SSS A I RPORT WAY, S U I TE B COUNTY OF" VENTURA/' C AMARI LLO , C A 930 l 0 P H O N E : (8 0 S ) 388 -4274 F AX: (80 S l 388-4366 O X R ' CM A WWW. V ENTURA . CJRGt'AJRPCJRT.S DEPART MENT OF' A RPORT5 WWW. JFL Y'CJ XNARD.CCJM NOTICE IS HEREBY GIVEN that the Regular Meeting of the Aviation Advisory Commission will be held on: Monday June 5, 2017 7:00 P.M. CITY OF CAMARILLO COUNCIL CHAMBERS 601 CARMEN DRIVE CAMARILLO, CA AGENDA 1. CALL to ORDER and PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. APPROVAL of MINUTES-April 3, 2017 4. PUBLIC COMMENT PERIOD - Citizens wishing to speak to the Commission on an airport related item must fill out a speaker card and submit it to the secretary. Comments will be limited to a maximum of three minutes per item. Speaker cards for issues NOT on the agenda must be submitted before the end of the public comment period. Speaker cards for issues listed on the agenda must be presented before the item is up for consideration. Speakers will be called when the item is presented. 5. UNFINISHED BUSINESS - None 6. NEW BUSINESS A. Subject: Proposed Oxnard Senior Center located at 2500 West 5th Street, Oxnard, CA Recommendations: Staff requests that your Commission/Authority provide comments to the City of Oxnard (City) regarding the proposed Senior Center and that your Commission/Authority endorse the following recommendations from the Department of Airports (DOA): 1. Find the project is an unacceptable land use, and therefore inconsistent with the adopted Airport Comprehensive Land Use Plan (ACLUP); and 2. Recommend that the City find an alternative site that meets the compatibility guidelines of the ACLUP; and 3. Recommend that should the City choose to overrule the findings of the DOA, your Commission/Authority, and the Airport Land Use Commission as described in PUC Section 21676, then the City shall be required to grant the County an avigation easement over the parcel and restrict structural coverage of the parcel to 50% as depicted in the ACLUP. B. Subject: Authorize the Director of Airports to Award Annual Consulting Services Contracts for FY 2017-2018 Recommendations: Staff requests that your Commission/Authorities recommend that the Board of Supervisors: 1. Authorize the Director of Airports to award annual consulting services contracts for fiscal year 2017-2018 to the consultants listed in the Annual Consultant Services Contracts Summary (Attachment 1) using a contract form negotiated in compliance with the County of Ventura Public Works Agency Project Processing Procedures Manual (an exemplar contract form is attached as Attachment 2); and 2. Authorize the Director of Airports and his designee to issue work orders against such annual consulting contracts. C. Subject: Approve the Plans and Specifications for the Camarillo Airport Demolition of Buildings at 500 Eubanks Street Project, Including Addendum No. 1; Waive Any Minor Irregularities in the Bid; Delegate Authority to the Director of Airports, or His Designee, to Award a Contract in an Estimated Amount of $350,000, on the Basis of the Lowest Responsible Bid; Authorize the Director of Airports, or His Designee, to Execute the Subject Contract; Find the Project Categorically Exempt from the California Environmental Quality Act; and Authorize the Director of Airports to Fiie a Notice of Exemption. Project No: CMA-212; Specification No: DOA 17-04 Staff requests that your Commission/Authority recommend that the Board of Supervisors: 1 . Approve the plans and specifications (Attachment 1) for the Camarillo Airport Demolition of Buildings at 500 Eubanks Street, including Addendum No. 1 (Attachment 2); and 2. Waive any minor irregularities in the bids; and 3. Delegate authority to the Director of Airports, or his designee, to award a contract in an estimated amount of $350,000, on the basis of the lowest responsible bid; and 4. Authorize the Director of Airports, or his designee, to execute the subject Contract (Attachment 3); and 5. Find the project categorically exempt from CEQA (California Environmental Quality Act) and that none of the exceptions set forth in Section 15300.2 of the State CEQA guidelines apply; and 6. Authorize the Director of Airports to record a notice of exemption. D. Subject: 2nd Amendment to Lease between the County of Ventura and Airport Properties Limited, LLC Staff requests that your Commission/Authority recommend that the Board of Supervisors: 1. Approve a lease amendment between the County of Ventura and Airport Properties Limited, LLC, which clarifies the future use of utilities serving the initial premises and the option properties; and 2. Authorize the Director of Airports to execute the lease amendment on behalf of the County. 7. REPORTS Monthly Activity Report - March, April 2017 Monthly Noise Complaints - March, April 2017 Airport Tenant Project Status - May 2017 Project Status - May 2017 Financial Statements Period Ended - March 31 , 2017 Financial Statements First, Second & Third Quarter - FY 2016/2017 Rotation Schedule Meeting Calendar 8. DIRECTOR'S REPORT 9. CORRESPONDENCE Letter dated March 23, 2017 from Erin Powers to Bergelectric Corporation re: Forms for FINAL PAYMENT: Camarillo Airport- RW 26 PAPI BOX #2 REPLACEMENT Letter dated March 28, 2017 from Jorge Rubio to Ronnie Amrany, Casamba Holdings, LLC re: Proposed Alert Hangars' Improvement Notice dated April 1, 2017 from Nick Martino to All East End Hangar Tenants re: AOPA Fly-In at Camarillo Airport April 28-29, 2017 Letter dated April 11, 2017 from Erin Powers to Patricia Wright, Federal Aviation Administration re: Proposed Overall Annual DBE Goal Setting Methodology for Federal Fiscal Years 2016- 2018 for the County of Ventura, Department of Airports Letter dated May 2, 2017 from Jorge Rubio to Camarillo Airport Tenant re: High Speed Fiber Internet on Camarillo Campus Letter dated May 8, 2017 from Erin Powers to Super Seal & Stripe re: Notice to Proceed for Oxnard Airport- MISC TAXIWAY D RESTRIPING 10. MISCELLANEOUS HANDOUTS 11. INFORMATION Miscellaneous articles of interest 12. COMMISSION COMMENTS - Comments by Commission members on matters deemed appropriate. 13. ADJOURNMENT The next regular Commission meeting will be on Monday, July 10, 2017 at 7:00 p.m. in the City of Camarillo Council Chambers, 601 Carmen Drive, Camarillo, California. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CONTACT THE CITY OF CAMARILLO CLERK AT (805) 388-5353 OR ANA CASTRO AT (805) 388-4211 . NOTIFICATION 48 HOURS PRIOR TO THE MEETING WILL ENABLE THE CITY/DEPARTMENT OF AIRPORTS TO MAKE REASONABLE ARRANGEMENTS TO ENSURE ACCESSIBILITY TO THIS MEETING. SSS AIRPORT WAY, SUITE 8 COUNTY OF VENTURA./ CAMARILLO, GA 9301 0 PHONE: {80Sl 388-4274 FAX: (80Sl 388-4366 C XR ' t;:MA )V\V\.V.. V E N TURA .. DRG A I RPORTS DEPARTMENT OF" A RPClRTS \V\V\V. IFL YO.>CNARD. CDM AVIATION ADVISORY COMMISSION MINUTES April 3, 2017 1. CALL TO ORDER and PLEDGE OF ALLEGIANCE Chair, Adriana Van der Graaf, called the meeting to order at 7:00 p.m. and led the pledge of allegiance. 2. ROLL CALL PRESENT ABSENT Maggie Bird Gary Jacobs (E) Harvey Paskowitz Mark Sandstrom Adriana Van der Graaf Steve Weiss Bobby Williams Jerry Miller Bruce Hamous James Flickinger Excused (E) Late (L) 3. APPROVAL OF MINUTES - March 6, 2017 Steve Weiss moved to approve the March minutes and Jerry Miller seconded the motion. All others voted in favor and the motion passed unanimously. 4. PUBLIC COMMENT - Citizens wishing to speak to the Commission on an airport related item must fill out a speaker card and submit it to the secretary. Comments will be limited to a maximum of three minutes per item. Speaker cards for issues NOT on the agenda must be submitted before the end of the public comment period. Speaker cards for issues listed on the agenda must be presented before the item is up for consideration. Speakers will be called when the item is presented. A member of the public spoke in support of airport tenants having the option to sublease private hangars. The interim president of the Camarillo Airport Hangar Owners Association requested that the three minute public speaker time be changed to five minutes which is the time allotted by the Ventura County Board of Supervisors for oral presentations given by members of the public. 5. UNFINISHED BUSINESS None. 6. NEW BUSINESS A. Subject: Approval of the Department of Airports' Fiscal Year 2017-18 Rent and Fee Schedule, Effective July 1, 2017; Adoption of a Resolution Establishing Rents, Fees, and Insurance Requirements for the Department of Airports; Approval of, and Delegation of Authority to the County Executive Officer and the Director of Airports to Execute Leases, Subleases, Licenses, Permits, Special Use/Activity Permits, Operation Agreements, Extensions, Amendments, Consents, Notices of Intent to Terminate and Unlawful Detainer Complaints in Accordance with the Provisions of the Schedule. Recommendations: Staff requests that your Commission/Authorities recommend that the Board of Supervisors: 1. Approve the Department of Airports' ("Department") FY 2017-18 Rent and Fee Schedule (Attachment 1 is the DRAFT with highlighted changes), with an effective date of July 1, 2017; and 2. Authorize the County Executive Officer and the Director of Airports to Execute Certain Leases and Licenses as described in Section Ill of the Resolution (Section Ill of Resolution in Attachment 1); and 3. Approve, Adopt, and Execute the Resolution (Pages 27-33 of Attachment 1) establishing rents, fees, and insurance requirements for the Department. Director Todd McNamee shared that the Department of Airports is implementing their standard policy of conducting a full cost recovery analysis every five years. Every other year of the years in between the five years there is a CPI adjustment.