OOTACAMUND GYMKHANA CLUB 124th ANNUAL REPORT 2019-2020 OOTACAMUND GYMKHANA CLUB 124th ANNUAL REPORT 2019-2020 Estd 1896 Finger Post, Ootacamund, The Nilgiris - 643 006 South India, Tamil Nadu. Phone : 0423-2442254, 2448497 Fax : 2445967 Mobile : 94887 73351 E-Mail : [email protected] , [email protected] www.ootygymkhana.club 1 OOTACAMUND GYMKHANA CLUB 119th ANNUAL REPORT 2014-2015 2 OOTACAMUND GYMKHANA CLUB 124th ANNUAL REPORT 2019-2020 OOTACAMUND GYMKHANA CLUB EXECUTIVE COMMITTEE MEMBERS FOR THE YEAR 2019-2020 1 T.GUNDAN PRESIDENT 2. R.SHYAM SUNDER VICE PRESIDENT 3. K.KRISHNAKUMAR HONORARY SECRETARY 4. JUNAID ALI SAIT GOLF CAPTAIN 5. SATHISH BALAGOPAL HONORARY TREASURER 6. M.P.GEORGE COMMITTEE MEMBER 7. MURALI KHEMCHAND COMMITTEE MEMBER 8. K. KANDAVADIVEL COMMITTEE MEMBER 9. MANTHRACHALAM .K COMMITTEE MEMBER 10. KUMARASWAMY .P COMMITTEE MEMBER 11. RANGASWAMY .P COMMITTEE MEMBER 12. LEELAKRISHNAN.N. COMMITTEE MEMBER 13. S. RAMASUBRAMANIAM COMMITTEE MEMBER 14. A. SURENDRAN COMMITTEE MEMBER 15. MRS. INNOCENT DIVYA EX- OFFICIO MEMBER THE COLLECTOR OF NILGIRIS 16. MR.GURUSWAMY DABBALA, I.F.S., EX- OFFICIO MEMBER DFO, NILGIRI FOREST DIVISION 3 OOTACAMUND GYMKHANA CLUB 124th ANNUAL REPORT 2019-2020 MEETINGS There were Five Meetings of the Executive Committee during the year 2019 -2020. Details of attendance of each Committee Member at the meetings of the Executive Committee are as under :- Name No.of Meetings attended MR.T. GUNDAN PRESIDENT 5 MR. R.SHYAMSUNDER VICE PRESIDENT 2 MR. K. KRISHNAKUMAR HONORARY SECRETARY 5 Mr. JUNAID ALI SAIT GOLF CAPTIAN 4 MR.SATISH BALAGOPAL HONORARY TREASURER 2 MR. M. P. GEORGE COMMITTEE MEMBER 4 MR.MURLI KHEMCHAND COMMITTEE MEMBER 5 MR.K.KANDAVADIVEL COMMITTEE MEMBER 3 MR.MANTHRACHALAM COMMITTEE MEMBER 3 MR.KUMARASWAMY COMMITTEE MEMBER 3 Mr.P.RANGASWAMY COMMITTEE MEMBER 4 Mr.N.LEELAKRISHNAN COMMITTEE MEMBER 2 MR. S. RAMASUBRAMANIAN COMMITTEE MEMBER 3 MR.SURENDRAN.A COMMITTEE MEMBER 1 4 OOTACAMUND GYMKHANA CLUB 124th ANNUAL REPORT 2019-2020 OOTACAMUND GYMKHANA CLUB Registered Office: CIN : U91990TZ1896NPL000137 Finger Post Ph. (0423) 2442254, 2448497 Udhagamandalam Fax: (0423) 2445967 The Nilgiris-643006. E-mail: [email protected] NOTICE OF THE MEETING Notice is hereby given that the 124th Annual General Meeting of the Club will be held at the Registered Office of the Club on Saturday 26th December 2020, at 5.30 pm, to transact the following business. You are requested to attend the meeting. ORDINARY BUSINESS: 1. To receive, and if deemed fit, approve and adopt the report of the Executive Committee on the working of the Club for the year 2019-2020, the Audited Income and Expenditure Account for the year ended 31.03.2020, the Audited Balance Sheet as on that date, and the Auditor's report thereon. 2. To elect a President, Vice President and other members of the Executive Committee from the conclusion of this Annual General Meeting upto the conclusion of the Second successive Annual General Meeting of the Club,in terms of Sections 149,152 and 162 of the Companies Act 2013. 3. To appoint Statutory Auditors for the year 2020-2021 and to authorize the Executive Committee to fix their remuneration. BY ORDER OF THE EXECUTIVE COMMITTEE PLACE: OOTACAMUND Sd: K.KRISHNAKUMAR DATE : 28-11-2020 HONORARY SECRETARY NOTE: Any Member seeking any clarification whatsoever on the Statement of Accounts & Annual report shall submit in writing the clarification sought to the Honorary Secretary , at least ten days prior to the AGM. i.e on or before 17th December ,2020. 5 OOTACAMUND GYMKHANA CLUB 124th ANNUAL REPORT 2019-2020 OOTACAMUND GYMKHANA CLUB, OOTACAMUND REPORT OF THE EXECUTIVE COMMITTEE To the Members, The Executive Committee has pleasure in submitting their 124th Annual Report of the Company together with the Audited Statements of Accounts for the year ended 31st March, 2020. 1. FINANCIAL RESULTS The Company's financial performance for the year under review along with previous year's figures is given hereunder: Particulars 31.03.2019 31.03.2020 (Amount in Rs lakhs) (Amount in Rs lakhs) Revenue from Operations 58.25 56.44 Other Income 137.91 128.23 Total Income 196.16 184.67 Less: Interest Nil Nil Surplus before Depreciation & Ta x 62.43 76.35 Less Depreciation 6.40 6.32 Surplus after depreciation and Interes t 56.03 70.03 Less: Current Income Tax 19.81 18.87 Less Previous year adjustment of Income Tax , Nil Nil Less Extra ordinary Items Nil Nil Surplus after Tax 36.22 51.16 Dividend (including Interim if any and final ) Nil Nil Surplus after dividend and Tax Nil Nil Amount transferred to General Reserve 36.22 51.16 Balance carried to Balance Sheet 36.22 51.16 Earnings per share (Basic) Nil Nil Earnings per Share(Diluted) Nil Nil 6 OOTACAMUND GYMKHANA CLUB 124th ANNUAL REPORT 2019-2020 2. REVIEW OF BUSINESS OPERATIONS AND FUTURE PROSPECTS This year's workings have resulted in a pre tax surplus of Rs.70,03,116.48/-and Rs.51,16,371.66/- as post tax surplus after depreciation amounting to Rs. 6,32,207.73/-towards a surplus of Rs.36,21,831.97/- last year. Your committee proposes to transfer to reserves and surplus the above said post tax surplus. New members admitted during the year were 8. The membership as on31-03-2020 stands at 877. The Catering, Refreshments, Accommodation, smoke and Golf departments have resulted in surpluses of Rs.9,79,441.97/-, Rs.7,49,446.00/-, Rs.39,75,304.00/- ,Rs 4,842.87/-,Rs.1,570.61/-respectively. There is a deficit of Rs.66,385.00/- in Billiards and TT cards department respectively. There is an overall surplus of Rs.56,44,220.45/-before depreciation, general, administrative and common expenses. The investment in fixed deposits with the banks stood at Rs.11,71,25,222.40/-as on 31-03-2020 against Rs.11,05,32,355.40/-in the previous year. We have earned a sum of Rs.68,87,266.86/-as interest on deposits and Rs.1,23,406/-on savings accounts as against Rs.78,27,404.28/-and Rs.1,52,950.00/- respectively in the previous year. The claim towards Golf course permit fee for the years from 1986 onwards stand at Rs.57,51,63,729/-,as per the letter number 13536/1995/D1 dated 30/06/2018 from district forest officer Nilgiris forest division Udhagamandalam, refer note number 27(i)(a). Tamil Nadu forest department Nilgiris forest division Udhagamandalam vide their letter dated 03/07/2019 has demanded the club to pay Rs.3,19,22,900/- as net present value towards diversion of forest land for non-forestry purpose. Under forest conservation act 1980, they have permitted us to pay this amount in ten equal annual installments, refer note number 27(i) (b).Both the demands are not acknowledged as debt by the company. The Details of the demands are as follows: Demand vide letter dated 30/06/2018: Rs.57,51,63,729.00 Demand vide letter dated 03/07/2019: Rs. 3,19,22,900.00 -------------------------- TOTAL Rs. 60,70,86,629.00 ================ The committee approved the payment of Rs.31,92,900/-refer note number 27 (i) (c), the first installment of NPV as per the orders of the ministry of the environment forest and climate change for the diversion of forest land for non-forestry purpose. Land is identified for the afforestation and the same is informed to the district forest officer. The committee is awaiting a suitability report for the purchase of land and afforestation. Even though the funds were arranged for the payment of first installment of NPV, this was not accepted by the department due to non-receipt of suitability report of land for afforestation. The second installment of Rs. 31,92,900/- for the NPV was due on 20th September 2020. The committee in it's Emergency Executive Committee Meeting held on March 13th 2020, decided that before proceeding to negotiate and finalise purchase of the lands identified and submitting the proposal online to the Forest department, the team from the committee comprising the President, Vice President , 7 OOTACAMUND GYMKHANA CLUB 124th ANNUAL REPORT 2019-2020 Hon.Secretary & other committee members visit and inspect the lands identified and engage a lawyer for obtaining the legal opinion on the title deeds and also engage a retired Forest officer to inspect the lands and submit a suitability report,Enabling to finalising the proposal suitable for afforestation. However due to the lockdown due to Covid 19 the inspection has been fixed for a later date when the pandemic situation is under control. As regards the demand by the commercial tax department towards the luxury tax, the matter remains as such and no further development over the last year has taken place. As the original demand of Rs.8,43,690/- has not been deleted, this sum also has been treated as a contingent liability. Lease Rent for Fasli has been demanded by the District Tahsildar, Ootacamund vide letter no.1427RCA4/11697/2004 dated 01.09.2017for a sum of Rs.14,17,53,721/-. Writ petition is moved by the club to reconsider the lease rent. Earlier one writ petition was filed in 2012 for the same case. The court has agreed to hear both cases combined together. Over the years the following amounts have been paid under protest. DATE/YEAR AMOUNT (RS) 16.01.2012 5,02,775.00 27.03.2014 5,02,775.00 20.03.2015 5,02,775.00 25.04.2016 5,02,775.00 31.05.2017 5,02,775.00 20.03.2018 5,02,775.00 30.11.2018 5,00,000.00 30.11.2018 5,00,000.00 TOTAL 40,16,650.00 During the financial year 2019-20 no amount was paid towards lease rent for the revenue land since the matter is pending before High Court.