PLANNING & ZONING COMMISSION Monday, November 6, 2017 7:00 pm City of Elgin City Council Chambers - 2nd Floor North Tower 150 Dexter Court, Elgin, IL 60120 AGENDA A. Call Meeting to Order B. Roll Call C. Approval of Minutes October 2, 2017 D. Chairman’s Opening Statement E. Administer Oath to Persons Desiring to Testify F. Petitions to be Considered Map Amendment and Conditional Use: 1. 654 Wellington Ave - #23-17 and #27-17, Rezoning from RC3 Residence Conservation District to CF Community Facility District, and Conditional use for a Planned Development to construct a new Fox River Water Reclamation District pump station. (Due to changes in the petition, this item will be re-noticed and presented at December 4, 2017 Planning and Zoning Commission meeting. No action required at this time.) Map Amendment: 1. 1600 Fleetwood Dr - #21-17, Establish a Planned Development with rezoning from GI General Industrial District to PGI Planned General Industrial District for future construction of parking, vehicle use areas, and a commercial operations yard. 2. 411 W River Rd - #22-17, Establish a Planned Development with rezoning from PGI Planned General Industrial District to PCF Planned Community Facility District for a specialty hospital for individuals with variety of health issues, including but not limited to depression, anxiety, substance abuse and trauma. G. Other Business H. Summary of Pending Development Applications I. Public Comment J. Adjournment THE CITY OF ELGIN IS SUBJECT TO THE REQUIREMENTS OF THE AMERICANS WITH DISABILITIES ACT OF 1990. INDIVIDUALS WITH DISABILITIES WHO PLAN TO ATTEND THIS MEETING AND WHO REQUIRED CERTAIN ACCOMMODATIONS IN ORDER TO ALLOW THEM TO OBSERVE AND/OR PARTICIPATE IN THIS MEETING, OR WHO HAVE QUESTIONS REGARDING THE ACCESSIBILITY OF THE MEETING OR THE FACILITIES, ARE REQUESTED TO CONTACT THE HUMAN RESOURCES DEPARTMENT, ADA COORDINATOR AT (847) 931-5620 {TDD (847) 931-5616} PROMPTLY TO ALLOW THE CITY OF ELGIN TO MAKE REASONABLE ACCOMMODATIONS FOR THOSE PERSONS. PLANNING & ZONING COMMISSION City of Elgin October 2, 2017 Proposed - Minutes The regular meeting of the Planning & Zoning Commission was called to order at 7:00 p.m. on in the City Council Chambers by Chairman Siljestrom. Members Present: Karen Beyer, Jay Cox, Beth Kruger, Jerri McCue, Loretta Revesz and Chairman Robert Siljestrom. Members Absent: Steven Migala. Staff Present: Damir Latinovic, Senior Planner. APPROVAL OF MINUTES: Motion made by Commissioner McCue to approve the minutes of September 11, 2017, as submitted. The motion was seconded by Commissioner Kruger. The motion passed 5-0-1. (Abstain: Cox) Oath Administered: The court reporter administered the oath to all persons desiring to testify. PETITION TO BE CONSIDERED: Consideration of Petition 27-16 Requesting a conditional use in the NB Neighborhood Business District for a conditional commercial antenna tower, and requesting a variation (1) to the number of off-street parking stalls required by Chapter 19.45 of the Elgin Municipal Code, 1976 as amended, and (2) to the height requirement of Chapter 6.95 of the Elgin Municipal Code, 1976 as amended, to install a 106-foot tall commercial antenna tower on the Property Located at 726-750 W. Chicago Street, by Tom Ferry of Buell Consulting on behalf of SBA BTS, LLC, as Applicant, and Jasco Holdings LLC, as Property Owner Mr. Latinovic stated the petition was withdrawn by the applicant and that no further action is required by the Commission. Planning & Zoning Commission October 2, 2017 Page 2 of 3 Consideration of Petition 17-17 Requesting a conditional use to establish a commercial event space with activities pertaining to assembly of people in the CC1 Centre City District. The subject property is located at 219 West Highland Avenue; application submitted by Frida’s Party Room and Kurt Kresmery, as applicants, and Kurt Kresmery, the property owner. No objectors were present. Commissioner Beyer made a motion to recommend that the City Council approve Petition 17- 17 subject to the conditions outlined within the staff report, and to add a condition that the rental agreement for the facility include language instructing the lessees and other event attendees to use the crosswalk at the intersection of W. Highland Avenue and N. State Street to access the city-owned parking lot at the northwest corner of N. State Street and W. Highland Avenue; and to adopt as the findings of the Commission, the documents and conditions provided within such staff report. There being no second to the motion as presented, the motion failed. Commissioner Revesz moved to recommend that City Council approve Petition 17-17 subject to the conditions outlined within the staff report; and to adopt as the findings of the Commission the documents and conditions provided within such staff report. Commissioner Cox seconded the motion, which was adopted 6-0. OTHER BUSINESS: Consideration of the 2018 Meeting Date Schedule Commissioner Cox moved to approve the proposed meeting dates for 2018. Commissioner Beyer seconded the motion, which was unanimously approved. PENDING DEVELOPMENT APPLICATIONS: Mr. Latinovic gave a summary of pending applications. ADJOURNMENT: Motion to adjourn was made by Commissioner Beyer. The motion was seconded by Commissioner Revesz. The motion passed unanimously. The meeting of the Planning & Zoning Commission was adjourned at 7:30 p.m. Respectfully submitted, Planning & Zoning Commission October 2, 2017 Page 3 of 3 ________________________________________ Damir Latinovic, Senior Planner ________________________________________ Date Approved by the Planning & Zoning Commission November 6, 2017 TO: Chairman and Members of the Planning and Zoning Commission FROM: Damir Latinovic, AICP; Senior Planner SUBJECT: Pet 23-17 Map Amendment & Pet 27-17 Conditional Use for a Planned Development 654 and 700 Wellington Avenue FRWRD Pump Station 31 SUBJECT Consideration of Petitions 23-17 and 27-17 requesting approval of (1) a Map Amendment from RC3 Residence Conservation District to CF Community Facility District, (2) a Conditional Use for a treatment, transmission, and distribution facility: equipment, equipment buildings, towers, exchanges, substations, regulators, and (3) a Planned Development as a Conditional Use with a departure from Section 19.90.015, “Definitions and Regulations”, to allow for the construction of a fence other than a four-foot high open design fence in the street yard, and a departure from Section 19.14.700, “Additional Architectural and Exterior Building Material Requirements for Commercial, Industrial, or Institutional Development”, to allow for cement board lap siding and trim as the primary exterior building material, to construct a new sanitary sewer substation facility at the property commonly referred to as 654 Wellington Avenue, by Fox River Water Reclamation District, as applicant and property owner. RECOMMENDATION The applicant submitted the revised application documents on October 20, 2017 which necessitate a new, modified legal notice to be published. Staff anticipates the legal notice for the subject case will be published in time for the application to be presented to the Planning and Zoning Commission at its meeting on December 4, 2017. As such, no further action is required by the Planning and Zoning Commission at this time. November 6, 2017 MAP AMENDMENT REVIEW AND WRITTEN FINDINGS & RECOMMENDATION OF THE COMMUNITY DEVELOPMENT DEPARTMENT Community Development Department City of Elgin, Illinois OVERVIEW Fleetwood-F, LLC, Fleetwood-A, LLC, Fleetwood-S, LLC, Fleetwood-T, LLC, and Fleetwood-MM, LLC as applicants and property owners, are requesting approval of a Planned Development as a Map Amendment from GI General Industrial District to PGI Planned General Industrial District with departures from (1) 19.45.080, “Table of Required Parking”, specifically to allow a plan for future construction of parking spaces to satisfy the parking requirement, (2) 19.90.015, “Definitions and Regulations”, specifically to allow a 6-foot high fence in the street yard, (3) 19.90.015, “Definitions and Regulations”, and 19.12.600, “Obstructions in Yards”, specifically to allow a commercial operations yard in the street yard, and (4) 19.90.015, “Definitions and Regulations”, specifically to allow for screening of a commercial operations yard with a fence other than a “solid fence (SR)”, all of which are necessary to establish a plan for future construction of additional parking and a commercial operations yard at the property commonly referred to as 1600 Fleetwood Drive. Staff recommends approval of the application, subject to the conditions outlined at the end of this report. GENERAL INFORMATION Petition Number: 21-17 Requested Action: Planned Development as a Map Amendment Current Zoning: GI General Industrial District Proposed Zoning: PGI Planned General Industrial District Existing Use: Distributor of packaging and shipping supplies (Stamar Packaging Inc.) Proposed Use: No Change (Distributor of packaging and shipping supplies) Property Location: 1600 Fleetwood Drive Applicant: Fleetwood-F, LLC, Fleetwood-A, LLC, Fleetwood-S, LLC, Planned Development as a Map Amendment Community Development Department Petition 21-17 November 6, 2017 Fleetwood-T, LLC, and Fleetwood-MM, LLC Owner Fleetwood-F, LLC, Fleetwood-A, LLC, Fleetwood-S, LLC, Fleetwood-T, LLC, and Fleetwood-MM, LLC Staff Coordinator: Damir Latinovic, AICP, Senior Planner LIST OF EXHIBITS A. Aerial Photo/ Location Map B. Zoning Map C. Parcel Map D. Site Location E. Development Application and Attachments F. Draft Ordinance BACKGROUND The subject property, commonly known as 1600 Fleetwood Drive, is approximately 21.68 acres in area. The property, zoned GI General Industrial District, is adjacent to four streets: Berkley Street on the north, Shepard Drive on the east, Fleetwood Drive on the south, and Second Street on the west side. The property is improved with a 246,243-square foot warehouse and office building located on the eastern portion of the property occupied by Stamar Packaging Inc., a distributor of packaging and shipping supplies. Two existing parking lots with a total of 93 parking spaces are also located on the eastern portion of the property adjacent to the building.