Monitoring and Operations Committee Agenda NOTICE IS GIVEN that the next meeting of the Monitoring and Operations Committee will be held via Zoom (Audio Visual Meeting) on: Tuesday 7 September 2021 COMMENCING AT 9.30 am Due to Covid-19 Alert Level 3 restrictions, this meeting will now be held via Zoom (Audio Visual Meeting) and recorded and livestreamed. The Public section of this meeting will be recorded and streamed live on Bay of Plenty Regional Council’s website. To watch the meeting live, click on the following link: https://www.youtube.com/user/bopregionalcouncil. Further details on this can be found after the Terms of Reference within the Agenda. Fiona McTavish Chief Executive, Bay of Plenty Regional Council Toi Moana 30 August 2021 Monitoring and Operations Committee Membership Chairperson Cr Kevin Winters Deputy Chairperson Cr Norm Bruning Members All Councillors Quorum Seven members, consisting of half the number of members Meeting frequency Quarterly Purpose Oversee and monitor the implementation of policies and strategies, promoting effective delivery and coordination between policy and implementation through recommendations to the Strategy and Policy Committee. Monitor the implementation of Council’s activities, projects and services. Role Oversee and monitor: Regulatory performance of permitted activities, resource consents and bylaw rules, including compliance and enforcement. Delivery of biodiversity, catchment management and flood protection activities in the region. Delivery of biosecurity activities, including implementation and monitoring of the Regional Pest Management Plan. Effectiveness of navigation safety bylaw responses. State of the Environment monitoring. Implementation of specific programmes in place such as the Mount Maunganui Industrial Air Programme, and integrated catchment programmes (e.g. Rotorua Lakes and Tauranga Moana). Receive information on environmental monitoring and performance monitoring trends and recommend to the Strategy and Policy Committee to inform policy review. Monitor Council’s actions on Climate Change. Operational activities that implement relevant national and regional plans and strategies, including: . science . flood protection INFOCOUNCIL ID: A3913680 2 . biosecurity . catchment management . rivers and drainage . compliance, monitoring and enforcement . resource consents . maritime Power to Act To make all decisions necessary to fulfil the role and scope of the committee subject to the limitations imposed. The Monitoring and Operations Committee is not delegated authority to: Develop, adopt or review strategic policy and strategy. Approve Council submissions on legislation, policy, regulations, standards, plans and other instruments prepared by Central Government, Local Government and other organisations. Identify, monitor and evaluate necessary actions by the organisation and other relevant organisations under co-governance arrangements. Power to Recommend To the Strategy and Policy Committee on matters necessary for reviewing plans, strategies and policies. To Council and/or any standing committee as it deems appropriate. INFOCOUNCIL ID: A3913680 3 Live Streaming and Recording of Meetings Please note the Public section of this meeting is being recorded and streamed live on the Bay of Plenty Regional Council’s website in accordance with Council's Live Streaming and Recording of Meetings Protocols which can be viewed on Council’s website. The recording will be archived and made publicly available on Council's website within two working days after the meeting on www.boprc.govt.nz for a period of three years (or as otherwise agreed to by Council). All care is taken to maintain your privacy; however, as a visitor in the public gallery or as a participant at the meeting, your presence may be recorded. By remaining in the public gallery, it is understood your consent is given if your image is inadvertently broadcast. Opinions expressed or statements made by individual persons during a meeting are not the opinions or statements of the Bay of Plenty Regional Council. Council accepts no liability for any opinions or statements made during a meeting. INFOCOUNCIL ID: A3913680 4 Bay of Plenty Regional Council - Toi Moana Governance Commitment mō te taiao, mō ngā tāngata - our environment and our people go hand-in-hand. We provide excellent governance when, individually and collectively, we: Trust and respect each other Stay strategic and focused Are courageous and challenge the status quo in all we do Listen to our stakeholders and value their input Listen to each other to understand various perspectives Act as a team who can challenge, change and add value Continually evaluate what we do TREAD LIGHTLY, THINK DEEPLY, ACT WISELY, SPEAK KINDLY. INFOCOUNCIL ID: A3913680 5 MONITORING AND OPERATIONS COMMITTEE 7 SEPTEMBER 2021 Recommendations in reports are not to be construed as Council policy until adopted by Council. Agenda 1. Apologies 2. Public Forum 3. Items not on the Agenda 4. Order of Business 5. Declaration of Conflicts of Interest 6. Public Excluded Business to be Transferred into the Open 7. Minutes Minutes to be Confirmed 7.1 Monitoring and Operations Committee Minutes - 8 June 2021 9 8. Presentations 8.1 Fish Passage Barrier Remediation Work in the Bay of Plenty Region Presented by: Kelly Hughes, ATS Environmental 9. Reports 9.1 Chairperson's Report 16 Attachment 1 - Letter to consent holders - Essential information for dairy farmers 30 Attachment 2 - LTP Submission Points - Monitoring and Operations Committee 32 Attachment 3 - Monitoring and Operations Work Programme 2021-22 41 Decisions Required 9.2 Operational Plan Annual Report 2020-21 and 2021-22 Operational Plan for the Regional Pest Management Plan 42 Supporting Document 1 - Regional Pest Management Plan Operational Plan 2021/22 - Draft Supporting Document 2 - Regional Pest Management Plan Operational Plan - Annual Report 2020-2021 - Draft INFOCOUNCIL ID: A3913680 6 MONITORING AND OPERATIONS COMMITTEE 7 SEPTEMBER 2021 Information Only 9.3 Mount Maunganui Industrial Airshed Update 49 Attachment 1 - Mount Maunganui Airshed PM10 exceedances at August 2021 58 Attachment 2 - Letter to Jo Gascoigne Ministry for the Environment re membership of the Mount Maunganui Air Quality Working Party - 14 June 2021 59 Attachment 3 - Mount Maunganui Air Quality Working Party Key Actions 61 Attachment 4 - Mount Industrial media report Comms and Media 13 May - 13 August 2021 67 9.4 Consents Annual Report 83 9.5 Climate Change Programme Reporting 96 9.6 Environmental Code of Practice for Rivers & Drainage Maintenance Activities - 2021 Annual Review 103 Attachment 1 - Hapu/Iwi Resource Management Plans (HIMP) 109 Attachment 2 - Table of completed Rivers and Drainage Operations Works 113 Attachment 3 - Rivers and Drainage Operations Complaints Register 114 9.7 Rivers and Drainage, Operational and Capital Works 2020-21 118 10. Public Excluded Section Resolution to exclude the public Excludes the public from the following parts of the proceedings of this meeting as set out below: The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: Item Subject of each Reason for passing Grounds under When the item No. matter to be this resolution in Section 48(1) for can be released considered relation to each the passing of into the public matter this resolution 10.1 Public As noted in the As noted in the To remain in Excluded relevant Minutes. relevant public excluded. Monitoring Minutes. and Operations Committee Minutes - 8 June 2021 INFOCOUNCIL ID: A3913680 7 MONITORING AND OPERATIONS COMMITTEE 7 SEPTEMBER 2021 Item Subject of each Reason for passing Grounds under When the item No. matter to be this resolution in Section 48(1) for can be released considered relation to each the passing of into the public matter this resolution 10.2 Rotoiti/Rotomā Withholding the 48(1)(a)(i) On the Chief Sewerage information is Section 7 Executive's Reticulation necessary to (2)(c)(i). approval. Scheme Project protect information Background which is subject to and Update an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information, or information from the same source, and it is in the public interest that such information should continue to be supplied. Minutes to be Confirmed 10.2 Public Excluded Monitoring and Operations Committee Minutes - 8 June 2021 Decisions Required 10.1 Rotoiti/Rotomā Sewerage Reticulation Scheme Project Background and Update Attachment 1 - Rotoiti Rotomā Sewerage Reticulation Scheme Project Status and Background - Public Excluded 11. Public Excluded Business to be Transferred into the Open 12. Readmit the Public 13. Consideration of Items not on the Agenda INFOCOUNCIL ID: A3913680 8 MONITORING AND OPERATIONS COMMITTEE MINUTES 8 JUNE 2021 Item 7.1 Item Monitoring and Operations Committee Open Minutes Commencing: Tuesday 8 June 2021, 9.30 am Venue: Mataatua Room, Bay of Plenty Regional Council, 5 Quay Street, Whakatāne Chairperson: Cr Kevin Winters Deputy Chairperson: Cr Norm Bruning Members: Cr Bill Clark Cr Stuart Crosby Chairman Doug Leeder Cr Matemoana McDonald Cr Jane Nees Cr Stacey Rose