckland Council. A template plan has been developed for small events and activations. This records basic information concerning health and safety aspects of a proposed event and provides event organisers hazard and emergency evacuation information associated with the Wynyard Quarter and other Waterfront Auckland sites. Marina contractors have been completing a prequalification process and submitting documentation. This process is aligned with Auckland Council processes and contractors will be able to achieve approved status with the Council and Waterfront Auckland. The next stage will be to have the contractors submit site specific safety plans that will detail their processes for the management of health and safety for works specific to the marina environment. There were no incidents reported in May 2012. K:\AWDA Board\2012 Reports\June 2012 (Board) Page 2 of 5 Monthly Board Report to 31 May 2012 1.5 COMMUNICATIONS 1.5.1 General – Web The new Waterfront Auckland website went live at the end of May 2012. www.yourwaterfront.co.nz is the consumer facing landing page. This highlights what’s on and things to do across the waterfront and was developed in response to consumer demand shown through Google Analytics. Across the top of the site is a rail map motif (The Waterfront Axis) which connects the different individual sites - Westhaven, Silo Marina, Silo Park, Wynyard Quarter, North Wharf, Viaduct Marina and Queens Wharf. The www.waterfrontauckland.co.nz web site still exists as Waterfront Auckland’s corporate site. This has undergone a refresh with a new crisp and clean look. Across all sites we are incorporating more video and images to ensure that our websites remain fresh, informative, accessible and dynamic. A low profile online and print campaign together with press release to launch the new sites, drive traffic and newsletter sign-up’s commenced on 17 June 2012. QR Codes To complement the new websites and increased usage of mobile technology we have installed 12 QR code signs across Queens Wharf, Wynyard Quarter and Te Wero Island. Visitors to the area with smart phones can scan the QR code (Quick Response) which will take them to a video describing the different features of those areas. The installation of the ‘QR code journey’ was to share some of the little known features of the area and help bring them to life for visitors. The web link is - http://www.nzherald.co.nz/travel/news/article.cfm?c_id=7&objectid=10813278 Visitors without smartphones can access the videos online. The Kiosk also runs highly successful weekly walking tours of the area. 1.5.2 Issues Management 1.11.2.1 TMA (Transport Management Association) Public consultation on the preliminary designs for Halsey and Daldy Streets began on 31 May. This is the first major design and construction project for Wynyard Quarter since the opening of Stage 1 in August last year and an opportunity to reiterate through the media the ongoing nature of the wider development plans for the area. Responses so far have been supportive of the designs and this received some good media coverage over the last month, including Newstalk ZB, TVNZ and Auckland Now. The Wynyard Quarter Transport Management Association is engaging stakeholders to encourage a transport modal shift away from private vehicle use. Auckland Transport is chairing the Association and managing all communications. 1.5.3 Media The major local media story over the last month was the Auckland Council Long Term Plan and the projects that were approved in it. For Waterfront Auckland, the two key projects from a media perspective were the Shed 10 upgrade