SUPERINTENDENT’S PROPOSED BUDGET 2019-2020 GREENWICH PUBLIC SCHOOLS 290 Greenwich Avenue Greenwich, Connecticut 06830 greenwichschools.org REVISED 11-8-18 New Format This book has been reorganized and includes a slight redesign to align with budget presentation national standards and best practices in an effort to provide data that is more succinct and informative. It is organized into the following sections: Executive Summary Organizational Financial Informational Looking Ahead – Electronic Budget Book We are excited to bring this redesign to you with the future vision of moving towards an electronic version that is easier to navigate and Americans with Disabilities Act compliant. The printed version will be phased out over a two year period. Phase 1 will eliminate mailings but printed copies will be available upon request and will require in person pick up. Phase 2 will offer electronic copies with advanced viewing features. Thank you to our members of the Budget Redesign Committee who helped develop the new book with an open perspective and a focus on ease of use for our target audience. Budget Redesign Committee Members Ralph Mayo, Lorianne O’Donnell, Patricia Spooner, Patricia Maranan, Dan Watson, John Hopkins, Peter Mynarski, Robert Stacy, Kim Eves, Jennifer Lau We welcome your feedback! [email protected] Page intentionally left blank TABLE OF CONTENTS Introductory Executive Summary _______________________________________________________ 1 Organizational Town of Greenwich, Connecticut ____________________________________________ 13 Governance and the Town Charter __________________________________________ 14 Greenwich Public School District Overview ____________________________________ 16 Greenwich Public School District Schools _____________________________________ 17 Board of Education Members ______________________________________________ 18 Cabinet Members ________________________________________________________ 19 Office of the Superintendent _______________________________________________ 20 Mission and Vision _______________________________________________________ 23 Budget Development _____________________________________________________ 24 Board of Education Budget Procedures ______________________________________ 28 Budget Timeline _________________________________________________________ 30 Financial Accounting Structure _____________________________________________ 31 Budget Administration and Financial Management ______________________________ 36 Financial Financials – All Funds _____________________________________________________ 39 General Fund - Revenue Detail _____________________________________________ 41 General Fund – Expense Detail, by Functional Area _____________________________ 42 General Fund – Expense Detail, by Program/Department _________________________ 44 General Fund – Significant Revenue and Expenditure Categories __________________ 50 General Fund – Budget Development Challenges _______________________________ 58 Capital Fund – Project Detail _______________________________________________ 60 Capital Fund – Significant Capital Projects_____________________________________ 77 Grants Fund – Overview ___________________________________________________ 83 Grants Fund – Project Detail ________________________________________________ 85 School Lunch Fund ______________________________________________________ 86 Informational Student Achievement _____________________________________________________ 92 Enrollment ____________________________________________________________ 101 Methodology Used to Project Enrollment ___________________________________ 101 District 2018 Enrollment Report __________________________________________ 102 Enrollment Data 2018-2019 _____________________________________________ 116 Staffing Reports ________________________________________________________ 118 District Resource Allocation Model ________________________________________ 119 Staffing Detail - FTE by Bargaining Unit 2019-2020 ___________________________ 122 Staffing Detail - FTE by Grant 2018-2019 ___________________________________ 123 Supplemental Funds ____________________________________________________ 124 For Students with Low Propensity 2018-2019 _______________________________ 124 Per Pupil Allocation _____________________________________________________ 125 Schools Supplies and Services 2019-2020 _________________________________ 125 School Building Information _______________________________________________ 126 School District Calendar 2019-2020 ________________________________________ 127 MUNIS Schedules by Function and Object Code ______________________________ 128 Abbreviations and Acronyms ______________________________________________ 151 Introductory 1 Executive Summary GREENWICH PUBLIC SCHOOLS Havemeyer Building 290 Greenwich Avenue Greenwich, CT 06830 203-625-7400 [email protected] Mr. Ralph Mayo Interim Superintendent of Schools November 8, 2018 To the Board of Education and Members of the Greenwich Community: After more than 40 years as an educator with the Greenwich Public Schools (GPS), I am proud to serve as the Interim Superintendent of Schools. I look forward to working with the Board of Education and the community in our budget discussions over the coming months. We are pleased and proud to report that our investment in educating the children of Greenwich is yielding improved student outcomes. From 2015-2016 to 2016-2017, the District moved from the 6th to the 4th highest performance in the State as measured by the CT Next Generation Accountability Index, a composite of 12 academic and non-academic indicators of success. We are showing year over year increases in the percentage of students meeting/exceeding expectations on standardized assessments, including for the high needs student subgroup. More importantly, GPS continues to improve district performance against state growth targets. Greenwich High School students continue to excel on Advanced Placement exams with over 90% of students scoring 3 or above, well in excess of state and national averages. The proposed 2019-2020 Operating Budget of $164,774,196 represents a 2.83% or $4,540,363 increase over the current year’s budget. The $4.5 million increase over the current year’s budget is primarily due to contractual obligations (salary and transportation), and Out-of-District (OOD) tuition. While the proposed budget will support the implementation of the strategic plan and continued student success, we will not be able to address any significant unanticipated expenses. 2 In addition to contractual and OOD tuition increases, the District is projecting a sixth year of increasing PK-12 enrollment to 9,108 students and an increase in the identification of students with one or more high need factors. The initial pro forma budget for 2019-2020 - maintaining staff, programs and services level with the current school year - holding constant or reducing virtually all non-contractual expenditures - would have resulted in a 3.03% increase over the current year’s budget. In order to offset the contractual obligations, and OOD tuition costs and to minimize the effect of increasing enrollment and student need, administration made the following reductions resulting in a 2.83% increase: • eliminated an off-site facility rental • reduced utilities based on a forecasting model • created staffing efficiencies (net 1.7 FTE reduction) • additional miscellaneous program/service reductions In addition, as a result of budget constraints, a number of proposed program and service improvements could not be funded, including staffing for supporting operations, enhancing family and community engagement, and expanding student health and wellness programs, as well as an online registration system, and Racial Balance and Special Education program reviews. Despite this conservative budget, the 2019-2020 Operating Budget supports continuous progress toward achieving our District Mission, Vision of the Graduate, and Strategic Goals. While we are not able to fund any new initiatives, we are committed to making learning personal– our core pedagogical strategy. We will continue to leverage on-going professional development and innovative instructional resources to enhance student academic, interpersonal and personal growth. The proposed 2019-2020 Capital Budget of $51,525,788 represents $13.8 million in new projects, guided by the Fifteen-Year Facilities Master Plan, which prioritizes safety, security and accessibility projects, and considers workload capacity and resources. An additional $34.6 million represents the continuation of major capital projects most of which are in preliminary stages of development including the Greenwich High School Cardinal Field improvement project, Western Middle School soil 3 remediation project, and Central Middle School field improvements, among others. The remaining $3.1 million covers information technology investments. Our Chief Operating Officer has led the development of a newly redesigned budget book, which maintains the heavily referenced portions of the previous format and presents the data and information in a more concise and user-friendly format. To note another efficiency, over the next two years, we are moving to an online format for the budget book, eliminating postage and significantly reducing printing costs associated with distribution. The District recognizes the concern over increasing schools budgets and appreciates the support of the Town and community as we work through