ANNUAL REPORT 2012 – 2013 GLEN INNES SEVERN COUNCIL Glen Innes Severn Council Annual Report 2012-13 COUNCIL CONTACT INFORMATION Council Offices: Phone (02) 6730 2300 Grey Street Administration Office 265 Grey Street, Glen Innes Office Hours: 8:30 am to 4:30 pm Health, Building and Infrastructure Office 136 Church Street, Glen Innes Office Hours: 8:30 am to 4:30 pm Written Communication: The General Manager Glen Innes Severn Council PO Box 61 GLEN INNES NSW 2370 Electronic Communication: [email protected] Facsimile: (02) 6732 3764 Website: www.gisc.nsw.gov.au Picture above: King Edward Park Front Cover photo by Paul Maughan Glen Innes Severn Council Annual Report 2012-13 This page has been left blank intentionally. Glen Innes Severn Council Annual Report 2012-13 TABLE OF CONTENTS 1. Message from the Mayor ................................................................................ 7 2. General Manager’s Overview ......................................................................... 9 3. Elected Representatives .............................................................................. 11 3.1 Councillor Contact Information ................................................................. 11 3.2 Delegates to Committees and Other Bodies............................................. 13 4. Council Structure .......................................................................................... 17 4.1 Council ..................................................................................................... 17 4.2 Councillors ................................................................................................ 17 4.3 Mayor ....................................................................................................... 18 4.4 General Manager ...................................................................................... 18 4.5 Council Staff ............................................................................................. 19 4.6 Division of Staff Responsibility .................................................................. 19 4.7 Staff Positions Approved by Council ......................................................... 19 5. Council’s Organisational Structure ............................................................. 26 6. Strategic Direction and Objectives .............................................................. 27 7. Mission Statement ........................................................................................ 30 8. Glen Innes Severn Council Charter ............................................................. 30 9. Regional information .................................................................................... 31 9.1 Map (Local Government Area) ................................................................. 31 9.2 Profile ....................................................................................................... 32 9.3 Statistics at a Glance ................................................................................ 33 10. Highlights of the Year ................................................................................... 34 10.1 Capital Works Projects ....................................................................... 34 10.2 Events and Venues ............................................................................ 38 10.3 Australia Day 2013 ............................................................................. 41 10.4 Environment, Planning and Economic Development ......................... 41 10.5 Citizenship Ceremonies ..................................................................... 42 10.6 Financial and Performance Highlights ................................................ 42 10.7 Glen Innes Aggregates ....................................................................... 43 11. Audited Financial Statements - Section 428(2)(a) ...................................... 47 12. Performance of Principal Activities - Section 428(2)(b) ............................. 47 13. State of the Environment Report - Section 428(2)(c) ................................. 47 14. Condition of Public Works - Section 428(2)(d) ........................................... 48 Glen Innes Severn Council Annual Report 2012-13 15. Legal Proceedings Taken By or Against the Council - Section 428(2)(e) 51 16. Mayoral and Councillor Fees - Section 428(2)(f) ........................................ 52 17. Senior Staff Remuneration - Section 428(2)(g) ........................................... 52 18. Major Contracts Awarded - Section 428(2)(h)............................................. 53 19. Bush Fire Hazard Reduction Activities - Section 428(2)(i) ........................ 54 20. Multicultural Services - Section 428(2)(j) .................................................... 55 21. Work Carried Out On Private Land - Section 428(2)(k) .............................. 55 22. Contributions Granted Under Section 356 - Section 428(2)(l) ................... 56 23. Human Resource Activities - Section 428(2)(m) ......................................... 57 23.1 Staff Profile / Workforce Planning ...................................................... 57 23.2 Staff Consultative Committee ............................................................. 58 23.3 Recruitment and Selection ................................................................. 59 23.4 Position Descriptions .......................................................................... 59 23.5 Employee Remuneration and Job Evaluation .................................... 59 23.6 Enterprise Bargaining ......................................................................... 59 23.7 Equal Employment Opportunity .......................................................... 59 23.8 Staff Development and Training ......................................................... 60 23.9 Grievance Management ..................................................................... 61 23.10 Work Health and Safety (WHS) .......................................................... 61 23.11 Secondary Employment ..................................................................... 62 23.12 Exit of Staff ......................................................................................... 62 24. Equal Employment Opportunity Management Plan - Section 428(2)(n) ... 63 25. External Bodies that Exercised Functions Delegated by Council - Section 428(2)(o) ......................................................................................................... 64 26. Companies in which Council held a Controlling Interest - Section 428(2)(p) ......................................................................................................... 64 27. Partnerships, Co-operatives and Joint Ventures - Section 428(2)(q) ....... 64 28. Other Information as the Regulations Require - Section 428(2)(r) ........... 65 28.1 Local Government (General) Regulation 2005 – Clause 217 ............. 65 28.2 Access and Equity Activities to Meet Residents’ Needs ..................... 65 28.3 Other .................................................................................................. 68 28.4 Rates and Charges Written Off – Clause 132 .................................... 71 28.5 Code of Conduct ................................................................................ 72 28.6 Carer’s (Recognition) Act 2010 .......................................................... 72 Glen Innes Severn Council Annual Report 2012-13 29. Government Information (Public Access) Act 2009 ................................... 73 29.1 Background ........................................................................................ 73 29.2 Review of proactive release program ................................................. 73 29.3 Number of access applications received ............................................ 74 29.4 Number of refused applications for Schedule 1 information ............... 74 29.5 Statistical information about access applications ............................... 75 30. Section 33 (3) Privacy and Personal Information Protection Act 1998 .... 78 31. Environment Planning and Assessment Act 1979 ..................................... 79 31.1 Planning Agreements ......................................................................... 79 31.2 Programs Undertaken to Preserve, Protect, Restore and Enhance the Environment ....................................................................................... 79 32. Annexures ..................................................................................................... 80 A – Audited Financial Statements for the year ended 30 June 2013; ............. 80 B – Report on the 4 Year Delivery Program and 2012/13 Operational Plan; .. 80 C – Glen Innes Severn Council – 2009-13 State of the Environment Comprehensive Report; ..................................................................... 80 Glen Innes Severn Council Annual Report 2012-13 This page has been left blank intentionally. Glen Innes Severn Council Annual Report 2012-13 1. MESSAGE FROM THE MAYOR The Annual Report summarises the key activities and financial statements of Council for the 2012-13 financial year. 2012-13 has again been a busy and significant year for Council and the community. Council is involved in many activities including engineering services, planning, economic development activities and community services, and continues to competently provide these services to our community. Council continues