M I N U T E S of the JANUARY 2021 ROTARY INTERNATIONAL BOARD OF DIRECTORS MEETINGS One Rotary Center 1560 Sherman Ave., Evanston, IL 60201 USA GENERAL OFFICERS 2020-21 PRESIDENT VICE PRESIDENT Holger Knaack Johrita Solari Ratzeburg, Germany Orange, CA, USA (Rotary Club of Herzogtum Lauenburg-Mölln) (Rotary Club of Anaheim) PRESIDENT-ELECT TREASURER Shekhar Mehta Bharat S. Pandya Kolkata, West Bengal, India Mumbai, India (Rotary Club of Calcutta-Mahanagar) (Rotary Club of Borivli) EXECUTIVE COMMITTEE CHAIR GENERAL SECRETARY Stephanie A. Urchick John Hewko Canonsburg, PA, USA Evanston, IL, USA (Rotary Club of McMurray) (Rotary Club of Kyiv, Ukraine) OTHER DIRECTORS Tony Black Mário C. de Camargo Dunoon, Scottland Santo André, Brazil (Rotary Club of Dunoon) (Rotary Club of Santo André) Virpi Honkala Susan C. Howe Raahe, Finland Friendswood, TX, USA (Rotary Club of Raahe) (Space Center [Houston]) Jan Lucas Ket Kyun Kim Purmerend, The Netherlands Busan, Korea (Rotary Club of Purmerend) (Rotary Club of Busan-Dongrae) Aikaterini Kotsali-Papadimitriou Peter R. Kyle Pendeli, Greece West River, MD, USA (Rotary Club of Pendeli) (Rotary Club of Capitol Hill [Washington, DC]) Floyd Lancia Roger Lhors Fort Wayne, IN, USA Pont-Audemer, France (Rotary Club of Anthony Wayne [Fort Wayne]) (Rotary Club of Pont-Audemer, France) Chi-Tien Liu Kamal Sanghvi Taoyuan, Taiwan Dhanbad, India, USA (Rotary Club of Yangmei) (Rotary Club of Dhanbad) Katsuhiko Tatsuno Valarie K. Wafer Minato-ku, Japan Thornbury, ON, Canada (Rotary Club of Tokyo-West) (Rotary Club of Collingwood-South Georgian Bay) CONTENTS 77. Approval of the September, October, November, and December 2020 Meeting Minutes ..................................... 1 78. Ratification of Decision Made by the President ..................................................................................................... 1 79. Ratification of Decisions Made by the General Secretary ...................................................................................... 1 80. General Secretary’s Report .................................................................................................................................... 1 81. Treasurer’s Report .................................................................................................................................................. 2 82. Communications from the Trustees ........................................................................................................................ 2 83. Rotary Foundation Trustee Election ....................................................................................................................... 2 84. Updates to the Rotary Code of Policies .................................................................................................................. 2 85. Petitions to the Board ............................................................................................................................................. 2 86. 2021–22 RI Committee Appointments ................................................................................................................... 3 87. Election Review Committee Report ....................................................................................................................... 3 88. Constitution and Bylaws Committee Report ......................................................................................................... 4 2020 Council on Resolutions Requests (89-98) 89. To Consider Emphasizing the Importance of Actions Based upon Rotary’s Ideal of Service .................. 5 90. To Request the Board to Consider Reintroducing Professional Development as a Value of Rotary ..................................................................................................................................................... 5 91. To Consider Requiring Rotary Youth Exchange Organizations to Provide Annual Financial Reports ................................................................................................................................................... 5 92. To Request the RI Board to Consider Reviewing Rotaract’s Status within Rotary .................................. 6 93. To Consider Ensuring that the Powers of the RI Board Do Not Unfairly Exceed Those of Clubs, Rotaract Clubs, and Districts .................................................................................................................. 6 94. To Make Rotary’s Website and Email Technologies More Accessible for Those with Visual Impairments or Other Disabilities and Extending That Technology to its Clubs ................................... 6 95. To Consider Reintroducing the Vocational Committee at the District Level ............................................ 7 96. To Consider Forming Committees to Nominate Regional Leader Candidates ......................................... 7 97. To Consider Proposing Legislation to Limit the Term of the General Secretary to No More Than Ten Years ....................................................................................................................................................... 7 98. Resolutions Requesting Trustee Action ..................................................................................................... 8 99. Vocational Assistance Pilot Final Report ............................................................................................................... 8 100. Rotary Global Rewards Final Report ..................................................................................................................... 8 101. Pandemic Response Task Force Report.................................................................................................................. 8 102. COVID-19 Travel ................................................................................................................................................... 9 103. Funded Family of President and President-elect to Conventions ........................................................................... 9 104. 2021 RI (Taipei) Convention .................................................................................................................................. 9 105. Possible RI Convention in Honolulu, Hawaii ....................................................................................................... 10 106. Service Awards Committee Report ...................................................................................................................... 11 107. Global Networking Groups Report ....................................................................................................................... 11 108. Proposed New Rotary Action Groups .................................................................................................................. 11 109. District Conference President’s Representatives Program Evaluation ................................................................. 11 110. 2020–21 Training Events Evaluation Status Report ............................................................................................. 12 111. Club Naming Policy ............................................................................................................................................. 12 112. Use of “Rotary” Name in Toastmaster’s Club Name ........................................................................................... 12 113. Regional Leader Teams ........................................................................................................................................ 13 114. Communications Committee Report .................................................................................................................... 13 115. Finance Committee Report ................................................................................................................................... 13 116. Audit Committee Report....................................................................................................................................... 14 117. Investment Committee Report .............................................................................................................................. 14 118. Funding for 2020–21 Global Grants ..................................................................................................................... 14 i Appendices A. Ratification of Decision Made by the President (Decision 78) ..............................................................16 B. Ratification of Decisions Made by the General Secretary (Decision 79) ...............................................17 C.* Updates to the Rotary Code of Policies (Decision 84) D.* 2021–22 RI and Joint RI/TRF Committees and Advisers (Decision 86) E. Proposed Legislation for the 2022 Council on Legislation (Decision 88)..............................................25 F.* Recipients of the 2020–21 RI Service Above Self Award, Rotary Alumni Global Service Award, and Rotary Alumni Association of the Year Award (Decision 106) G. Rotary Brand Guidelines Compliance (Decision 114) ...........................................................................26 H.* 2021–22 Budget Assumptions (Decision 115) *Filed only with the official copy of these minutes. ii MINUTES of the JANUARY 2021 MEETING Rotary International Board of Directors The Rotary International Board of Directors met virtually on 27–28 January 2021. Present