NRFA Annual Report 2012 ANNUAL REPORT 2012 33 FAIRLEY ROAD, RIDGEWAY P O. BOX 50695, LUSAKA, ZAMBIA TEL: 260 211 253145, 255660, 250823 FAX: 260 211 253154, 252731 EMAIL: [email protected], [email protected] WEBSITE: http//www.nrfa.org.zm 1 | P a g e NRFA Annual Report 2012 TABLE OF CONTENTS ABBREVIATIONS AND ACRONYMS ............................................................................................................. 3 ACTING BOARD CHAIRPERSON’S FOREWORD ............................................................................................ 6 DIRECTOR/CEO’S REPORT ......................................................................................................................... 7 COMMITTEE OF MINISTERS ON ROAD MANAGEMENT INITIATIVE (RMI) ..................................................... 9 COMMITTEE OF PERMANENT SECRETARIES ON RMI .................................................................................. 9 NRFA BOARD OF DIRECTORS .................................................................................................................... 10 NRFA MANAGEMENT TEAM .................................................................................................................... 10 1.0 INTRODUCTION .............................................................................................................................. 11 2.0 CORPORATE SUPPORT .................................................................................................................... 11 2.1 HUMAN RESOURCE MANAGEMENT ...................................................................................................... 11 2.2 GENERAL ADMINISTRATION ........................................................................................................................... 12 2.3 PROCUREMENT COMMITTEE ......................................................................................................................... 12 2.4 PUBLIC RELATIONS ................................................................................................................................. 13 2.5 INTEGRITY COMMITTEE ......................................................................................................................... 15 2.6. BOARD AFFAIRS ..................................................................................................................................... 16 2.7. THE 11TH ARMFA ANNUAL GENERAL ASSEMBLY .................................................................................... 18 3.0 FUND MANAGEMENT ..................................................................................................................... 30 3. 1 MAJOR ACHIEVEMENTS DURING 2012 .................................................................................................. 30 3.2 MOBILISATION, MANAGEMENT AND ADMINISTRATION OF THE ROAD FUND ........................................................... 32 3.3 MOBILISATION, MANAGEMENT AND ADMINISTRATION OF THE EXTERNAL RESOURCES DURING 2012 .......................... 36 3.4 FORECAST MOBILISATION AND IMPLEMENTATION OF PROJECTS FROM LOCAL RESOURCES DURING 2013 .................. 45 3.5 FORECASTED MOBILIZATION AND IMPLEMENTATION OF PROJECTS FROM EXTERNAL RESOURCES DURING 2013 ........... 47 4.0 INTERNAL AUDIT ............................................................................................................................ 48 4.1 ACTIVITIES DURING THE YEAR................................................................................................................ 48 4.2 PROJECT INSPECTION VISITS .................................................................................................................. 49 4.3 PRE-AUDIT OF PAYMENT CERTIFICATES AND ADMINISTRATION EXPENSES .......................................... 49 4.4 WAY FORWARD ..................................................................................................................................... 49 5.0 MONITORING AND EVALUATION ..................................................................................................... 50 5.1 ROAD PROJECTS DURING THE PERIOD UNDER REVIEW ....................................................................................... 50 5.2 CERTIFICATES ............................................................................................................................................. 52 5.3 INSPECTIONS.............................................................................................................................................. 52 5.4 TECHNICAL AUDIT OF COUNCILS .................................................................................................................... 55 5.5 TECHNICAL AUDIT OF PRIORITY RIVER CROSSINGS IN NORTHERN AND LUAPULA PROVINCES AND 4 NATIONAL PARKS .... 56 5.6 PARTICIPATION OF NRFA IN OTHER ROAD SECTOR PROGRAMMES ...................................................................... 56 6.0 CONCLUSION .................................................................................................................................. 60 ANNEXES ......................................................................................................................................................... 61 2 | P a g e NRFA Annual Report 2012 ABBREVIATIONS AND ACRONYMS ACC - Anti Corruption Commission AfDB - African Development Bank AGA - Annual General Assembly AGM - Annual General Meeting APL Adaptable Programme Lending ARMFA - African Road Maintenance Funds Association AWP Annual Work Programme BADEA - Arab Bank for Economic Development in Africa BEA - Budget and Economic Affairs CAIP - Community Access Improvement Project CFI - Construction Fund Initiative COMESA - Common Market for Eastern and Southern Africa CR - Credit DANIDA - Danish International Development Agency DBSA - Development Bank of Southern Africa Development Association EAC - East African Community EIB - European Investment Bank EU - European Union GRZ - Government of the Republic of Zambia IDA - International Development Agency IFG International Focus Group JICA ODA - Japanese International Cooperation Agency Official Development Assistance K’b - Kwacha billion K’m - Kwacha million Km - Kilometre LCC - Lusaka City Council LRA - Local Road Authority MAL - Ministry of Agriculture & Livestock MEWD - Ministry of Energy and Water Development MLGH - Ministry of Local Government and Housing MOF - Ministry of Finance MOJ - Ministry of Justice MOU - Memorandum of Understanding MTA - Ministry of Tourism and Arts MTWSC - Ministry of Transport, Works, Supply and Communication NCC - National Council for Construction NDF - Nordic Development Fund NRFA - National Road Fund Agency NRFAIC - National Road Fund Agency Integrity Committee ORUC - Other Road User Charges PBRC - Performance Based Road Contract PS - Permanent Secretary RDA - Road Development Agency RE - Regional Engineer RMI - Road Management Initiative ROADSIP - Road Sector Investment Programme RRMP - Road Rehabilitation and Maintenance Programme RSPS - Road Sector Programme Support 3 | P a g e NRFA Annual Report 2012 RTSA - Road Transport and Safety Agency SADC - Southern African Development Community WORC - Working on Roads Countrywide ZICA - Zambia Institute of Chartered Accountants ZIPAR - Zambia Institute of Policy Analysis and Research ZITF - Zambia International Trade Fair ZMK - Zambian Kwacha ZNBC Zambia National Broadcasting Corporation 4 | P a g e NRFA Annual Report 2012 VISION A Good and Safe Road Network MISSION STATEMENT To mobilize, manage and administer financial resources for developing and maintaining quality and safe road infrastructure and road transport services. GOAL The NRFA will ensure efficient and effective provision of adequate financial resources for developing and maintaining quality and safe roads and transport services CORE VALUES: Accountability and Responsibility Efficiency and Effectiveness Health and Safety Integrity and Impartiality Professionalism Service Ethics, Customer Satisfaction and Corporate Social Responsibility Teamwork and Innovativeness Transparency and Zero Tolerance to Corruption 5 | P a g e NRFA Annual Report 2012 This has led to diversified sources of funds and better cooperation with our implementing Agencies to attain even higher achievements within the framework of the Sixth National Development Plan, Phase two of the Road Sector Investment Programme and the 2013 national budget. To this end, it gives me great satisfaction to announce that as has been the case in previous years, the Agency received a clean financial audit, for the period under review, which bears testimony to the integrity ACTING BOARD CHAIRPERSON’S employed in the management and FOREWORD administration of the Road Sector finances. A heartfelt welcome to our 2012 Annual The results of the unqualified audited Report! financial statements meant that every kwacha budgeted for in the 2012 Annual Work Plan as st During the year ended 31 December 2012, approved by the Board, transformed much of the Board was the focal point of the Agency’s the core road network for the economic corporate governance system and was benefit of all Zambians. responsible for the policy direction and performance of the Agency. As we begin the new year, I wish to underline the importance of the fiduciary role the The board played its role of overseeing the Agency plays and urge management and staff Agency’s governance and ensuring that to upscale the monitoring and evaluation appropriate financial