The RACThe RAC Emergency Coordinator’s ManualManualManual Edited by Doug Leach, VE3XK Modified by Bob Cooke, VE3BDB Second Edition – 1998 (Modified 02/07) Copyright 1997 Radio Amateurs of Canada, Inc. All rights reserved. The material in this book may be reproduced for personal, non-commercial use provided that this copyright notice is included. Some of the material in this book is reproduced or adapted, with permission, from The ARRL Emergency Coordinator’s Manual, published by The American Radio Relay League, copyright 1993. RAC EMERGENCY COORDINATOR’S MANUAL 2 TABLE OF CONTENTS 1 – INTRODUCTION 5 1.1 Welcome! ________________________________________________________________________________ 5 1.2 Purpose__________________________________________________________________________________ 5 1.3 Acknowledgments __________________________________________________________________________ 5 1.4 Emergency Preparedness Structure in Canada_____________________________________________________ 6 1.5 Emergency Preparedness at Home _____________________________________________________________ 6 1.6 Municipal Response ________________________________________________________________________ 6 1.7 Municipal Emergency Preparedness ___________________________________________________________ 6 1.8 The Municipal Emergency Measures Coordinator Functions ________________________________________ 6 1.9 The Municipal Emergency Plan _______________________________________________________________ 7 1.10 Where Does the Emergency Coordinator Fit Into the Picture _______________________________________ 7 1.11 Advantages of This Approach ________________________________________________________________ 7 1.12 Provincial Emergency Preparedness __________________________________________________________ 7 1.13 Emergency Preparedness Canada _____________________________________________________________ 8 1.14 EPC Mission and Functions _________________________________________________________________ 8 1.15 Industry Canada Role ______________________________________________________________________ 8 1.16 Typical Emergency Operations Structure ______________________________________________________ 8 1.17 The Four Assistance Phases in a Disaster ______________________________________________________ 9 1.18 ARES Involvement ________________________________________________________________________ 9 1.19 Emergency Operations _____________________________________________________________________ 9 1.20 Telecommunications ______________________________________________________________________ 9 1.21 The Amateur Radio Role _______________________________________________________________________________________________________________________________________________ 10 1.21 Independent Emergency Measures Amateur Radio Groups ________________________________________________________________________________________ 10 1.22 Summary _________________________________________________________________________________________________________________________________________________________ 10 2 - THE RAC FIELD ORGANIZATION 11 2.1 General ___________________________________________________________________________________________________________________ 11 2.2 Field Services ____________________________________________________________________________________________________________ 11 2.3 Section Manager (SM) __________________________________________________________________________________________________ 11 2.4 Section Emergency Coordinator (SEC) ________________________________________________________________________________ 11 2.5 District Emergency Coordinator (DEC) _________________________________________________________________________________ 11 2.6 Emergency Coordinator (EC) _____________________________________________________________________________________ 13 2.7 Assistant Emergency Coordinator (AEC) _______________________________________________________________________________________________________________________ 13 2.8 ARES Members __________________________________________________________________________________________________ 13 2.9 Official Emergency Station (OES) ________________________________________________________________________________ 13 3 - DUTIES OF THE EMERGENCY COORDINATOR _________________________________________________________________________________________ 14 3.1 General ______________________________________________________________________________________________________________________________________________________________________________ 14 3.2 Planning ___________________________________________________________________________________________________________________________________________________________________________ 14 3.3 Organizing _________________________________________________________________________________________________________________________________________________________________________ 14 3.4 Coordinating _____________________________________________________________________________________________________________________________________________________________________ 14 3.5 Communicating _________________________________________________________________________________________________________________________________________________________________ 15 3.6 Duties Delegated to an AEC _____________________________________________________________________________________________________________________________________ 15 3.7 Image _________________________________________________________________________________________________________________________________________________________________________________ 16 3.8 What Does an EC Coordinate 16 4 - ORGANIZING A LOCAL ARES GROUP 17 4.1 General ______________________________________________________________________________________________________________________________________________________________________________ 17 4.2 Selecting Assistants __________________________________________________________________________________________________________________________________________________________ 17 4.3 Recruiting Members in Clubs _________________________________________________________________________________________________________________________________________ 17 4.4 Recruiting Members On-the-Air ______________________________________________________________________________________________________________________________________ 18 RAC EMERGENCY COORDINATOR’S MANUAL 3 4.5 Recruiting at Hamfests _____________________________________________________________________________________________________________________________________________________ 18 4.6 Recruiting at License Classes ___________________________________________________________________________________________________________________________________ 18 4.7 Recruiting using Direct Mail ____________________________________________________________________________________________________________________________________ 19 4.8 Recruitment Summary ______________________________________________________________________________________________________________19 4.9 Organizational Meeting ____________________________________________________________________________________________________________________________________________ 19 4.10 Planning Committee _______________________________________________________________________________________________________________________________________________ 19 4.11 Summary _____________________________________________________________________________________________________________________________20 5 - WORKING WITH VOLUNTEERS 21 5.1 Introduction __________________________________________________________________________________________________________________________________________ 21 5.2 Who are Volunteers? ______________________________________________________________________________________________________________________________ 21 5.3 Why They Volunteer ______________________________________________________________________________________________________________________________ 21 5.4 What Volunteers Expect From You __________________________________________________________________________________________________________ 21 5.5 The Cadre Concept ______________________________________________________________________________________________________________________ 22 5.6 Keeping the Volunteer _________________________________________________________________________________________________________________ 22 5.7 Suggested Approaches _________________________________________________________________________________________________________________ 22 5.8 Summary ___________________________________________________________________________________________________________________________________ 22 6 - ADMINISTRATIVE 24 6.1 General ________________________________________________________________________________________________________________________________24 6.2 Monthly Administrative Duties ____________________________________________________________________________________________________24 6.3 Annual Administrative Duties _____________________________________________________________________________________________________24 6.4 Forms Available from RAC FSM 24 CHAPTER SEVEN: TRAINING 25 7.1 Introduction _______________________________________________________________________________________________________________________________ 25 7.2 Team vs. Group Training ______________________________________________________________________________________________________________