Faculty Handbook UNIVERSITY OF ROCHESTER UPDATED: FEBRUARY 2021 Table of Contents I. Introduction ........................................................................................................................................... 4 II. Organization ......................................................................................................................................... 6 A. Trustees .............................................................................................................................................. 6 1. The Committees of the Board.......................................................................................................... 6 B. Central Administration ....................................................................................................................... 6 1. President .......................................................................................................................................... 6 2. Provost ............................................................................................................................................. 7 3. Vice Presidents and Other Officers ................................................................................................. 7 C. Schools of the University ................................................................................................................... 7 D. Graduate Studies ................................................................................................................................. 7 E. Faculty Senate ..................................................................................................................................... 7 F. Faculty Governance ............................................................................................................................ 8 G. Examination of alleged violations of processes prescribed by the Faculty Handbook ...................... 9 H. Intercessors ......................................................................................................................................... 9 III. University Policies ............................................................................................................................ 11 A. Affirmative Action, Equal Employment Opportunity and Discrimination and Harassment ........... 11 B. Conflicting Personal Employment Relationships (Nepotism) .......................................................... 12 C. Intimate Relationships ...................................................................................................................... 12 D. Management of Academic Relationships with Immediate Family Members .................................. 14 E. Copyright and Fair Use Policy .......................................................................................................... 14 F. Disability Accommodation ............................................................................................................... 14 G. Dissent and Public Order .................................................................................................................. 15 1. Standards of Conduct .................................................................................................................... 15 2. Procedures for Addressing Violations ........................................................................................... 15 H. Distinguished Visitors ...................................................................................................................... 16 I. Drugs .................................................................................................................................................. 16 J. Flag Procedures ................................................................................................................................. 16 K. Political Activity ............................................................................................................................... 17 L. Religious Observance ....................................................................................................................... 17 M. Safety ............................................................................................................................................... 17 N. Security ............................................................................................................................................. 18 O. Smoking ............................................................................................................................................ 18 P. Solicitation of Funds ......................................................................................................................... 18 R. Information Technology Resources and the University Web........................................................... 19 S. Signature Authority ........................................................................................................................... 20 T. Faculty Role in Senior Academic Administrator Searches and Reviews for Reappointment .......... 20 1 IV. Faculty Policies ................................................................................................................................. 21 A. Faculty Duties, Rank, and Tenure .................................................................................................... 21 1. Policy on Lengths of Appointments at Various Faculty Ranks .................................................... 22 2. Process for Appointment and Reappointment ............................................................................... 24 3. Process for Promotion ................................................................................................................... 25 4. Appointment Papers ...................................................................................................................... 32 5. Appointment of Foreign Nationals ................................................................................................ 32 6. Periods of Appointment ................................................................................................................. 33 7. Simultaneous Appointments at Other Institutions ......................................................................... 33 8. Resignation .................................................................................................................................... 34 B. Special Faculty Titles ....................................................................................................................... 34 1. Visiting Faculty ............................................................................................................................. 34 2. Part-Time Faculty .......................................................................................................................... 34 3. Adjunct Faculty ............................................................................................................................. 34 4. Clinical and Other Special Faculty ................................................................................................ 35 5. Retired Faculty with Honorary Title ............................................................................................. 35 6. Other Nontenure Faculty Titles ..................................................................................................... 35 C. Faculty Grievance Procedures .......................................................................................................... 36 1. Tenure and Appointment Grievances ............................................................................................ 37 2. General Grievance Procedure ........................................................................................................ 40 D. Procedures for Revocation of Tenure ............................................................................................... 44 E. Leaves ............................................................................................................................................... 45 2. Leaves of One Week or Less ......................................................................................................... 46 3. Leaves of More Than One Week but Less Than One Month ........................................................ 46 4. Leaves of More Than One Month ................................................................................................. 46 5. Junior Faculty Leaves .................................................................................................................... 48 6. Personal Leaves ............................................................................................................................. 48 7. Part-Time Leaves ........................................................................................................................... 48 8. Bridging Fellowships..................................................................................................................... 49 F. Policies on External Activities Relating to Research and Scholarship (Consulting and Conflict of Interest) and Other Conflicts of Interest ........................................................................................... 49 G. Intellectual Property and Technology