Invitation for Bid No. 1893 Professional Stage Services Group # 80108 Invitation for Bids (IFB) #1893 Solicited By New York State Office of General Services For Professional Stage Services ISSUE DATE: MARCH 27, 2015 BID DUE DATE: MAY 12, 2015 @ 2:00 PM EST UPrimary Designated ContactU: U Alternate Designated ContactU: Eric Schantz Beth Maus Phone: 518-474-5981 Phone: 518-474-5981 Fax: 518-486-3651 Fax: 518-486-3651 EMAIL: [email protected] EMAIL: [email protected] Diane Robinson Phone: 518-474-5981 EMAIL: [email protected] William Macey Phone: 518-474-5981 EMAIL: [email protected] Invitation for Bid No. 1893 Professional Stage Services Group # 80108 Table of Contents 16T1.16T 16TINTRODUCTION16T ..................................................................................................................... 4 16T1.116T 16TOverview16T .................................................................................................................................... 4 16T1.216T 16TDesignated Contact16T .................................................................................................................... 4 16T1.316T 16TKey Events Dates16T ....................................................................................................................... 5 16T1.416T 16TMinimum Bidder Qualifications16T .................................................................................................. 5 16T2.16T 16TBID SUBMISSION16T .................................................................................................................. 6 16T2.116T 16TIFB Questions and Clarifications16T ................................................................................................ 6 16T2.216T 16TBid Format and Content16T ............................................................................................................. 6 16T2.3 16T 16TBid Preparation16T .......................................................................................................................... 7 16T2.416T 16TPackaging of IFB Response16T ....................................................................................................... 7 16T2.516T 16TInstructions for Bid Submission16T .................................................................................................. 7 16T3.16T 16T ADMINISTRATIVE INFORMATION 16T ........................................................................................... 10 16T3.116T 16TIssuing Office16T ........................................................................................................................... 10 16T3.216T 16TMethod of Award 16T ...................................................................................................................... 10 16T3.316T 16TPrice16T ......................................................................................................................................... 10 16T3.416T 16TTerm of Contract16T ...................................................................................................................... 10 16T3.516T 16TPrice Adjustment (Escalation / De-escalation)16T ......................................................................... 10 16T3.616T 16TMethod of Payment16T .................................................................................................................. 11 16T3.716T 16TElectronic Payment 16T .................................................................................................................. 12 16T3.816T 16TPast Practice16T ............................................................................................................................ 12 16T3.916T 16TBid Exceptions and Extraneous Terms16T .................................................................................... 12 16T3.1016T 16TDispute Resolution16T ................................................................................................................... 13 16T3.1116T 16TExamination of Contract Documents16T ....................................................................................... 13 16T3.1216T 16TPrime Contractor Responsibilities16T ............................................................................................ 13 16T3.1316T 16TGlossary of Terms16T .................................................................................................................... 13 16T3.1416T 16TRules of Construction16T ............................................................................................................... 14 16T4.16T 16TSCOPE OF WORK16T ............................................................................................................... 15 16T4.116T 16TScope of Work 16T .......................................................................................................................... 15 16T4.216T 16TLocations / Lots16T ........................................................................................................................ 15 16T4.316T 16TTitle Descriptions / Responsibilities16T ......................................................................................... 16 16T4.416T 16TOperations Standards16T .............................................................................................................. 19 16T4.516T 16TScheduling of Work 16T .................................................................................................................. 19 16T4.616T 16TStaffing Expectations16T ............................................................................................................... 19 16T4.716T 16TSecurity Procedures16T ................................................................................................................. 20 16T4.816T 16TReporting Requirements16T ........................................................................................................... 20 16T4.916T 16TOSHA (Occupational Safety & Health Administration) Training Requirements 16T ....................... 21 16T5.16T 16TCONTRACT CLAUSES AND REQUIREMENTS16T .......................................................................... 23 16T5.116T 16TAppendix A / Order of Precedence 16T .......................................................................................... 23 16T5.216T 16TProcurement Lobbying Requirement16T ....................................................................................... 23 Invitation for Bid No. 1893 Professional Stage Services Group # 80108 16T5.316T 16TContractor Insurance Requirements16T ........................................................................................ 23 16T5.416T 16TTax and Finance Clause16T .......................................................................................................... 26 16T5.516T 16TMWBE & EEO Requirements16T ................................................................................................... 26 16T5.616T 16TFreedom of Information Law / Trade Secrets16T .......................................................................... 29 16T5.716T 16TGeneral Requirements16T ............................................................................................................. 30 16T5.816T 16TContract Terms16T ........................................................................................................................ 31 16T5.916T 16TSubcontractors16T ......................................................................................................................... 31 16T5.1016T 16TProcurement Rights16T ................................................................................................................. 31 16T5.1116T 16TExtent of Services16T .................................................................................................................... 32 16T5.1216T 16TRight To Know16T .......................................................................................................................... 32 16T5.1316T 16TDebriefings16T ............................................................................................................................... 33 16T5.1416T 16TTermination 16T .............................................................................................................................. 33 16T5.1516T 16TNYS Standard Vendor Responsibility Questionnaire16T ............................................................... 33 16T5.1616T 16TNew York State Vendor File Registration16T ................................................................................ 34 16T5.1716T 16TEthics Compliance16T ................................................................................................................... 35 16T5.1816T 16TIndemnification16T ......................................................................................................................... 35 16T5.1916T 16TInformation Security Breach16T ..................................................................................................... 35 16T5.2016T 16TForce Majeure16T .......................................................................................................................... 36 16T5.2116T 16TEncouraging Use of New York State Businesses In Contract Performance16T ........................... 37 Appendix A Standard Clauses for New York State Contracts Appendix B Required Forms Appendix C Sample Contract Attachment 1 Bid Proposal Form Invitation for Bid No. 1893 Professional