Society for Applied Microwave Electronics Engineering & Record Number PUR/03 Research (SAMEER ), Kolkata Centre Issue No./Date: 01 / (R & D Laboratory of Ministry of Electronics & Information Technology, Govt. Of India) 01.04.2015 TENDER Rev. No./Date: 00/Nil Page 1 of 1 NOTICE INVITING TENDER NAME OF SERVICE : HIRING OF 12 / 13 SEATER BUS FOR OFFICE STAFF (2 NOS) Sealed Quotations are invited from the reliable, reputed transport companies as per below requirements. Kindly go through the same and submit competitive price subject to the terms and conditions set out in tender . Description Providing & operating of 13/14 SEATER BUS (NON AC) bus well maintained for office staff to be covered the following route Route 1 - : Baruipur –Garia-Ruby-Salt Lake Sec-V-Salt Lake Sec-III Route 2 : Sodepur-Dunlop-Sinthi (Baranagar) – Nagerbazar- Lake Town--Salt Lake Sec-V--Salt Lake Sec- III ) Morning - pickup from source(BARUIPUR/SODEPUR) on 7.30 AM - drop off at SAMEER KOLKATA CENTRE Evening- Pickup from SAMEER KOLKATA CENTRE on 5.35 PM – drop off at destination (BARUIPUR/SODEPUR) No of Bus : 2 Nos EMD : Rs. 20, 000 /- Tender Ref No. : SMR(K)/BUS/HIRE/20 Date of tender issue : 29th June, 2020 Date of start for submission of tender : 6th July, 2020 Last date for submission of Tender : 8th July, 2020 IMPORTANT: The bidders are directed to remain in touch with our website for amendments/ updataion etc. They are especially directed to view our website 3 days before the due date of tender beyond which no amendments shall be made. In case of amendment, the amended tender document shall be treated as final and previous document shall stand superseded. Plot-L2, Block-GP, Sec-V, Salt Lake Electronics Complex, Kolkata- 700091, INDIA Ph : 091-33-2357-4875 / 2357-4894 Fax : 091-33-2357-4950, E-mail : [email protected] TECHNICAL BID Technical Bid (TOTAL 6 PAGES) (PART ‘A’ & PART ‘B’) Tender Ref No. : SMR(K)/BUS/HIRE/20 dated 29th June, 2020 PART A: TECHNICAL DETAILS (QUALIFYING REQUIREMENTS) (2 PAGES ONLY) The bidders are required to provide information about the following and enclose copies of appropriate documents. Sl. No. Description Essential/Desirable Details (To be filled in by the contractor) Srl No. Description Essential Details to be filled /desirable up by the contractor 1 Providing & operating of 13 / 14 SEATER Essential mini bus (Model ) along with Driver 2 Valid labour license as per Labour Act Desirable imposed by Government as applicable. 3 Copy of valid EPF / ESI Reg Desirable n. as applicable 4 Contact details (for day to day liaison): Essential a) Name of Contact person b)Address of Contact person c) Land line and Mobile numbers d) E-mail address e) Fax number 5 Copy of PAN Essential 6 Also please enclose copy of last 3 years’ Essential I.T. Return 7 EMD in the standard form enclosed for Essential Rs.20,000/- (Twenty thousand only (Either DD / NEFT) 8 Copy of Service Tax Regn.(PAN based) Essential 9 Signatures, date & seal on all pages of the Essential Technical & commercial bid Essential SAMEER KOLKATA may demand original certificates to be shown to verify the photocopies. Note: Non-Fulfillment of any/all of the above requirements can entail disqualification of the bidder. All the above conditions accepted (Sign, seal & date of Bidder) PART B – TERMS & CONDITIONS OF CONTRACT Name of Service : Providing & operating of 13/14 SEATER BUS (NON AC) bus for office staff The above bus service will be provided as per following terms and conditions which is also a part of the contract. Hence all the bidders are requested to go through in details before quoting : 1. The bidding is in two stages i.e. (i) Technical Bid & (ii) Price Bid. The 2 bids should be enclosed in separate sealed envelopes. These two envelopes shall be superscribed ‘Price Bid’ & ‘Technical Bid’ for identification and both envelopes should be sealed in a single envelope superscribing tender Ref No. with bidders phone No. Tender should be submitted at the following address : Mr. Vivek Kr. Singh, Head A&AO, SAMEER Kolkata,Plot-L2, Block-GP, Sec-V, Salt Lake Electronics Complex, Kolkata-700091. 2. Providing & operating of 13/14 Seater bus (Non-AC) well maintained for office staff to be covered the following route. However variation in route may take place, if required. Route 1 : Baruipur –Garia-Ruby-Salt Lake Sec-V, Salt Lake Sec-III (one side movement around 45 Km) Route 2 : Sodepur-Dunlop-Sinthi (Baranagar) – Nagerbazar- Lake Town--Salt Lake Sec-V--Salt Lake Sec-III (one side movement around 45 Km ) Morning : pickup from (BARUIPUR/SODEPUR) on 7.30 A.M - drop off at end point SAMEER KOLKATA CENTRE Evening- Pickup from SAMEER KOLKATA CENTRE on 5.35 PM – drop off at end destination (BARUIPUR/SODEPUR) Duty Hours : 12 Hours ( 7.30 AM. To 7.30 P.M) Total service to be rendered per day for each bus : 12 hours with 90 Km No of assured business days in a month : 22days No of bus required : 2 (To be covered Route 1 and Route -2) 3. There shall not be any Garage Kilometres and therefore the duty hours will start from the reporting point and also service will end at the reporting point. 4. The bus should not be older than 7 years and bidders should submit latest fitness certificate of vehicles issued by DMV. 5. Service provider to ensure that all maintenance works related to assigned vehicle shall be carried out in off duty hours. Service provider shall ensure that vehicle deployed shall arrive at designated location on time and with full or sufficient tank of fuel. The service provider shall ensure that the vehicles deployed by him are maintained well, cleaned thoroughly both internally and externally, boot kept clear off dust, rubbish, oil and any personal belongings of the driver. All vehicles shall be equipped with an emergency medical kit and a fire extinguisher. In the event of any break-down, servicing and repairs of vehicles, the service provider at his own cost shall make alternate arrangement by providing similar or higher class of vehicle(s) for which agreement is entered into. Failure to do so will evoke penalty or possible termination of contract. 6. Bid Evaluation : Technical bid will be evaluated by tender committee internally and Price Bids will be opened in front of the bidders who are qualified in Technical Bid. 7. Bidders are requested to comply with requirements like PF Registration, ESI Registration, Labour Licence etc.; if the appropriate authorities raise any such requirement/claim/challan, the contractor will have to fulfill all requirements for which, no financial burden shall be passed on to SAMEER KOLKATA. The full burden will have to be borne by the contractor. 8. The successful bidder will have to furnish copies of RTO Registration, showing the model, ownership, seating capacity, tax paid, road worthiness, insurance etc. on any day before placement of the bus. In case these documents are readily available, they can be furnished along with this Technical Bid. 9. Item Sl. No. 2 of PRICE BID bid shall become applicable on a monthly billing cycle only if the logged KMs during the billing cycle of one month exceeds 1980 Kms. This implies that this item Sl. No.2 will not be reckoned on a day to day basis. 10. The bidders are required to quote their rates in the price bid format enclosed herewith. (There should be no cutting or over-writing in the price bid). The rate should include cost of Fuel, Driver, Registration, Insurance, Depreciation, Repair and Maintenance, Taxes, Duties, Profit & All Other Incidental Charges. 11. Rate should be quoted in figure as well as in word in Price Bid format. For any dispute, rate quoted in word should be treated as final. 12. Payment will be made on monthly billing cycle for each rout based on quoted price in PRICE BID. The initial meter reading shall be taken on reporting for duty at source pick up point and final meter reading shall be at the point of final drop. 13. The timing of the deployment of the bus can be changed by SAMEER KOLKATA management depending upon the exigencies of work and seasonal variations. However, the total working hours shall not exceed 12 hours per day. No additional payment would be permissible for change in timings. On rare occasions, the working hours may be increased beyond 12 hours. However, payment will be regulated according to kilometers logged. No additional payment shall be permissible for such extra duty hours. 14. SAMEER KOLKATA assures the contractor a minimum business 22 days per month and shall make payment 22 days per month to the contractor even if the bus is not utilized on these days. However, the bus should have reported for duty for such number of days. 15. The validity of the contracts shall be 6 (SIX) months. However it may be extended with same terms and conditions for further 6 month, if required, based on satisfactory performance and mutual agreement. 16. The contract can be terminated by any of the parties at any point of time by giving one Month notice, in which case no compensation shall be admissible for the uncompleted period of the contract. 17. The total value of the offer (for 6 month) shall be calculated as per the following formula: Total Value of Offer = Minimum Rate Quoted (Per day) x 22 days x 6 Months + Rate quoted (per Km) x 5 Kms x 22 days x 6 months. The lowest bidder (L-1) will be arrived at from the above formula.