Document Interoperability Open Document Format and Office Open XML Dr. Klaus-Peter Eckert · Jan Henrik Ziesing · Ucheoma Ishionwu FOKU Sbasic Document Interoperability Open Document Format and Office Open XML - White Paper - August 2009 Authors Dr. Klaus-Peter Eckert Jan Ziesing Ucheoma Ishionwu Editor Fraunhofer-Institute for Open Communication Systems FOKUS Publisher Fraunhofer Verlag ii Imprint Imprint Editor Fraunhofer-Institute for Open Communication Systems FOKUS Kaiserin-Augusta-Allee 31 10589 Berlin, Germany Authors Dr. Klaus-Peter Eckert [ [email protected] ] Jan Ziesing [ [email protected] ] Ucheoma Ishionwu [ [email protected] ] Competence Center Electronic Government and Applications Telephone +49 (0)30 3463-7115 eMail [email protected] www.fokus.fraunhofer.de/egov-lab Printing and Bindery Mediendienstleistungen des Fraunhofer-Informationszentrum Raum und Bau IRB, Stuttgart ISBN 978-3-8396-0047-4 Printed on acid-free and chlorine-free bleached paper. All rights reserved; no part of this publication may be translated, reproduced, stored in a retrieval system, or transmitted in any form or by any means, electronic, mechanical, photocopying, recording or otherwise, without the written permission of the publisher. Many of the designations used by manufacturers and sellers to distinguish their products are claimed as trademarks. The quotation of those designations in whatever way does not imply the conclusion that the use of those designations is legal without the consent of the owner of the trademark. FRAUNHOFER VERLAG, 2009, Fraunhofer Information-Centre for Regional Planning and Building Construction IRB P.O. Box 80 04 69, D-70504 Stuttgart Nobelstrasse 12, D-70569 Stuttgart Fon +49 (0) 7 11/9 70-25 00 Fax +49 (0) 7 11/9 70-25 08 E-Mail [email protected] URL http://verlag.fraunhofer.de © by Fraunhofer FOKUS, 2009 All Rights reserved Acknowledgements The authors especially wish to thank the experts on document formats and applications Dirk Vollmar & Wolfgang Keber from DIaLOGIKa as well as Mario Wendt from Microsoft, Mohamed Zergaoui from Innovimax and Florian Reuter from Novell. They helped to develop important basics and ideas and supplied valuable comments on prior versions of this White Paper. Special thanks are also due to the DIN and ISO which picked up on some of the ideas prior to this White Paper and are currently developing them further as part of the standardization process. ii Contents iii Contents Contents .............................................................................................................................iii 1 Introduction ............................................................................................................ 1 2 XML based Document File Formats .......................................................................... 3 2.1 eXtensible Markup Language ............................................................................. 3 2.2 Office Open XML ................................................................................................. 4 2.3 Open Document Format ..................................................................................... 6 3 Basic Principles ........................................................................................................ 9 3.1 Structure of the White Paper ............................................................................. 9 3.1.1 Use case template .......................................................................................................... 9 3.1.2 Use case scenario ......................................................................................................... 10 3.2 Approach ........................................................................................................... 11 4 Use Cases ............................................................................................................... 13 4.1 Word Processing Documents ........................................................................... 13 4.1.1 Empty document .......................................................................................................... 13 4.1.2 Simple text formatting .................................................................................................. 14 4.1.3 Documents of public authorities .................................................................................. 16 4.1.4 Tables and field functions ............................................................................................. 18 4.1.5 Itemization and numeration ......................................................................................... 20 4.1.6 Index and table of contents .......................................................................................... 22 4.1.7 Metadata and settings .................................................................................................. 23 4.1.8 Change tracking and collaboration functions ............................................................... 25 4.1.9 Forms ............................................................................................................................ 28 4.1.10 Vector graphics ........................................................................................................... 30 4.1.11 Generic fields .............................................................................................................. 31 4.1.12 Font metrics and C-fonts ............................................................................................ 32 4.1.13 Equations .................................................................................................................... 34 4.2 Spreadsheets .................................................................................................... 35 4.2.1 Listing and structural features ...................................................................................... 35 4.2.2 Formulas and calculation .............................................................................................. 37 4.2.3 Embedded spreadsheet documents ............................................................................. 39 4.2.4 Simple text formatting and embedded documents ..................................................... 41 4.3 Presentation ..................................................................................................... 43 4.3.1 Simple text formatting .................................................................................................. 43 4.3.2 Itemization and numeration ......................................................................................... 44 4.3.3 Positioning and layout .................................................................................................. 46 4.3.4 Slide blending and effects ............................................................................................ 47 4.3.5 Animations .................................................................................................................... 49 4.3.6 Diagrams ....................................................................................................................... 51 iii iv Contents 4.3.7 Multimedia content ...................................................................................................... 52 4.3.8 Master layout ............................................................................................................... 54 5 Functionalities and Translatability ......................................................................... 57 5.1 Introduction ...................................................................................................... 57 5.2 Word Processing Documents ........................................................................... 57 5.2.1 Text formatting ............................................................................................................. 57 5.2.2 Paragraph formatting ................................................................................................... 60 5.2.3 Header and footer ........................................................................................................ 65 5.2.4 Tables ............................................................................................................................ 65 5.2.5 Itemization and numeration ......................................................................................... 67 5.2.6 Indices ........................................................................................................................... 69 5.2.7 Change tracking and annotations ................................................................................. 70 5.3 Spreadsheets .................................................................................................... 71 5.3.1 Introduction .................................................................................................................. 71 5.3.2 Formatting .................................................................................................................... 72 5.3.3 Calculation .................................................................................................................... 73 5.3.4 Additional properties .................................................................................................... 74 5.4 Presentations ...................................................................................................