Page 1 of 103 THE CORPORATION OF THE TOWN OF KAPUSKASING JOINT COMMITTEES OF THE WHOLE AND COUNCIL MEETING TO BE HELD ON MONDAY, JANUARY 13, 2020 AT 6:00 PM Page 1. Site Visit - New Airport Hangar (4:45 p.m.) 2. PLAYING OF O CANADA (6:00 p.m.) 3. APPROVAL OF AGENDA a) To approve the agenda. 4. DECLARATION OF PECUNIARY INTEREST & GENERAL INTEREST THEREOF 5. PRESENTATIONS a) Presentation to the Nalin Mehta Memorial Santa Claus Fund 6. COMMITTEES OF THE WHOLE REPORTS (Recommendations from Committees of the Whole are approved at the next meeting) a. FINANCE (Councillor S. Lessard) 5 - 20 1. Request to seek out an RFP for Municipal Insurance rates in 2020. 21 - 22 2. Request to accept the tax write-off for taxation year 2019 23 - 24 3. Following Council's recommendation to republish the Tax Sale for the property located at 37 Byng Avenue without a minimum requested bid, one tender was received in the amount of $1,000. 25 - 26 4. To approve the utility billing incentive program. 27 - 35 5. To inform Council. b. PLANNING AND CORPORATE SERVICES (Councillor K. Munnoch) 37 - 40 1. To inform Council c. PROTECTIVE SERVICES AND EMERGENCY MANAGEMENT (Councillor J. Boucher) 41 - 45 1. As a follow up to the recommendation made by Council at its meeting held August 8, 2019 (Resolution # 2019-106), the request is to enter into an agreement with the Cochrane District Social Services Administration Board to authorize the Kapuskasing Fire Department to respond to Emergency Medical Calls within the Town of Kapuskasing recognized municipal boundaries. Page 2 of 103 d. PUBLIC WORKS (Councillor B. Newton) 47 - 48 1. To inform Council of the Kapuskasing Airport Aircraft Movement 5- year Report. 49 - 54 2. Request to proceed with the design of Golf Street extension. e. RECREATION AND HEALTH (Councillor S. Lessard) 55 - 64 1. Request to enter into a Return for Service Agreement with Vanessa Audet as part of an incentive under the Kapuskasing and District Professional Health Care Recruitment and Retention. 65 - 68 2. Request to renew the Kapuskasing Accessibility Bus Service Agreement with Bluebird Bus Line for a two-year term ending December 31, 2021 with no changes to the service delivery and a 3% cost increase. 69 - 79 3. To inform Council. f. BUSINESS, INDUSTRY AND PUBLIC RELATIONS (Councillor K. Munnoch) 1. Verbal update on the Strategic Plan Review 81 - 83 2. To inform Council 7. CONCLUSION OF COMMITTEES OF THE WHOLE (Provision for a five-minute recess) 8. ADOPTION OF MINUTES 85 - 89 a) Request to approve the minutes of the Joint Committees of the Whole and Council meeting held December 16, 2019. 9. UNFINISHED BUSINESS a) -Nil- 10. CORRESPONDENCE a) -Nil- 11. COMMITTEES OF THE WHOLE RECOMMENDATIONS a) To approve the recommendations from Committees of the Whole held December 16, 2019. 12. STAFF REPORT 91 - 93 a) To confirm attendance to the NEOMA Meeting held February 6th, 2020 in Black River-Matheson 13. MOTIONS AND NOTICES OF MOTIONS a) -Nil- Page 3 of 103 14. GENERAL ITEMS AND NEW BUSINESS a) -Nil- 15. BY-LAWS 95 - 101 a) To approve By-Law Nos. 4343 to 4347. 16. MOVE TO CLOSED SESSION MEETING a) To move to a Closed Session pursuant to Section 239 of the Municipal Act to consider one (1) matter under advice subject to solicitor-client privilege and one (1) matter that is a position to be applied to negotiations by or on behalf of the municipality. 17. ADJOURN FROM CLOSED MEETING a) To adjourn from Closed Session. 18. REPORT FROM CLOSED MEETING a) To report from Closed Session. 19. MOTION TO APPROVE THE CONFIRMATORY BY-LAW 103 a) To approve the Confirmatory By-Law. 20. ADJOURNMENT a) To adjourn the meeting. Page 4 of 103 Page 5 of 103 Town of Kapuskasing Council Report Date: December 18, 2019 COTW - Finance REQUEST: Request to seek out an RFP for Municipal Insurance rates in 2020. RECOMMENDATION: Recommendation that Council accepts Frank Cowan Company's 2020 insurance renewal rates with a 17.55% increase conditional on the present insurance broker preparing a Request for Proposal in 2020 with a mid-term renewal or effective January 1, 2021 at the latest. The proposed Insurance renewal rates with Frank Cowan Company saw an increase of 17.55% effective January 1, 2020 which represents an increase of $70,683. (This could affect municipal taxation by 0.75%). Guylain, Nathalie and Melanie have met with 2 Frank Cowan company representatives including our insurance broker, Robichaud Insurance, to discuss what is currently happening with municipal insurers in 2019 and what is expected in 2020. Prepared by: Melanie Fortier, Treasurer Submitted by: Nathalie Mallette, General Manager of Recreation and Corp. Services Approved by: Guylain Baril, Chief Administrative Officer Tracking #: AIR - 1720 Page 6 of 103 Crawford and Company, the claims management company for the Corporation of the Town of Kapuskasing, has written a letter of support to help negotiate the 2020 insurance renewal. Mr. Vermette, an adjuster with Crawford, has advised that consistency in procedures and good documentation are key steps to alleviate insurance claims, both of which the Town of Kapuskasing is currently doing. However, even when a municipality does everything right, the basis of insurance is “the payment of the many to pay the losses of the few”. It only takes a few large losses in different parts of the province to affect the entire group of municipal clients. Therefore, all communities share when large losses occur. The Town has been advised that the entire Canadian insurance industry is currently trending downwards for multiple reasons including, increasing claims and low return on investments, etc. This cycle should eventually correct but it could take a year or two. Surrounding municipalities have also seen an increase in their insurance premium as follows: Town of Hearst : 13% ; broker is Robichaud Insurance and carrier is Frank Cowan Company Township of Moonbeam: 7%; broker is Robichaud Insurance and carrier is Frank Cowan Company Township of Val Rita/Harty: 9%; broker is Rivet Insurance and carrier is Frank Cowan Company Township of Fauquier-Strickland: 5%; broker is Cambrian Insurance and carrier is Frank Cowan Company Town of Smooth Rock Falls: 12%; broker is BMT Insurance and carrier is JLT Town of Cochrane: 16%; broker is BMT Insurance and carrier is JLT AMO is aware of this issue and is working with the provincial government to amend certain laws to help reduce the liability exposure of municipalities. A motion from Council requesting that Robichaud Insurance survey the market on behalf of the Town of Kapuskasing, will strengthen our position in seriously seeking out other prices. Page 7 of 103 12/19/2019 AMO - Municipal Liability and Insurance Costs MUNICIPAL LIABILITY AND INSURANCE COSTS August 2019 BACKGROUNDER Municipal governments cannot afford to be the insurer of last resort. The principle of joint and several liability is costing municipalities and taxpayers dearly, in the form of rising insurance premiums, service reductions and fewer choices. It is entirely unfair to ask property taxpayers to carry the lion’s share of a damage award when a municipality is found at minimal fault or to assume responsibility for someone else’s mistake. At the same time, Councils are being forced to redirect property tax dollars to pay rising insurance premiums. Earlier this month, it was reported the Town of Bradford West Gwillimbury faces a 59% insurance cost increase for 2019. This is just one example. In January 2019, Premier Doug Ford announced the government would be launching a consultation with municipal governments. In July, the Attorney General, the Honourable Doug Downey, wrote to all Heads of Councils seeking municipal perspectives on joint and several liability, insurance costs, and “liability chill” affecting the delivery of public services. This month, AMO’s Joint and Several Liability Task Force met with government ofcials to start the conversation. AMO welcomes this consultation and seeks municipal support in responding to the government’s request. Liability reform represents a longstanding request of municipal governments. In February 2014, MPPs from all parties supported a motion calling on the Province to reform joint and several liability. Nearly 200 municipalities also supported the motion introduced by Randy Pettapiece, MPP for Perth-Wellington, which called on the government to implement a comprehensive, long-term solution. Municipal advocacy on this issue in no way intends for injured parties to be denied justice or damages through the courts. AMO encourages all municipalities to contribute to the consultation with as much information as possible. Please refer to Attorney General Hon. Doug Downey’s letter to Municipal Councils for more details on the consultation and policy development process. Municipalities have until September 27, 2019 to make their submission to [email protected]. The AMO President would appreciate receiving a copy of your comments at [email protected]. For more background, please see AMO’s Liability Reform paper or view our 2011 Managing the Cost of Risk insurance survey results. https://www.amo.on.ca/AMO-Content/MunicipalLiability/MunicipalLiability 1/2 Page 8 of 103 12/19/2019 AMO - Municipal Liability and Insurance Costs READ Attorney General's Joint and Several Liability Consultation Letter 2019-07-12 RESOURCES Municipalities Fighting "Liability Chill" Case for Joint and Several Liability Reform Managing the Cost of Risk: Survey Municipal Insurance Survey Results CONTACT Matthew Wilson Senior Advisor [email protected] T 416.971.9856 ext. 323 TF 1.877.426.6527 F 416.971.6191 Proudly serving Ontario municipalities since 1899 Related Sites | Programs | Connect | Contact Us | Newsroom | © 2019 Association of Municipalities Accessibility | Privacy of Ontario https://www.amo.on.ca/AMO-Content/MunicipalLiability/MunicipalLiability 2/2 Page 9 of 103 Escalating Cost of Municipal Claims 2019 Insuring the Public Interest Since 1927 Page 10 of 103 Index Introduction ............................................................................................................................................