NOTICE OF THE CITY LIFESTYLE COMMITTEE Date: Wednesday, 19 May, 2021 Time: 9:00 am Location: Logan Meeting Room Level 3, Logan City Council Administration Centre Councillor Koranski (Chairperson) Councillor Hall (Deputy Chairperson) Councillor Bradley Councillor Lane Councillor Russell Councillor Raven Committee Members: Councillor Frazer Councillor Heremaia Councillor Bannan Councillor Stemp Councillor Willcocks Councillor Murphy His Worship the Mayor, Councillor Power Pages 1. Acknowledgement of Country 2. Welcome 3. Leave of Absence 4. Sport, Leisure & Facilities 4.1. Local Infrastructure Program (LIP) - Special Consideration Projects via Sport Leisure 4 and Facilities Branch 4.2. Logan Metro Sports Park Management Options 8 4.3. Covering Report - Basketball Queensland Proposal 88 4.4. Covering Report - Further Update on Nerida Street Community Centre and 90 Pensioner Units 5. Confidential Documentation This section includes any supporting confidential documentation relating to specified Committee reports. 5.1. Confidential Report - Basketball Queensland Proposal 5.2. Confidential Report - Further Update on Nerida Street Community Centre and Pensioner Units Page 2 of 97 Logan City Council Committee Business Papers - Use of Information by Councillors Please retain the attached Business Paper as it will be considered in conjunction with the recommendations of the relevant Committee meeting by Council. Councillors are reminded that if a person is convicted of an offence against the following section 171 of the Local Government Act 2009 (Use of information by councillors), that penalties apply. 171 Use of information by councillors (1) A person who is, or has been, a councillor must not use information that was acquired as a councillor to— (a) gain, directly or indirectly, a financial advantage for the person or someone else; or (b) cause detriment to the local government. Maximum penalty—100 penalty units or 2 years imprisonment. (2) Subsection (1) does not apply to information that is lawfully available to the public. (3) A councillor must not release information that the councillor knows, or should reasonably know, is information that is confidential to the local government. Note— A contravention of subsection (3) is misconduct that is dealt with by the tribunal. Page 3 of 6797 CITY LIFESTYLE 19 MAY 2021 4.1 LOCAL INFRASTRUCTURE PROGRAM (LIP) – SPECIAL CONSIDERATION PROJECTS VIA SPORT LEISURE AND FACILITIES BRANCH REPORT OF: Sport, Leisure & Facilities Manager REPORT OVERVIEW EXECUTIVE SUMMARY To seek endorsement of expenditure under the Local Infrastructure Program (LIP) for 2020/2021. Criteria: Direction - It requires Council to make a decision of a strategic nature; or Council has specifically requested it CORPORATE PLAN PRIORITY Quality Lifestyles RECOMMENDATIONS IT IS RECOMMENDED: 1. That the Special Consideration Local Infrastructure Program for Division 3: 36 Fawkner Street, Logan Central Respite Centre - Playground Improvements, as identified in the report of the Sport, Leisure and Facilities Branch Manager dated 19 May 2021, be approved. 2. That the Sport, Leisure and Facilities Branch Manager be requested to process all Special Consideration payments to the approved organisation, as identified in the report of the Sport, Leisure and Facilities Branch Manager dated 19 May 2021. REPORT DETAILS INTERESTED PARTIES The interested parties are summarised in the table below: Table 1: Interested Parties in LIP Special Considerations Stakeholder Level of Engagement/Interest Logan Central Respite Centre Association Inc. Special Consideration LIP Funding Recipients Councillor Mindy Russell Divisional Councillor Councillor Teresa Lane Divisional Councillor Councillor John Raven Divisional Councillor PURPOSE OF REPORT/BACKGROUND As an initiative of the 2020/2021 Annual Budget adopted by Council on 21 July 2020, Council resolved to establish the Local Infrastructure Program (LIP). Funds have been allocated, via the Budget, to each Division of Council for local infrastructure works. The process to manage the allocation of LIP funds was adopted by Council at its meeting on 26 August 2020. As part of the 2020/2021 Annual Budget, Council approved $970,000 per division to the Local Infrastructure Program (LIP). Report Page 1 of 4 Page 4 of 97 CITY LIFESTYLE 19 MAY 2021 Local Infrastructure Program Purpose The purpose of the program is to provide Council with the ability to respond to and implement divisional based infrastructure programs that address the specific local needs of each division. These projects are generally not currently listed as approved projects on the Council capital works program. The projects within the Local Infrastructure Program will be delivered by the relevant Branch Manager within their area of responsibility. Local Infrastructure Program Guidelines The Local Infrastructure Program Guidelines (Version 2), dated 12 October 2020, was finalised following the Councillor Briefing Session of 7 October 2020 by the Road & Water Infrastructure and Community Services Directorates. In addition to the general guidelines, provisions are provided: Special Consideration: whereby, any project proposals that do not comply with the Local Infrastructure Program Guidelines must be submitted to Council for Special Consideration. DISCUSSION In accordance with the LIP guidelines, this project received funding from multiple Councillors with a total of $30,000.00. These funds were allocated to the Sport, Leisure and Facilities Branch. The table below identifies the allocations: Table 1: Funding allocations Councillor Division Amount ($) Councillor Teresa Lane 2 $ 10,000.00 Councillor Mindy Russell 3 $ 10,000.00 Councillor Jon Raven 5 $ 10,000.00 Report Page 2 of 4 Page 5 of 97 CITY LIFESTYLE 19 MAY 2021 The table below presents relevant information for consideration of this project for Special Consideration: Table 2: Special Considerations 36 Fawkner Street, Logan Central Respite Centre – Playground Improvements Description In November 2020 LIP funding was received for improvements to 36 Fawkner Street, Logan Central Respite Centre. The funding was based on a quote sourced by the lessee. The proposed works involve replacing a section of lawn with artificial turf. The funds are currently sitting with Sport, Leisure and Facilities Branch. LIP funding 2020/2021 – total of $30,000.00 Division 3 Organisation Logan Central Respite Centre Association Inc. Location 36 Fawkner Street, Slacks Creek Ownership Logan City Council (trustee) Special Consideration The Councillors would like this project to be delivered by the lessee. Key Considerations This facility is subject to an agreement with the State Government whereby Council must advise if there are any changes to the facility. As this proposal does not do that no advice is required. The lessee is to ensure that all work is carried out to their satisfaction and meets their requirements. The lessee is to ensure all WH&S requirements are met. The lessee is to ensure that the works do not cause damage to the facility. The lessee is to undertake all project management including any required approvals. This project is supported by Sport Leisure and Facilities officers and is considered a low to medium risk project. ANY PREVIOUS COUNCIL DECISIONS Council at its meeting, 26 August 2020, endorsed the following in relation to establishing the Local Infrastructure Program: 1. That the process, as detailed in the report of the Directors of Road & Water Infrastructure and Community Services dated 18 August 2020, in relation to the management of the Local Infrastructure Program, facilitating Councillor involvement in the identification and allocation of divisional funds, be approved. 2. That the Directors of Road and Water Infrastructure and Community Services be requested to develop guidelines, in consultation with Councillors, to support the Local Infrastructure Program, as detailed in Clause 1 above. FINANCIAL/RESOURCE IMPLICATIONS The transfer of the LIP funding allocations to the clubs will be managed by the Sport and Recreation Program upon completion of an application by the clubs through the SmartyGrants platform. Report Page 3 of 4 Page 6 of 97 CITY LIFESTYLE 19 MAY 2021 RISK MANAGEMENT IMPLICATIONS The table below presents the risk implications identified with this project: Table 3: Risk Implications Risk Impact - Mitigation The lessee does not use the LIP The funding requirements are clearly advised on the basis by fund as agreed upon. which the funding is being provided. The lessee will be required to complete an acquittal form through SmartyGrants to acquit all funding. The project does not provide The lessee is to ensure that the contractor addresses their the long-term benefit required. specific requirements and provides warranties to that effect. LEGAL/POLICY The allocation of any funds made directly to the clubs will be managed in consideration of Council’s Grants to Community Organisations Policy and existing and established Sport, Leisure & Facilities Branch external funding management processes, forms and procedures. COMMUNITY AND OTHER CONSULTATION The Lessee and Councillors have been consulted in relation to this project. CONCLUSION The Local Infrastructure Program has been designed to respond to and implement divisional based infrastructure programs that address the specific local needs of each division. This report outlines Special Consideration matters for the project described as 36 Fawkner Street, Logan Central Respite Centre - Playground Improvements. ATTACHMENTS