NEW MEXICO LOTTERY AUTHORITY FINANCIAL STATEMENTS JUNE 30, 2020 and 2019 CLAconnect.com WEALTH ADVISORY OUTSOURCING AUDIT, TAX, AND CONSULTING New Mexico Lottery Authority OFFICIAL ROSTER June 30, 2020 BOARD OF DIRECTORS Reta Jones, CPA Chair Salvatore Baragiola Vice Chair Dr. Paul Guerin Secretary/Treasurer David Keylon Member Leo M. Romero, Esq. Member Nina Thayer Member Othiamba Umi, Esq. Member (Dr. Dan Salzwedel; Amy Bailey, Esq.; Mark Koson; and Aubrey McGowen served until the appointment of the new board members in November 2019). OFFICIALS OF THE NEW MEXICO LOTTERY AUTHORITY David M. Barden, Esq. Chief Executive Officer Carolyn Cabell Chief Operating Officer Sylvia A. Jaramillo, CPA Director of Administration J. Vince Torrez Executive Vice President for Security Wendy Ahlm Director of Advertising and Marketing Karla Wilkinson Director of Gaming Products Evelyn McKnight Director of Human Resources Pam Poteat Director of Sales i ORGANIZATIONAL DIVISIONS OF THE NEW MEXICO LOTTERY AUTHORITY The Lottery was established in 1995 as a public body, politic and corporate, separate and apart from the State of New Mexico. As per the New Mexico Lottery Act, Chapter 6, Article 24 NMSA 1978, the New Mexico Lottery Authority (the Lottery) is governed by a seven‐member Board of Directors (Board or Directors), who provide the Lottery with the private‐sector perspective of a large marketing and sales enterprise to maximize revenues for the Lottery Tuition Fund. The Directors are residents of New Mexico appointed by the Governor with the advice and consent of the Senate. The Directors are prominent persons in their businesses or professions and geographically represent the State of New Mexico. No more than four Directors are from any one political party. The Directors receive no compensation for their services, but are reimbursed for approved expenses incurred in the conduct of the Lottery’s business. Each Director is subject to a background check and investigation to determine his/her fitness for the office. At least one Director has five years of experience as a law enforcement officer, one Director is an attorney admitted to practice in New Mexico, and one Director is a Certified Public Accountant certified in New Mexico. The Directors are appointed for a five‐year term, but can be reappointed by the Governor. The Board selects a Chair, a Vice‐Chair, and a Secretary/Treasurer each fiscal year. The Chair also appoints a Chair and two Directors for each of the two standing committees of the Board; the Finance/Audit Committee and the Security/Operations Committee. The Directors appoint the Chief Executive Officer (CEO) and prescribe his qualifications, duties and salary, and with the recommendation and assistance of the CEO, employ an Executive Vice President for Security and an Internal Auditor. The Directors meet at least once each quarter, and more often as needed. At their meetings, the Directors: adopt, amend, or repeal rules, policies and procedures necessary for the operation of the Lottery; approve, disapprove, amend, or modify the original budget for the succeeding fiscal year and any revised budget during a fiscal year; review and discuss current financial information and the Lottery’s performance to the approved budget for the fiscal year; approve or disapprove all procurements over seventy‐five thousand dollars and the resulting award of contracts; approve the financial audit contract after (or pending) Office of the State Auditor (State Auditor) approval, hold audit entrance and exit conferences with the independent public accountants (IPA) at an executive session of the Board or in the Finance/Audit Committee, and at an open meeting accept the fiscal year audit following release by the State Auditor and presentation by the IPA; listen to and discuss Lottery updates on sales, games, issues, etc.; review, discuss, and accept internal audit reports; and ii ORGANIZATIONAL DIVISIONS OF THE NEW MEXICO LOTTERY AUTHORITY ‐ CONTINUED discuss, and when necessary, approve or disapprove other matters that should properly come before the Directors in their fiduciary duty for the efficient and effective operation, profitability, integrity, and security of the Lottery. The Executive Division, under the direction of the Chief Executive Officer, provides leadership for all activities of the Lottery to carry out its objectives and overall statutory mission to maximize net revenues for the Lottery’s beneficiaries. The division establishes and directs the organization’s day‐to‐day operating strategy and plan. In addition, the division performs as a liaison among the Board, the Governor, the Legislature, governmental entities, external providers of goods and services, retailers, the public, and Lottery divisions and employees. Within the Executive Division, the Chief Operating Officer serves as the organization’s chief of staff and directly oversees the activities of all the divisions and departments of the Lottery, except for the Human Resources and the Internal Audit departments. The Executive Division is also designated as the Lottery’s Central Purchasing Office. In addition, within the Executive Division, the Director of Human Resources oversees the development and implementation of human resources policies, programs and services, including recruitment, selection, retention, legal compliance, employee benefits, employee insurance reconciliation, employee relations, employment practices and procedures, employee communications, and employee events. The Administration Division, under the direction of the Director of Administration, performs all the activities associated with the financial and accounting functions of the Lottery, including the general ledger; cash management; retailer accounts receivable and debt collection; capital asset accounting; game accounting; payroll and benefit preparation, accounting, payment, and review; and tax reporting and payment. In addition, the division provides financial reporting, disclosure, and compliance with generally accepted accounting practices and budget compilation, including the quarterly and annual financial reporting of revenues, expenses, and net revenues to the State of New Mexico; the financial audit and related compilation of financial statements, related notes, and the Management’s Discussion and Analysis (MDA) for the fiscal year; the statutorily required annual proposed operating budget for the Lottery for the succeeding fiscal year and the final (revised) proposed budget by division/department for Board of Directors’ approval. Furthermore, the division is responsible for accounts payable and for claims center payment of prizes and sales of tickets. The Advertising and Marketing Division, under the direction of the Director of Advertising and Marketing, is responsible for implementing, managing, and administering the activities associated with marketing the Lottery and its products, including advertising, drawings, promotions, and special events. This entails creating and producing multi‐media advertising campaigns, in‐store point of sale materials, and player and retailer publications, as well as negotiating and overseeing the Lottery’s participation in many statewide promotions and special events. In addition, within the Advertising and Marketing Division is communications, which is iii ORGANIZATIONAL DIVISIONS OF THE NEW MEXICO LOTTERY AUTHORITY ‐ CONTINUED responsible for all aspects of corporate communications, including creating news releases and responding to requests for information by the public and the media. The Gaming Products Division, under the direction of the Director of Gaming Products, manages and monitors the instant and on‐line products, including such areas as game launches, game endings, and performance analysis using several key performance measures. In addition, instant ticket printing and on‐line services contracts are managed by the Director of Gaming Products. The Sales Division, under the direction of the Director of Sales, is responsible for developing and implementing all sales activities and programs for the Lottery, including customer relationship management, ticket sales, inventory management, point of sales material distribution, retailer recruitment, arranging for retailer installations, promotional and event participation and preparation, as well as maximizing sales initiatives. The Security Division, under the direction of the Executive Vice President for Security, statutorily as a law enforcement agency is responsible for administering, enforcing and ensuring compliance with the security provisions of the New Mexico Lottery Act. The division conducts backgrounds of all prospective employees, Lottery retailers, Lottery vendors, and Lottery contractors. It also supervises larger prize claims verifications and conducts/oversees second‐chance drawings when the prize amount is more than $5,000. In general, the division functions as liaison among the Attorney General’s Office, District Attorney Offices, and law enforcement agencies. It is also responsible for building and employee security and safety. The warehouse component of the Security Division is responsible for the packing and shipment of the Lottery’s instant Scratcher tickets and for the storage and shipping of Lottery premium and point of sale items. The division is also responsible for the management of building and grounds maintenance and for vehicle fleet operations and maintenance. The Information Technology Department, under the direction of the Information Technology Administrator, oversees