Parish Co-ordination Team Assistant Application Pack January 2020 Thank you for your interest in the role of Parish Co-ordination Team Assistant for the Diocese of Guildford. Please find enclosed the following information: • Page 3 Introduction from the Deputy Diocesan Secretary • Page 5 Parish Co-ordination Team Assistant job description • Page 8 Person specification • Page 10 An overview of The Diocese of Guildford • Page 18 Outline of key terms and how to apply • Page 19 Job application form Dear Applicant Thank you for your interest in the role of Parish Co-ordination Team Assistant in the Diocese of Guildford. I’m pleased that you’re considering joining our team and I hope that the information in this pack will help you to understand both the role and the context of opportunity and change. This is an exciting time in the diocese, with the launch of the vision of a Transforming Church, Transforming Lives in 2016 leading to significant new missional energy in many of our churches, chaplaincies and schools. It has been especially encouraging to witness the development of several new worshipping communities since the launch, including some major projects in areas of new housing. Over the past two years we have brought together our diocesan teams into fresh, open plan offices on the University of Surrey Research Park, and more recently we have embarked on a major review of the services we offer, seeking to ensure that the diocesan strategy is well embedded, that our resources are efficiently managed, and that Church House Guildford is genuinely providing servant leadership in support of focused activity in our parishes. One outcome the strategic review at Church House Guildford is the development of a new way of supporting parishes in their identification of local needs, the resulting alignment of their parish strategy with those needs, and supporting them in the fulfilment of their plans. At the heart of our new approach is a fresh process: the Parish Needs Process. As part of this, a Mission Enabler will guide every church through a process of discernment towards a new/renewed vision and Church Development Plan, in preparation for the Archdeacon’s biennial visitation. We believe this will release faith, energy, hope and resources for church renewal, health and growth. The Parish Coordination Team is key to supporting the team of Mission Enablers, the Archdeacons and the parish teams through this process, and then in the implementation of their plans. As a member of the Parish Co-ordination Team, you will be instrumental in supporting the delivery of services and processes to fulfil these strategic goals, and enabling our parishes to engage most effectively with the Parish Needs Process and the delivery of their resulting plans. We are looking for a well organised and empathetic individual who works well with others in their team, the wider departments of Church House Guildford and parish teams across the diocese. Importantly we want a colleague who shares the missional passion and heart to reach and serve communities in this area. If you would like to have an informal discussion about this role, please do not hesitate to contact me, Chris Ellis, on 01483 790303 or email [email protected] 3 I look forward to receiving your application form and a supporting statement (no more than two sides of A4) highlighting your reasons for applying, what you can bring to the role and how you meet its requirements. You should also provide details of three referees, one of whom should be your current employer. The closing date for receipt of applications is Monday 17 February 2020 at midday. Chris Ellis Deputy Diocesan Secretary 4 Parish Co-ordination Team Assistant: Job Description Job Purpose • To support the work of the Parish Coordination Team: in coordinating support for parishes and deaneries in the embedding of Transforming Church, Transforming Lives. • To deliver the PCT service to agreed quality and timescales under the direction of the PCT Lead • To support the scheduling and operation of the parish needs-based process; • To signpost enquiries to services and resources; • To allocate engagements to Mission Enablers; • To track and report on the provision of CHG services. Accountable to • Parish Coordination Team Lead Key relationships Internal-facing: To work collaboratively with: • Archdeacons’ office • Mission Enablers • Diocesan Director of Mission • Bishop’s Leadership Team • Deputy Diocesan Secretary & Parish Support Officer • All Mission, Operations and Education Team members Parish-facing: • Incumbents and church leadership teams across the Diocese of Guildford • Area Deans • Parish teams and their staff and officers External: • Church House Westminster teams and advisors • Peer group roles in other dioceses • Other organisations with best practice resources Responsibilities: As a member of the Parish Coordination Team under the direction of the PCT Lead: Proactive Support of Parishes Parish needs-based process • To assist in the management of the calendar for the needs-based process. This includes: o Maintaining a schedule of the lifecycle of the needs-based process across all our parishes and deaneries over a 2-year cycle o Knowing where each parish is in the ‘lifecycle of the CDP’, to deliver tailored support 5 o Liaising with parishes, Bishops’ PAs, Archdeacons’ PAs, Area Deans, the Director of Mission and the Mission Enabler Team to ensure diaries are booked well in advance of the process and when emergencies or illness may require last minute changes to diaries • To support the holding of up to date statistics, reports and other information on behalf of Church House for all churches, schools and chaplaincies to support these processes. This includes: o Issuing, receiving and recording the Archdeacon’s Articles of Enquiry in liaison with the Archdeacon’s PAs o Overseeing the fulfilment by parishes of the annual statistics for mission and parish finance returns to the national church o Maintaining secure and structured files of the information received from parishes o Maintaining a close working relationship with the Research & Statistics Department at Church House Westminster, liaising with them to submit applicable data and to receive the resulting analysed information and parish dashboards o Collating and analysing a range of mission and stewardship statistics, producing summary and graphical reports with appropriate commentary and conclusions drawn from the data • To assist with organising and coordinating the administration for PCC and congregational surveys for Mission Enablers. This includes: o Organising TCS surveys for churches that are preparing for vision days, by ▪ Creating the necessary online survey forms and distributing applicable links ▪ Manually inputting any paper responses received ▪ Analysing and reporting results • Following Archdeacon’s Visitations or Deanery Action Meetings, mobilise support for the implementation of CDPs, including: o Ensuring all recommendations are actioned o Communicating with churches about actions o Maintaining a log of actions and communications o Analysing, monitoring and reporting on progress and completion • In line with reporting from the Archdeacon’s Visitation and Deanery Meeting, to assign Mission Enablers and other CHG staff to provide consultancy based services to parishes, so as best to support them with the delivery of their identified needs, tracking the delivery and completion of task.. • To gather feedback from Mission Enablers on parish CDP planning and reflect this in the 2-year planning schedule for visitations • To maintain a close relationship with Mission Enablers to ensure any changes to CDPs and needs are understood and recorded • To contribute to an annual review of mission enabling activities for the prior year. This includes a summary of the status of CDPs, key identified needs, how they are being addressed and highlighting key areas for future focus and development. • To coordinate feedback from parishes on the impact of the Church House Guildford support. Reactive Support of Parishes • To ensure the PCT provides an effective and responsive single point of contact for all enquiries from parishes in a timely manner, • To signpost enquirers to the appropriate person/service at Church House Guildford, on line resource or or 3rd party service. o To ensure effective operation of an information management system/process to ensure that all enquiries are logged and responded to promptly and efficiently 6 o transferred to the appropriate person in CHG or a Mission Enabler where these cannot be answered immediately o Monitored regularly to ensure that the query has been dealt with • For more complex queries, to check that the request is consistent with the priorities identified in the respective Parish Church Development Plan and where this is not the case to liaise with the Parish Co- ordination Team Manager. General • To support the production and provision of comprehensive reporting three times a year to the Bishop’s Leadership Team (BLT) on the utilisation against the types of activity in the service catalogue and the completion of activities arising from the parish needs-based process and reactive enquiries • To support the maintenance of the “One Service List” for Church House ensuring that utilisation of services is tracked and BLT are supported to determine any changes to services required. • On an ongoing basis, work with the Mission Enablers and other service providers in Church House to maintain awareness of excellent and up-to-date resources developed by the national church, other dioceses and other organisations for signposting to parishes by the PCT. • To provide administrative support to the Mission Enabler (Stewardship) for the delivery of the Parish Giving Scheme in the Diocese of Guildford. • To support the Mission Enabler (Stewardship) with the provision of parish based stewardship and funding information, supported by research and proactive identification of external funding opportunities and assisting in the provision of related training where applicable • To support the Mission Enabler (Stewardship) with the development of stewardship resources. • To support digital giving and the parish giving scheme activities.