City of South St. Paul COUNCIL AGENDA Monday, August 19, 2013 7:15 p.m. (If you use the hearing assistance PA system, please remove your hearing aid so it does not cause a feedback problem.) 1. CALL TO ORDER: 2. ROLL CALL: 3. INVOCATION: 4. PLEDGE OF ALLEGIANCE: 5. PRESENTATIONS: 6. CITIZEN’S COMMENTS (Comments are limited to 3 minutes in length.) 7. AGENDA: A. Approval of Agenda Action – Motion to Approve Action – Motion to Approve as Amended 8. CONSENT AGENDA: All items listed on the Consent Agenda are items, which are considered to be routine by the City Council and will be approved by one motion. There will be no separate discussion of these items unless a Council member or citizen so requests, in which event the item will be removed from the consent agenda and considered at the end of the Consent Agenda. A. City Council Meeting Minutes of August 5, 2013 B. Accounts Payable C. Accept Letter of Resignation from Officer David Townsend D. Sewer Service Claim – Settlement Agreement – 932-4th Street North E. Request for Release of Capital Improvement Funds for Library Carpeting F. Business Licenses G. Rental Housing Licenses H. Gifts and Grants – South St. Paul Lions Club donation for replacement youth football helmets Page 2 City Council Agenda August 19, 2013 9. PUBLIC HEARINGS: 10. GENERAL BUSINESS: A. First Reading – Ordinance Amending Peddler and Solicitor’s Licensing B. Kaposia Landing and McMorrow Field 2013 Master Plans C. Resolution establishing a bond referendum vote in support of parks and Wakota Civic Arena D. 2nd Reading – Ordinance Changing Business License Renewal Date E. Approve Grant Agreement with State of Minnesota for Levee Extension Study and Pre-Design F. South St. Paul Community Garden IUP – Verderosa Ave. (by the boat launch) G. Sanimax PUD Amendment – SaniGreen Bioenergy – xxx Verderosa Ave. H. Kaposia Education Center CUP/Variance – proposed addn./site plan – 1225 1st Ave. S. I. Lincoln Center CUP Amendment – proposed addition/site plan – 357 9th Ave. N. J. South St. Paul High School PAC CUP Amendment – addition – 700 2nd St. N. K. Pomp’s Tire CUP/Site Plan – 575 Hardman Ave. S. L. Auto Show (Mad Further) at South St. Paul Fleming Field Airport – 1725 Henry Ave. M. 2nd Reading - Architectural Standards Amendment for salt/sand storage structures N. City Salt/Sand Storage Structure IUP – 400 Richmond Ave. E. O. 1st Reading – Rename R-2 District Amendment P. 1st Reading – ACM panels / Architectural Standards amendment 11. MAYOR AND COUNCIL COMMUNICATIONS: 12. ADJOURNMENT: Respectfully Submitted, Stephen P. King, City Administrator This meeting is being taped by Town Square Television (NDC4). Replays can be viewed on Government Channel 19. Replay Times – Friday following Meeting at 1:00 p.m. & 7:00 p.m. 651-451-7834 SOUTH ST. PAUL CITY COUNCIL MINUTES OF AUGUST 5, 2013 The regular meeting of the City Council was called to order by the Mayor Beth Baumann at 7:15 P.M . on Monday, August 5 , 2013. ROLLCALL: Present, Mayor Beth Baumann Councilmembers Hansen, Lehmann, Niederkorn, Podgorski, Rothecker, Seaberg Absent, None Also Present, Assistant to the City Administrator, Shelly Anderson City Attorney, Tim Kuntz City Clerk, Christy Wilcox City Engineer, John Sachi Assistant to City Engineer, Jenna Fabish 5) Presentations Jodelle lsta and Billie Conlon gave an update on the "Pill Hill Tour" and wished to thank those that were involved. It was a huge success and raised $3,000.00 to help fund the Restorative Justice activities. 6) Citizens' Comments There were no citizen comments. 7) Agenda Moved by Seaberg/Lehmann MOVED: To approve the agenda. Motion carried 6 ayesjO nays 8) ConsentAgenda Moved by Hansen/Seaberg Resolved, that the South St. Paul City Council does hereby approve the following: 1. City Council meeting minutes of July 15, 2013 2. Resolution No. 2013-133, approving accounts payable 3. Resolution No. 2013-122, concurring with the issuance of a lawful gambling exemption permit for the Church of the Holy Trinity 4. Resolution No. 2013-123, approving residential rental housing licenses 5 . Temporary On-Sale Intoxicating Liquor Licenses to Church of the Holy Trinity for October 25, 26 & 27, 2013, subject to the approval of the security plan by the Police Department City Council Minutes of August 5, 2013 1 6. Resolution No. 2013-124, concurring with the issuance of a lawful gambling exemption permit for Simley Girls Hockey Booster 7. Change Order #1 for an increase of $9,122.00 to the original contract of $578,420.70 with Bituminous Roadways, Inc. for the 2013 Mill & Overlay and Bituminous Removal & Replacement Projects resulting in a new contract amount of $587,552.70 8. Accept quote for the alley catch basin repairs in various locations from Didion Contracting in the amount of $55,436.65 9. Resolution No. 2013-125, concurring with the issuance of a Minnesota Lawful Gambling application for authorization to conduct excluded bingo for South St. Paul Jaycees 10. Resolution No. 2013-126, accepting bids and approving cleaning services agreement with Advantage Structure Valet 11. Resolution No. 2013-134, accepting Audited Financial Reports for 2012 Motion carried 6 ayesj O nays 9a) Declare Costs and Call for Hearing on Assessments - 2012-006 Alley Improvement Moved by Rothecker/ Hansen MOVED: To adopt Resolution No. 2013-127, declaring cots to be assessed and calling for public hearing for Project 2012-006 - All ey Improvements. Motion carried 6 ayes/ 0 nays 9b) Declare Costs and Call for Hearing on Assessments - 2013-005 & 007 Moved by Rothecker/ Hansen MOVED: To adopt Resolution No. 2013-128, declaring costs to be assessed and calling for public hearing for Project 2013-005 - Mill & Overlay and Project 2013-007 - Bituminous Removal and Replacement. Motion carried 6 ayes/ 0 nays 9c) Declare Costs and Call for Hearing on Assessments - Project 2011-001 Moved by Rothecker/ Hansen MOVED: To adopt Resolution No. 2013-129, declaring costs to be assessed and calling for public hearing for 2011-00lA - Richmond StreetjHardman Avenue Street reconstruction. Motion carried 6 ayes/ 0 nays City Council Minutes of August 5, 2013 2 10a) 2nd Reading Ordinance- Size of Address Numbers Moved by Lehmann/Hansen MOVED: That Ordinance No. 1270, amending Chapter 106, Article 1 of the South St. Paul City Code of 2007 relating to numbering of houses and buildings is hereby passed and its publication authorized. Motion carried 6 ayes/0 nays ** Councilmember Niederkorn took his chair at 7:32 p.m. 10b) Revised Time-of-sale and Rental Guidelines Moved by PodgorskijRothecker MOVED: To approve the revised Time-of-Sale Housing Evaluator's Ethic and Standards and the revised Rental Housing Guidelines dated August 5, 2013. Motion carried 7 ayes/0 nays 10c) Ordinance Changing Business Renewal Term Councilmember Rothecker introduced the following proposed ordinance for its first reading: AN ORDINANCE AMENDING CHAPTER 18, ARTICLE 11 OF THE SOUTH ST. PAUL CITY CODE OF 2007 RELATED TO LICENSING TERMS 10d) Authorize Hiring of Police Clerk Moved by Lehmann/ Seaberg MOVED: To authorize the hiring of Catherine Jackson as a part-time Police Clerk in the Police Department. Motion carried 7 ayes/0 nays 10e) Southview Boulevard Sidewalk Project- Supplemental Agreements Moved by PodgorskijNiederkorn MOVED: To approve Supplemental Agreement #1 for an increase of $9,054.18 to the revised contract of $463,089.53 with Arnt Construction for 2010-013 Southview Boulevard Sidewalk Project resulting in a new contract amount of $472,143.71. Motion carried 7 ayes;o nays City Council Minutes of August 5, 2013 3 Moved by PodgorskijNiederkorn MOVED: To approve Supplemental Agreement #2 for an increase of $20,321.52 to the revised contract of $472,143.71 with Arnt Construction for 2010-013, Southview Boulevard Sidewalk Project resulting in a new contract amount of $492,465.23. Motion carried 7 ayes;o nays Moved by Podgorski/Niederkorn MOVED: To approve Supplemental Agreement #3 to the revised contract of $492,465.23 with Arnt Construction for 2010-013, Southview Boulevard Sidewalk Project. Motion carried 7 ayes/0 nays 10f) Floodwaii/Levee Extension Proposals Moved by Hansenjlehmann MOVED: To adopt Resolution No. 2013-130, approving an engineering services agreement between the City and Barr Engineering for Flood Control System Study. Motion carried 7 ayes;o nays 10g) Wakota Civic Arena Renovation Design and Capital Projects Moved by HansenjPodgorski MOVED: To adopt Resolution No. 2013-132, approving the architectural design and ca pital projects for the renovation of Wakota Civic Arena. Motion carried 6 ayes/1 nay (Niederkorn) 10h) Approving Grant Agreement for Airport Maintenance and Operations Moved by Lehmann/ Rothecker MOVED: To adopt Resolution No. 2013-131, approving Minnesota Department of Transportation Grant Agreement for airport maintenance and operation. Motion carried 7 ayes/0 nays City Council Minutes of August 5, 2013 4 10i) Approve 2013 Salarv Adjustment for City Administrator Moved by Hansenjlehmann MOVED: To approve the 2013 COLA adjustment and salary range adjustment for City Administrator Stephen P. King effective January 1, 2013. Motion carried 6 ayes/ 1 nay (Podgorski) 11) Adjournment Moved by Podgorski/Seaberg MOVED: That the meeting of the City Council adjourn at 8:52 p.m. Motion carried 7 ayesjO nays Approved: City Clerk City Council Minutes of August 5, 2013 5 City Council Agenda Report Date: August 19, 2013 Department: Finane~.. -? Administrator: ... Y ~<( Agenda Item: Accounts Payable Action to be considered: Motion to adopt Resolution No. 2013-148, approving accounts payable. Overview: The City Council approves all payments of claims. Approval of audited claims is required before issuance of payment. Source of Funds: NIA City of South St. Paul Dakota County, Minnesota Resolution No. 2013-148 WHEREAS, the City Council is required to approve payment of claims; NOW, THEREFORE, BE IT RESOLVED that the audited claims listed in the check register attachment are hereby approved for payment: Check and wires: 111623-111771 $ 629,303.39 2013147-2013161 $ 71,290.24 Total $ 700,593.63 Adopted this 19th day of August, 2013.