Draft (as at March 2009 work in progress) COMMITTEE AND WORKING GROUP MANUAL & MEMBERSHIP 01 July 2008 to 30 June 2012 Page 1 of 521 Terms of Reference and Membership Senate & Council Committees, Joint Committees of Council & Senate, The Institutional Forum and Working Groups For the period 01 July 2008 to 30 June 2012 Page 2 of 521 TABLE OF CONTENTS RESPONSIBILTIES OF THE SERVICING OFFICER ____________________________ 8 CHECKLIST FOR SERVICING OFFICERS ___________________________________ 9 INTRODUCTION ________________________________________________________ 11 NOTES FOR CHAIRS AND SERVICING OFFICERS____________________________ 13 COMMITTEE CLUSTERS _________________________________________________ 18 LIST OF CHAIRS AND SERVICING OFFICERS _______________________________ 23 ACADEMIC FREEDOM COMMITTEE (AFC) __________________________________ 28 ACADEMIC STAFF DEVELOPMENT SUB-COMMITTEE (ASDC) _________________ 31 ACCREDITATION COMMITTEES OF FACULTIES _____________________________ 34 UNDERGRADUATE EDUCATION COMMITTEE (UEC) - HUMANITIES_____________ 37 AD HOMINEM PROMOTION COMMITTEE: SCIENTIFIC AND TECHNICAL OFFICERS_____________________________________________________________ 42 ADMINISTRATIVE COMPUTING CO-ORDINATING COMMITTEE (ACCC)__________ 44 ADMINISTRATIVE COMPUTING STRATEGY COMMITTEE (ACSC)_______________ 47 ADMISSIONS AND PROGRESSION COMMITTEE (A&PC) ______________________ 50 ALL AFRICA HOUSE MANAGEMENT COMMITTEE (AAHMC) ___________________ 54 ALUMNI/AE ASSOCIATION MANAGEMENT COMMITTEE ______________________ 56 APPOINTMENTS COMMITTEE OF COUNCIL_________________________________ 63 BAXTER THEATRE CENTRE BOARD ______________________________________ 65 BAXTER THEATRE CENTRE EXECUTIVE COMMITTEE________________________ 69 BOARD FOR GRADUATE STUDIES (BFGS) _________________________________ 72 BOARD OF DIRECTORS OF THE STUDENT LOAN FUND COMPANY ____________ 75 CLOUGH EASTERN RELIGIONS STUDY FELLOWSHIP COMMITTEE ____________ 77 COMMITTEES OF INQUIRY (COI) __________________________________________ 80 COMMITTEE OF PROCEDURAL REVIEW ___________________________________ 81 COMMITTEES OF REVIEW: PROBATIONARY SERVICE _______________________ 83 THE INVESTIGATION: PRELIMINARY INVESTIGATING COMMITTEE (PIC) _______ 91 COMMITTEE OF INQUIRY (COI) ___________________________________________ 94 COMMITTEES OF REVIEW: UNSATISFACTORY PERFORMANCE _______________ 102 CONSULTATIVE FORUM ON ACADEMIC STAFF MATTERS (CFASM) ____________ 108 COUNCIL______________________________________________________________ 110 COUNCIL EXECUTIVE COMMITTEE (EXCO) _________________________________ 120 COUNCIL’S TRANSFORMATION ADVISORY COMMITTEE _____________________ 123 COUNCIL REMUNERATION COMMITTEE ___________________________________ 125 COUNCIL’S STANDING REVIEW TRIBUNAL FOR STAFF DISCIPLINE____________ 128 CREATIVE WORKS AWARD COMMITTEE___________________________________ 131 CENTRE FOR SOCIAL SCIENCE RESEARCH (CSSR) ADVISORY BOARD ________ 137 Page 3 of 521 TABLE OF CONTENTS DEVELOPMENT, COMMUNICATION, ALUMNI & MARKETING WORKING GROUP (DCAM) ________________________________________________________ 141 DEFERRED EXAMINATIONS COMMITTEE __________________________________ 144 DISCIPLINARY AND APPEAL COMMITTEES: ADMINISTRATIVE AND SUPPORT STAFF ________________________________________________________________ 148 DISTINGUISHED TEACHERS AWARD COMMITTEE (DTA) _____________________ 149 DOCTORAL DEGREES BOARD (DDB)______________________________________ 154 EDUCARE COMMITTEE__________________________________________________ 157 ELECTRON MICROSCOPE UNIT COMMITTEE _______________________________ 160 EMPLOYEE RELATIONS MANAGEMENT COMMITTEE ________________________ 163 ENVIRONMENTAL MANAGEMENT WORKING GROUP ________________________ 166 PROJECT IMPLEMENTATION COMMITTEES, USER COMMITTEES AND DESIGN REVIEW GROUPS ______________________________________________________ 168 USER COMMITTEES ____________________________________________________ 168 PROJECT IMPLEMENTATION COMMITTEES ________________________________ 169 DESIGN REVIEW GROUPS _______________________________________________ 169 ETHICS IN RESEARCH COMMITTEE (EIR) __________________________________ 171 EXAMINATIONS AND ASSESSMENT COMMITTEE (E&AC)_____________________ 178 FACULTY EXAMINATION COMMITTEES (FEC)_______________________________ 181 FACULTY PROGRAMME COMMITTEES ____________________________________ 187 FACULTY PROMOTION AND REMUNERATION COMMITTEES __________________ 190 FACULTY READMISSION REVIEW COMMITTEES (RRC)_______________________ 203 FELLOWSHIPS COMMITTEE______________________________________________ 210 FUNDRAISING PROJECTS COMMITTEE (FPC)_______________________________ 214 FURTHER EDUCATION AND TRAINING WORKING GROUP (FETWG) ____________ 218 GENETICALLY MODIFIED ORGANISMS COMMITTEE _________________________ 220 SAFETY, HEALTH AND ENVIROMENT COMMITTEES (S.H.E)___________________ 222 HONORARY DEGREES COMMITTEE _______________________________________ 236 INFORMATION AND COMMUNICATION TECHNOLOGY USER GROUP (ICTUG)____ 241 GOVERNANCE OF THE INSTITUTE OF INFECTIOUS DISEASES AND MOLECULAR MEDICINE (IIDMM) __________________________________________ 244 INSTITUTE OF INFECTIOUS DISEASE AND MOLECULAR MEDICINE (IIDMM): IIDMM MEMBERSHIP CRITERIA ___________________________________________ 249 INSTITUTE OF INFECTIOUS DISEASES AND MOLECULAR MEDICINE: RIGHTS AND OBLIGATIONS OF IIDMM MEMBERS: __________________________________ 253 INTERNATIONAL SCIENTIFIC ADVISORY COMMITTEE FOR THE IIDMM: TERMS OF REFERENCE _________________________________________________ 255 INSTITUTIONAL FORUM (IF) ______________________________________________ 258 INTERNATIONALISATION MANAGEMENT ADVISORY GROUP (IMAG) ___________ 266 Page 4 of 521 TABLE OF CONTENTS IRMA STERN MUSEUM COMMITTEE _______________________________________ 269 IZIKO MUSEUMS ADVISORY COMMITTEE __________________________________ 271 JOINT CONSULTATIVE FORUM ON EMPLOYMENT EQUITY (JCFEE) ____________ 276 JOINT INVESTMENT COMMITTEE (JIC)_____________________________________ 279 LANGUAGE POLICY COMMITTEE (LPC) ____________________________________ 282 LIBRARY WORKING GROUP (LWG) _______________________________________ 286 MANAGEMENT SERVICES COMMITTEE (MSC) ______________________________ 289 NAMING OF BUILDINGS COMMITTEE (NOBC) _______________________________ 292 NOMINATIONS COMMITTEE ______________________________________________ 297 ORIENTATION CO-ORDINATING COMMITTEE _______________________________ 301 PHYSICAL PLANNING AND LANDSCAPE COMMITTEE (PPLC) _________________ 303 PHYSICAL RISK CO-ORDINATING COMMITTEE _____________________________ 306 PLANNING & BUDGETING WORKING GROUP (P&BWG) ______________________ 309 POSTGRADUATE STUDIES FUNDING COMMITTEE (PSFC) ____________________ 312 PRELIMINARY INVESTIGATING COMMITTEES (PIC) __________________________ 315 PROFESSIONAL APPOINTMENTS COMMITTEE FOR THE UNIVERSITY BUILDING AND DEVELOPMENT COMMITTEE _______________________________ 316 PROFESSIONAL APPOINTMENTS COMMITTEE OF COUNCIL __________________ 319 PUBLICATIONS AWARD COMMITTEE______________________________________ 321 QUALITY ASSURANCE WORKING GROUP (QAWG) __________________________ 326 RADIATION CONTROL COMMITTEE _______________________________________ 329 RESEARCH FELLOWS’ AWARD SUB-COMMITTEE ___________________________ 331 RESIDENCES COMMITTEE _______________________________________________ 334 RESIDENCES FORUM ___________________________________________________ 337 RISK MANAGEMENT COMMITTEE (RMC) ___________________________________ 343 PROCEDURES FOR THE APPOINTMENT OF THE VICE-CHANCELLOR __________ 347 PROCEDURES FOR THE APPOINTMENT OF DEPUTY VICE-CHANCELLORS _____ 351 PROCEDURES FOR RE-APPOINTMENT OF AN INCUMBENT DEPUTY VICE- CHANCELLOR _________________________________________________________ 354 PROCEDURES FOR RE-APPOINTMENT OF AN INCUMBENT VICE- CHANCELLOR _________________________________________________________ 356 PROCEDURES FOR THE APPOINTMENT OF NEW EXECUTIVE DIRECTORS______ 358 PROCEDURES FOR THE RE-APPOINTMENT OF INCUMBENT EXECUTIVE DIRECTORS ___________________________________________________________ 360 SELECTION COMMITTEES : ACADEMIC ____________________________________ 361 POLICY AND PROCEDURES FOR APPOINTMENTS WITHOUT ADVERTISEMENT TO ACADEMIC POSTS___________________________________ 361 SELECTION COMMITTEES FOR ASSOCIATE PROFESSOR, SENIOR LECTURER, LECTURER _________________________________________________ 363 Page 5 of 521 TABLE OF CONTENTS SELECTION COMMITTEE PROCESS FOR HONORARY PROFESSORS AND FOR HONORARY ASSOCIATE PROFESSORS ___________________________________ 369 SELECTION COMMITTEES FOR PROFESSORIAL POSTS _____________________ 372 SELECTION COMMITTEES FOR ADJUNCT PROFESSORS_____________________ 378 SELECTION COMMITTEES FOR DEANS ____________________________________ 381 SELECTION COMMITTEES FOR PROFESSIONAL AND ADMINISTRATIVE SUPPORT SERVICES (PASS) STAFF IN PAYCLASSES 9 TO 13_________________ 390 POLICY AND PROCEDURES FOR APPOINTMENTS WITHOUT ADVERTISEMENT TO PROFESSIONAL, ADMINISTRATIVE & SUPPORT STAFF (PASS) POSTS _________________________________________________________ 395 SENATE_______________________________________________________________ 397 SENATE ACADEMIC PLANNING COMMITTEE (SAPC) ________________________ 404 SENATE ANIMAL ETHICS COMMITTEE (SAEC) ______________________________ 408 SENATE EXECUTIVE COMMITTEE (SEC) ___________________________________ 423 SENATE READMISSION APPEAL COMMITTEE (RAC)_________________________ 430 SPACE ALLOCATION COMMITTEE (SAC)___________________________________ 433 SPORTS COUNCIL ______________________________________________________