Request for Proposal (RFP) RFP No: UAD/Transport/2017/11742 Selection of Bus Operators for Bus Transport System in 20 Cities (on cluster basis) of Madhya Pradesh on "Operate and Maintain Basis" Directorate Urban Administration and Development, Bhopal 6 No. Bus Stop, Shivaji Nagar, Bhopal 0755-2558282 “Selection of Bus Operators on Operate and Maintain Basis” Notice Inviting Tender (NIT) DIRECTORATE, URBAN ADMINISTRATION AND DEVELOPMENT (PALIKA BHAWAN, SHIVAJI NAGAR, BHOPAL, MADHYA PRADESH) Email – [email protected] Website- www.mpurban.gov.in, Tel No. – 0755-2558282 Notice Inviting Tender (NIT) Invitation for Services of Bus Operator “Selection of Bus Operators for Bus Transport System in 20 Cities (on cluster basis) of Madhya Pradesh on Operate and Maintain Basis” Urban Development and Housing Department has envisaged to improve and facelift the scenario of Intra and Inter City Public Transport in the state of Madhya Pradesh. The Recipient hereby invites proposals from reputed and eligible firms through the Request for Proposal (RFP) issued by the Commissioner, Urban Administration and Development titled “Selection of Bus Operator for Bus Transport System in 20 Cities (on cluster basis) of Madhya Pradesh namely Bhopal, Indore, Jabalpur, Gwalior, Ujjain, Sagar, Dewas, Katni, Rewa, Satna, Burhanpur, Khandwa, Chhindwara, Guna, Shivpuri, Bhind, Morena, Vidisha, Ratlam and Singrauli, on Operate and Maintain Basis”. Interested bidders may submit their duly filled proposals in the prescribed format available on e- procurement website no later than 12.07.2017 16:00 Hrs. Further details of the services can be referred from the RFP/Terms of Reference which can be downloaded from e-procurement website: www.mpeproc.gov.in of Government of Madhya Pradesh Amendments to NIT/RFP, if any, would be published on e-procurement website only, and not in newspaper. The Commissioner, Urban Administration and Development reserves all the rights to accept or reject any or all tenders without assigning any reasons. Note: 1. Joint Venture/Consortium shall be allowed. 2. The bus operator shall operate and maintain buses during Agreement period. Bus operator will also be responsible for all statutory, regulatory, legal, tax and other requirements associated with the bus operation and maintenance. The fare-box revenue collection shall be done by the operator. Commissioner Urban Administration and Development, Bhopal Page 1 “Selection of Bus Operators on Operate and Maintain Basis” Brief Urban Development and Housing Department has envisaged to improve and facelift the scenario of Intra and Inter City Public Transport in the state of Madhya Pradesh. Urban Local Bodies (ULBs) have been assigned an ambitious program to develop the transportation problems which have arisen due to rapid and disorderly population growth and increased use of private vehicles in City. Directorate, UAD Bhopal on behalf of ULBs/Special Purpose Vehicles (SPVs) of Bhopal, Indore, Jabalpur, Gwalior, Ujjain, Sagar, Dewas, Katni, Rewa, Satna, Burhanpur, Khandwa, Chhindwara, Guna, Shivpuri, Bhind, Morena, Vidisha, Ratlam and Singrauli (The Client), shall conduct the bidding process till the selection of successful bidder, however the LOI will be issued and the Contract shall be executed by the SPV with the successful bidder at the sole discretion of the Special Purpose Vehicles (SPVs) fully owned by Municipalities of aforesaid Cities. The Client invites sealed Tender for “Selection of Bus Operators for Bus Transport System in 20 Cities (on cluster basis) of Madhya Pradesh on Operate and maintain Basis” as per detail given hereunder. Brief Schedule of tender activities is as below: Description “Selection of Bus Operators for Bus Transport System on Operate and maintain Basis” Cost of Bid Document 20,000/- (Twenty Thousand only) (excluding indirect taxes, service & (nonrefundable) gateway charges) Earnest Money (E.M.D.) 20,000/- (Twenty Thousand per Bus) For Example , if a Bus operator is bidding for cluster having 15 buses, EMD shall be of 15 X 20000 = INR 3,00,000/- (Three lakh) Date of NIT Publication 16.06.2017 Last Date for Purchase of Bid 11.07.2017 Document Last Date of Bid Submission 12.07.2017 Date of Pre Bid Meeting 28.06.2017 Opening of ‘Technical Bid’ 12.07.2017 Opening of ‘Financial Bid’ 19.07.2017 *Above dates are indicative in nature, it could be amended/changed as per requirement of the client. Interested bus operating firms may submit their duly filled proposals in the prescribed format available on e-procurement website no later than 12.07.2017 till 16:00 Hrs. Further details of the services can be referred from the RFP/Terms of Reference which can be downloaded from e-procurement website: www.mpeproc.gov.in. Amendments to NIT/RFP, if any, would be published on e-procurement website only, and not in newspaper. The Client reserves all the rights to accept or reject any or all tenders without assigning any reasons. Interested eligible applicants may obtain further information from the Directorate, Urban Administration and Development, Bhopal Client (defined client in NIT). The project consists of works as mentioned in the RFP document. An Operator will be selected under the procedure as described in the detailed RFP. Conditional Tenders will not be accepted. Client has right to accept/reject any tender without assigning any reason. Client reserves all rights to reject whole or part of the Proposal, all or any proposal and to modify the terms and conditions. Commissioner Urban Administration and Development Page 2 “Selection of Bus Operators on Operate and Maintain Basis” Format of the Covering Letter To, The Commissioner Urban Administration and Development Bhopal Subject: Proposal for “Selection of Bus Operator for Bus Transport System for (City) on Operate and Maintain Basis” Ref: RFP. No: Sir, I/we hereby submit our proposal for “Selection of Bus Operators for Bus Transport System for (City) on Own, Operate and Maintain Basis” The rates quoted are as per format designed by Client I/we hereby agree to all the terms & conditions stipulated by the said RFP and will keep our offer open for 120 days from the day of opening of the financial bid. Earnest money of Rs………………………………. has been deposited through Demand Draft No/Bank Guarantee –…………………………..Dated……………………………Drawn in favor of "Commissioner, Urban Administration and Development Department, Bhopal" Yours faithfully Signature of the Authorized Signatory Name in block letters: ------------------------- Full address with seal: -------------------------- Please Note: 1. This form should be duly filled and signed with official seal of the Bidder. Page 3 “Selection of Bus Operators on Operate and Maintain Basis” Contents 1 DISCLAIMER ........................................................................................................................................... 9 2 BRIEF OVERVIEW OF CLIENT & BUS OPERATIONS ................................................................................ 9 2.1 Introduction ................................................................................................................................... 9 2.2 Regulation and Control Mechanism ............................................................................................ 10 2.3 Vehicle, Services, Operation and Maintenance .......................................................................... 10 2.4 Bus Stops ..................................................................................................................................... 10 2.5 ITS and Passenger Information System ....................................................................................... 11 2.6 Route and Cluster Details ............................................................................................................ 11 3 DEFINITIONS AND ABBREVIATIONS ..................................................................................................... 12 4 INSTRUCTION TO BIDDERS (ITB) .......................................................................................................... 16 4.1 Introduction ................................................................................................................................. 16 4.2 Cost of Bidding ............................................................................................................................ 17 4.3 Content of Bidding Document ..................................................................................................... 17 4.4 Cost of RFP Document ................................................................................................................. 17 4.5 Clarification to RFP Documents ................................................................................................... 17 4.6 Amendment of Bidding Documents ............................................................................................ 18 4.7 Pre- Bid Meeting .......................................................................................................................... 18 4.8 Documents constituting Bid ........................................................................................................ 18 4.8.1 Technical Bid and Eligibility Criteria .................................................................................... 18 4.8.2 Financial Bid ......................................................................................................................... 19 4.9 Preparation of Bids .....................................................................................................................