I f Fisheries Peches and Oceans et Oceans ANNUAL REPORT FOR 1983-84 SMALL CRAFT HARBOURS BRANCH DEPARTMENT OF FISHERIES AND OCEANS NEWFOUNDLAND REGION JULY 1984 CanadW SMALL CRAFT HARBOURS BRANCH DEPARTMENT OF FISHERIES AND OCEANS NEWFOUNDLAND REGION ANNUAL REPORT FOR 1983 - 84 TABLE OF CONTENTS PAGE Introduction 1 1. Overview and Summary 2 2. Planning 4 .1 Harbour Classification 4 .2 Guidelines of Accommodations 4 .3 Harbour Condition Study 5 .4 Future Harbour Maintenance and Development Requirements 5 .5 Harbour Audit 6 1. Harbour Maintenance and Development Programs 7 4. Harbour Operations 9 .1 Introduction 9 .2 Harbour Management 9 .3 Leases, Licences & Fee Collection 9 .4 Property Acquisition 10 .5 Disposals 10 .6 Fire Protection, Signs, etc. 10 APPENDICES 1. Harbour classification criteria for Newfoundland Region. 2. List of scheduled harbours by classification. 3. Standards of Accommodations by harbour classification. 4. List of studies undertaken by consultants. 5. Regular Program projects and expenditures. 6. S.E.I. Program projects and expenditures. 7. S.R.C.P.P. projects and expenditures. 8. Assistance to Job Creation Projects and expenditures. 9. List of harbours with wharfingers. 10. List of harbours with management agreements. -1- INTRODUCTION This is the first yearly report of this nature produced by Small Craft Harbours Branch, Newfoundland Region. In this report, an attempt has been made to describe, in capsule form, the activities, the problems and the continuing issues in which the Branch is involved. Emphasis has also been placed on the impor- tance of planning which has occupied the Branch a great deal of the time during 1983-84. It also provides a list of the projects in pro- gress or completed in 1983-84. The report does not provide any analysis or measurement as to the achievement of short term or annual goals, and the long-term objectives of the Branch. This requires further development and may be contained in future reports. 1. OVERVIEW AND SUMMARY During the fiscal year, 1983-84, continuing efforts were made towards planning of the Small Craft Harbours Branch program, to better define and priorize projects and to maximize the socio-economic benefits to the commercial fishing industry. This has been an on-going process and additional empha- sis was placed on this activity this fiscal year. This will result in the development of a formal planning framework, and the completion of the long term maintenance and develop- ment requirements. This is scheduled for completion July 1984. Property acquisition is a continuing problem for pro- ject implementation and harbour management. It generally requires, following the normal process, two years to acquire property. Before a project proceeds it is necessary that the property be registered in the name of the Federal Gov- ernment. When the Small Craft Harbours program was trans- ferred to the Department of Fisheries and Oceans, very few facilities had water lot and upland property under the ownership of the Federal Government. In other words, the Federal Government did not own the property on which their facilities were located. Property acquisition for existing locations and new facilities, consequently, has been in a catch-up process for the past ten years. It is scheduled that within the next three years all property and water lots for existing facilities will have been acquired and addi- tional requirements beyond that time will be for new facil- ities only. On-site harbour management, except at a few locations, up to now, has not been emphasized and has not been an im- portant part of the program. Many of the wharfingers were appointed by the Department of Transport when that Depart- ment had responsibility for facility administration and were appointed primarily for purposes of cargo traffic. Since that time, this activity has declined considerably at many of these locations. The main source of income of wharfin- gers is a percentage of berthage fees collected. However in the Atlantic area, all commercial fishing vessels less than 45 feet in length are exempt, and in fact berthing fees are not collected from commercial fishing vessels of all lengths, with the exception of company owned offshore trawlers. -3-- With no source of income of consequence, it is diffi- cult to recruit wharfingers. Several Management Agreements have been entered into with Town Councils for a one year trial period. Under this arrangement, Small Craft Harbours pays the Town Council $4,000.00 per annum and the Town car- ries out on-site Harbour Management. Within the next several years, if harbours and facili- ties are upgraded as planned, and if the concentration of vessels and fishing activity occurs, this will necessitate a requirement for more on-site harbour management. A source of confusion and inefficiency in: planning, consultation and point of contact with fishermen, and har- bour management is that another Branch of this Department, the Development Branch, also has responsibility for harbour infrastructure, such as: community stages, unloading sys- tems, and water supplies which overlaps the responsibility and mandate of Small Craft Harbours Branch This year a total of approximately $11.0 million was spent on the provision and maintenance of facilities and services under three separate programs: Regular, Special Employment Initiatives, and Special Capital Recovery Projects Program. -4- 2. PLANNING .1 INTRODUCTION The new form of estimates and requirements of Central Agencies dictated that additional and a more formal proced- ure for planning, controlling and measuring of all govern- ment programs be developed. In response to this, Small Craft Harbours Branch (HQ) developed a document titled: Harbour Maintenance Management System (HMMS). The purpose of the document was to establish: a planning framework for the program a procedure for measuring the results of the program, and for evaluating it's efficiency and effectiveness a system for collecting and presenting factual data for analysis and support of the program The system comprises four major components as follows: Harbour Classification Guidelines of Accommodations Harbour Condition Harbour Audit .2 HARBOUR CLASSIFICATION: The harbour classification component defines the diff- erent theoretical classes of harbours under Small Craft Harbours' jurisdiction (i.e. A, B, C, D). Certain services will only be offered in certain classes of harbours. The criteria used in classifying harbours in the Newfoundland Region is shown in Appendix I and the list of harbours by classification in Appendix II. .3 GUIDELINES OF ACCOMMODATIONS: The guidelines of accommodation component includes general guidelines to be followed when a facility or ser- vice is provided at one of our scheduled harbours. The guidelines are not strict standards and are therefore slightly flexible in order to account for special cases. These guidelines form the basis for the design and provi- sion of facilities and services. A summary of services offered by harbour classification is found in Appendix III. -5- .4 HARBOUR CONDITION STUDY: The harbour condition component includes an in-depth inventory and survey of all harbours under Small Craft Har- bours' jurisdiction in order to evaluate the services and levels of services offered at each location. This survey enables us to review the condition of our harbours and to see if they meet the requirements set in the harbour classi- fication component. This survey commenced in May of 1983 and was completed in March 1984. Four engineering students were employed at this activity. The report outputs of this study, as well as providing an inventory of harbour facilities and services, also provides: Listing of all facilities/components and services requiring repairs and the indiction of the approximate time frame in which work should be carried out. Listing of all facilities/components and services which do not meet Guidelines of Accommodations. .5 FUTURE HARBOUR MAINTENANCE AND DEVELOPMENT REQUIREMENTS: In order to quantify the requirements identified under the Harbour Condition Survey, and to prepare preliminary plans, define projects and prepare estimates of cost, a planning exercise was required for each harbour. This exer- cise was done concurrently with the . Harbour Condition Study. It consisted of two major parts, as follows: 1. Requirements to Maintain Existing Harbours: This consisted of: A detailed physical inspection of each facility and service. Preparation of scope of work for necessary re- pairs and estimates of cost. 2. Requirements to bring facilities and services up to Standards of Accommodations: -6- This consisted of: Survey and analysis to quantify the short falls of each harbour component (Functional Requirement Survey) Preparation of preliminary harbour plans to pro- vide necessary upgrading along with estimates of cost. This extensive planning exercise commenced in April 1983, and is scheduled for completion in July 1984. Three engineering technicians were employed on this exercise. To supplement in-house planning, separate planning stu- dies by consultants were completed or were underway. These are listed in Appendix IV. .6 HARBOUR AUDIT: This is a system for measuring and comparing the rela- tive progress of the program towards achieving the provision of regional harbour systems which meet the established Guidelines of Accommodations. This system, which is being co-ordinated by Headquarters is not yet in place. -7- 3. HARBOUR MAINTENANCE AND DEVELOPMENT PROGRAMS Through the provision