EMPLOYEE PERSONNEL POLICY MANUAL Revised May 13, 2019 (This policy manual supersedes and replaces any and all previous Policy manuals prior to May 13, 2019) 1 Table of Contents INTRODUCTION ............................................................................................................. 8 Purpose ...................................................................................................................... 8 Responsibility ............................................................................................................ 8 Coverage .................................................................................................................... 8 Severability ................................................................................................................. 8 The Personnel Program ............................................................................................. 8 Administration of Policies and Procedures .......................................................... 9 Departmental Policy Handbooks .............................................................................. 9 Elected Officials ....................................................................................................... 10 Personnel Records .................................................................................................. 10 Open Door Policy ..................................................................................................... 12 SECTION I: EMPLOYMENT ......................................................................................... 13 Equal Employment Opportunity .............................................................................. 13 At Will Employment ................................................................................................. 13 Accommodating Disabilities ................................................................................... 13 Recruitment .............................................................................................................. 14 Internal Recruitment ............................................................................................. 14 Employee Responsibilities ................................................................................... 14 Department Head/Elected Officials’ Responsibilities ......................................... 14 Recruitment Process ............................................................................................ 15 Verification of Information ....................................................................................... 16 Reference Request ................................................................................................... 16 Pre-employment Screening ..................................................................................... 17 Background Investigations .................................................................................. 17 Drug Screening ..................................................................................................... 18 Medical Screening.................................................................................................... 20 Employment Eligibility Verification ........................................................................ 21 Emergency Appointment ......................................................................................... 21 Reinstatement .......................................................................................................... 21 Definition of Employment Status ............................................................................ 21 Introductory Period .................................................................................................. 22 Time Period ........................................................................................................... 22 Conditions ............................................................................................................. 22 Evaluation ............................................................................................................. 23 Extensions ............................................................................................................ 23 Completion of Introductory Period ...................................................................... 23 Workweek ................................................................................................................. 23 Transfers .................................................................................................................. 23 Promotions ............................................................................................................... 24 Reemployment after Termination ........................................................................... 24 Employment of Relatives ......................................................................................... 24 Definition of Relative ............................................................................................ 25 Employment of Minors ............................................................................................ 25 Personal Relationships ........................................................................................... 26 Outside/Off Duty Employment ................................................................................ 27 SECTION II: STANDARDS OF CONDUCT .................................................................. 29 Equal Employment Opportunity (EEO) Procedures .............................................. 29 Discrimination/Harassment ..................................................................................... 29 2 Discrimination/Harassment Procedures ................................................................ 30 Sexual Harassment .................................................................................................. 31 Discrimination/Sexual Harassment Complaint Procedures .................................. 32 Violence and Bullying…………………………………………………………………….. 33 Standards of Behavior ............................................................................................. 34 Honesty and Fairness ........................................................................................... 35 Entertainment and Hospitality ............................................................................. 36 Violations .............................................................................................................. 36 Conflict of Interest ................................................................................................... 36 Conflict Prohibitions ............................................................................................. 36 Federal Hatch Act..................................................................................................... 43 Soliciting and Distribution of Literature ................................................................. 43 Distribution by Non-Employees ........................................................................... 43 Distribution by Employees ................................................................................... 43 Electronic Communications .................................................................................... 44 Business/Personal Use ........................................................................................ 45 Use of Internet ....................................................................................................... 45 E-Mail and Voice Mail ........................................................................................... 46 Drug-Free Workplace ............................................................................................... 48 Conviction for Workplace Drug Offenses ........................................................... 49 Drug-Free Workplace Procedures .......................................................................... 50 Responsibility ....................................................................................................... 50 Exceptions -- Medically Prescribed Drugs .......................................................... 50 Drug and Alcohol Testing .................................................................................... 51 Opportunity to Contest or Explain Test Results ................................................. 52 Searches and Inspections .................................................................................... 52 Off the Job ............................................................................................................. 52 Consequence of Violation of This Policy ............................................................ 52 Disciplinary Recourse .......................................................................................... 53 Weapons in the Workplace ...................................................................................... 53 Tobacco Free Workplace ......................................................................................... 54 Employee’s Responsibility ................................................................................... 55 Employer’s Responsibility ................................................................................... 55 Cellular Telephone Usage ......................................................................................