Agenda Meeting: Safety, Sustainability and Human Resources Panel Date: Wednesday 12 February 2020 Time: 10.00am Place: Conference Rooms 1 and 2, Ground Floor, Palestra, 197 Blackfriars Road, London, SE1 8NJ Members Kay Carberry CBE (Chair) Dr Mee Ling Ng OBE Dr Nina Skorupska CBE (Vice-Chair) Mark Phillips Bronwen Handyside Copies of the papers and any attachments are available on tfl.gov.uk How We Are Governed. This meeting will be open to the public, except for where exempt information is being discussed as noted on the agenda. There is access for disabled people and induction loops are available. A guide for the press and public on attending and reporting meetings of local government bodies, including the use of film, photography, social media and other means is available on www.london.gov.uk/sites/default/files/Openness-in-Meetings.pdf. Further Information If you have questions, would like further information about the meeting or require special facilities please contact: James Varley, Secretariat Officer, 020 7983 4613; email: [email protected]. For media enquiries please contact the TfL Press Office; telephone: 0343 222 4141; email: [email protected] Howard Carter, General Counsel Tuesday 4 February 2020 Agenda Safety, Sustainability and Human Resources Panel Wednesday 12 February 2020 1 Apologies for Absence and Chair's Announcements 2 Declarations of Interests General Counsel Members are reminded that any interests in a matter under discussion must be declared at the start of the meeting, or at the commencement of the item of business. Members must not take part in any discussion or decision on such a matter and, depending on the nature of the interest, may be asked to leave the room during the discussion. 3 Minutes of the Meeting of the Panel held on 13 November 2019 (Pages 1 - 8) General Counsel The Panel is asked to approve the minutes of the meeting of the Panel held on 13 November 2019 and authorise the Chair to sign them. 4 Matters Arising and Actions List (Pages 9 - 16) General Counsel The Panel is asked to note the updated actions list. 5 Rail Accident Investigation Branch Update (Pages 17 - 54) Chief Safety, Health and Environment Officer The Panel is asked to note the report and presentation. 2 6 Quarterly Safety, Health and Environment Performance Report (Pages 55 - 142) Chief Safety, Health and Environment Officer The Panel is asked to note the report. 7 Bus Safety Update (Pages 143 - 148) Managing Director, Surface Transport The Panel is asked to note the paper. 8 Bus Driver Facility Improvements (Pages 149 - 164) Managing Director, Surface Transport The Panel is asked to note the paper. 9 TfL's Work-related Violence and Aggression Strategy (Pages 165 - 198) Managing Director, Surface Transport The Panel is asked to endorse the Work-related Violence and Aggression Strategy. 10 Human Resources Quarterly Report (Pages 199 - 210) Chief People Officer The Panel is asked to note the report. 11 Update on Our Gender and Ethnicity Pay Gaps (Pages 211 - 214) Director of Diversity, Inclusion and Talent The Panel is asked to note the paper. 3 12 Sustainability in TfL Property Development (Pages 215 - 234) Director of Commercial Development That the Panel note the content of this paper and endorse the approach being undertaken. 13 Transformation Update (Pages 235 - 236) Transformation Director The Panel is asked to note the paper. 14 Member suggestions for future agenda discussions (Pages 237 - 242) General Counsel The Panel is asked to note the forward programme and is invited to raise any suggestions for future discussion items for the forward programme and for informal briefings. 15 Any Other business the Chair Considers Urgent The Chair will state the reason for urgency of any item taken. 16 Date of Next Meeting Wednesday 10 June 2020 at 10.00am. 17 Exclusion of Press and Public The Panel is recommended to agree to exclude the press and public from the meeting, in accordance with paragraphs 1 and 2 of Schedule 12A to the Local Government Act 1972 (as amended), in order to consider the following items of business. 18 Sustainability in TfL Property Development (Pages 243 - 274) Director of Commercial Development Exempt Supplementary Information relating to the item on Part 1 of the agenda. 4 Agenda Item 3 Transport for London Minutes of the Safety, Sustainability and Human Resources Panel Conference Rooms 1 and 2, Ground Floor, Palestra, 197 Blackfriars Road, London, SE1 8NJ 10.00am, Wednesday 13 November 2019 Members present Kay Carberry CBE (Chair) Dr Nina Skorupska CBE (Vice Chair) Dr Mee-Ling Ng OBE Mark Phillips In Attendance Stephen Inch Senior Policy and Programme Officer, Air Quality, GLA Catherine Baker Director, CIRAS Executive Committee Howard Carter General Counsel Andy Lord Managing Director, London Underground and TfL Engineering Lilli Matson Chief Safety, Health and Environment Officer Andrew Pollins Transformation Director Gareth Powell Managing Director, Surface Transport Alex Williams Director, City Planning Tricia Wright Chief People Officer Present Siwan Hayward Director of Compliance, Policing and On-street Services Stuart Reid Interim Director of Vision Zero Mike Shirbon Head of Integrated Assurance James Varley Secretariat Officer 60/11/19 Apologies for Absence and Chair's Announcements An apology for absence had been received from Bronwen Handyside. Shirley Rodrigues and David Howell (CIRAS) were unable to attend. To reflect TfL’s focus on safety, the Chair invited Members to raise any safety issues in relation to items on the agenda or within the remit of the Panel at the start of the item or under Matters Arising. Any other safety issues than these could be discussed with the General Counsel or an appropriate member of the Executive Committee after the meeting. Page 1 Members confirmed there were no further safety matters they wished to raise other than those to be discussed on the agenda. The Panel noted that 9 November 2019 marked the third anniversary of the tram overturning at Sandilands, Croydon. Our thoughts remained with all those affected by the incident. 61/11/19 Declarations of Interests Members confirmed that their declarations of interests, as published on tfl.gov.uk were up to date and there were no interests that related specifically to items on the agenda. It was noted that Mark Phillips was a Board Member of CIRAS and it was agreed that this did not preclude him from taking part in discussions on Item 7 on the agenda. 62/11/19 Minutes of the Meeting of the Panel held on 4 September 2019 The minutes of the meeting held on 4 September 2019 were approved as a correct record and were signed by the Chair. 63/11/19 Matters Arising and Actions List Howard Carter introduced the item. The Panel noted the actions list. 64/11/19 Annual Presentation from CIRAS Catherine Baker introduced the report and presentation, which provided an overview of the work of the independent confidential reporting line service. The role of CIRAS was to receive and act on incoming reports from staff. While CIRAS did not involve itself in the review of TfL’s internal process, its activities could highlight issues that would be fed back into process reviews and improvements. An increase in reporting had been seen over the last six months, with the greatest numbers of reports related to health and wellbeing, fatigue and rules and procedures. Absolute numbers remained relatively low and it was recognised that TfL promoted CIRAS as well as Safeline, another confidential independent reporting service, to staff. Without seeing how other organisations promoted the service with staff, it was difficult to draw comparisons with other organisations. Consideration would also be given as to whether the themes identified by CIRAS were reflected in findings from Viewpoint, TfL’s annual staff survey. Page 2 Members noted that there was a link between health and wellbeing and fatigue, and that an update should be provided to see which activities were taking place to make improvements in this area. [Action: Lilli Matson] The Panel suggested that consideration be given to developing a system to allow ideas and recommendations to be drawn from CIRAS reports and these fed back to TfL. The Panel noted the paper. 65/11/19 Quarterly Health, Safety and Environment Performance Report Lilli Matson, Andy Lord and Gareth Powell introduced the report, which provided an overview of health, safety and environmental performance for London Underground, TfL Rail, Surface Transport (including London Overground) and Crossrail for Quarter 2 2019/20 (23 June to 14 September 2019). A fatality involving a maintenance contractor working at Waterloo station occurred on 18 September 2019. An update was included on the agenda for the meeting. On 31 October 2019, a collision involving two buses and a car resulted in the death of the driver of one of the buses, Kenneth Matcham. The car driver was reported to have failed a drugs test at the scene and was subsequently arrested. TfL was providing support to those affected. Our thoughts remained with the family of Kenneth Matcham and all those affected by the incident. On 31 October, the Crown Prosecution Service (CPS) announced their decision not to prosecute the driver of the tram which overturned at Sandilands, Croydon on 9 November 2016. It was also confirmed that the CPS would not prosecute TfL or Tram Operations Limited (FirstGroup) for corporate manslaughter. Two investigations were ongoing – those of the Office of Road and Rail and the Coroner’s Inquests. The Panel would be kept updated. There had been a 4.4 per cent reduction in people killed or seriously injured on the roads against the previous year, although a recent upward trend had been identified. There had been a 21 per cent decrease in people killed or seriously injured involving buses and this reduction was within the Scorecard target.