DOCUMENT RESUME ED 282 561 IR 051 927 AUTHOR Darling, Pamela W., Comp. TITLE Preservation Planning Program. Resource Notebook. Revised Edition. INSTITUTION Association of Research Libraries, Washington, D.C. Office of Management Studies. SPONS AGENCY National Endowment for the Humanities (NFAH), Washington, D.C. PUB DATE 87 NOTE 832p ; Revised Edition by Wesley L. Boomgaarden. For the Preservation Planning Program Manual,see IR 051 926. PUB TYPE Collected Works General (020) Viewpoints (120) Rcaference Materials - Bibliographies (131) EDRS PRICE MF05 Plus Postage. PC Not Available from EDRS. DESCRIPTORS Library Cooperation; Library Facilities; *Library Materials; *Library Planning; Microreproduction; *Needs Assessment; Physical Environment; *Preservation; *Program Development; Repair; Supplies; Training IDENTIFIERS Disaster Planning ABSTRACT Designed to be used with the Association of Research Libraries (ARL) "Preservation Planning Program Manual," this notebook provides access to background and technical information needed for planning and carrying out a variety of preservationprograms and activities. Its contents, all drawn from the body of preservation literature available in late 1986 and early 1987, includeexcerpts and documents that are of particular usefulness and/or difficultto obtain through normal channels, and references toover 200 additional items that are more readily available butare not reproduced here due to length or lack of reproduction permission. An introductory bibliography lists the reproductions and references for each subject area, flagged to indicate basic introductory materials and in-depth or supplementary items. The notebook is divided into the following major subject areas: (1) Introductory Readings; (2) The Physical Environment; (3) Protection of Library Materials; (4) Surveying Collection Conditions; ;5) Preservation Organization and Administration; (6) Disaster Prevention and Preparedness; (7) Preservation Microfilming; (8) Cooperative Preservation Activities; (9) Preservation Supplies; (10) Education and Trainingfor Preservation; and (11) Library Materials--Physical Nature and Treatment. (KM) *********************************************************************** 1 Reproductions supplied by MRS are the best thatcan be made * * from the original document. * *********************************************************************** PRESERVATION PLANNING PROGRAM RESOURCE NOTEBOOK INTRODUCTION The revised edition of this notebook, like the original1982 edition is is replacing, was assembled primarily for use with thePRESERVATION PLANNING PROGRAM MANUAL developed and tested by the Associationof Research Libraries' Office of Management Studies, with support ofa grant from the National Endowment for the Humanities. Its contents should also prove usefulto all those involved in preservation work in libraries andarchives. The RESOURCE NOTEBOOK provides access to backgroundand technical information needed for planning and carrying outa variety of preservation progroms and activities. It is drawn from the ever-increasing bodyof preservation literature available in late 1986-early 1987 andconsists of two complimentary kinds of information: 1) reproductions of over one hundred articles,excerpts and documents which are of particular usefulness and/ordifficelt to obtain through normal channels; 2) references to over two hundred additional itemswhich are more readily available, not reproduced in the notebookdue to length or lack of reproduction permission. Like its 1982 edition compiled by Pamela Darling, thenotebook is divided into eleven major subject areas. It begins with a bibliography of reproductions and references for each subject, flagged to indicatebasic introductory materials and in-depth or supplementary items. The bibliography is followed by the reproductions themselves. Every effort has been made to provide clear copies, but the originals of a few of the materialswere less than ideal, They were included despite this problem, because theirusefulness seemed to justify the extra effort necessary to read them. Appreciation is hereby expressed to all those authors,publishers, editors and creators who gave permission for their workto be reproduced in this notebook.' The notebook is distributed unbound. Users may wish to place sections in separate binders, to whichadditional materials on each topic may be added in the future. A Word of Caution to Readers The literature of the field continues togrow at a rapid pace. As the field matures -- which it has done considerably in recentyears -- both the quantity and quality of its literature and documentation is increased. Yet there remains, of course, uneven development in certainareas. Preservation efforts encounter many complex technical, organizational and proceduralproblems, to whi-h there is as yet no clear consensus about "best"solutions. In short, thcse using the literature in this notebook must beaware of current development in the field of library and archives preservationand must keep abreast of its ever-increasing efforts. Wesley L. Boomgaarden Preservation Officer The Ohio State University Libraries February 1987 PRESERVATION PLANNING PROGRAM RESOURCENOTEBOOK TABLE OF CONTENTS BIBLIOGRAPHY FOR ALL SECTIONS Pages iii - xxxi REPRODUCTIONS Page (Bibl.) Section 1: Introductory Readings 1 iii Section 2: The Physical Environment 41 vii Environmental Conditions Insects LiOt Monitoring Section 3: Protection of Library Materials 123 Storage and Handling Exhibits Educating Patrons about Preservation Security Section 4: Surveying Collection Conditions 189 xii Survey Techniques Sampling Methodology Section 5: Preservation Organization and Administration 257 xiv Policy and Planning Descriptions of Library PreservationPrograms Organizational Documents Collection Management and DevelopmentIssues Section 6: Disaster Prevention and Preparedness 309 xvii Section 7: Preservation Microfilming 363 xx Section 8: Cooperative Preservation Activities 399 xxii Section 9: Preservation Supplies 465 xxiv Section 10: tducation and Training for Preservation 505 xxv Section 11: Library MateriAls: Physical Nature andTreatment 539 xxvii Repairing Library Materials Documenting Treatment Paper Binding Leather Photographs Moving Images Recordings Machine-Readable Records PRESERVATION PLANNING PROGRAM RESOURCE NOTEBOOK BIBLIOGRAPHY Section 1. INTRODUCTORY READINGS Items reproduced in this notebookare listed first, followed by references to additional readings for each topic(indicated by "*" in place ofa page number). Those appearing in bold face type shouldbe read first; the others provide more extended treatmentsor differing points of view. PAGE 1 Council on Library Resources. Committee on Preservation andAccess. BRI1FLE BOOKS: REPOR1S OF THE COMMITTEE ON PRZSERVA1IONAND ACCESS. Washington, DC: CLR, 1986. 17 Cunha, George M. "What an Institution Can Do to Surveyits Conservation Needs," Andover, MA: Northeast Document Conservation Center, 1982. 24 , & Sherelyn Ogden. "From Problems Perceived to Programsin Practice: the Preservation of Library Materialsin the USA, 1956 1980," LIBRARY RESOURCES & TECHNICALSERVICES, 25:9-29 (Jan/Mar 1981). 35 Merrill-Oldham, Jan. "Preservation Comes of Age: An ActionAgenda for the BO's and Beyond,° AMERICANLIBRARIES 16:770-772 (December 1985). 38 . "Preservation in Research Libraries: A New Approach to Caretaking," HARVES1, a semi-annualnewsletter of the University of Connecticut Libraries, Spring 1985,pp.1-3. Articles ** Baker, John P. "Conservation & Preservationof Library Materials," ALA WORLD ENCYCLOPEDIA. Chicago: American Library Association, 1980. pp.160-164. ** Banks, Paul N. THE PRESERVATION OF LIBRARY MATERIALS. Chicago: The Newberry Library, 1978. (also appeal-s in ENCYCLOPEDIA OF LIBRARY AND INFORMATION SCIENCE,RY: Marcel Dekker, 1969- v.23, p.180-222) ** Barker, Nicholas. "Conservation and Preservation, A Problemof Library Management: A British Library View," LIBRI, 31:193-197 (September 1981). ** Battin, Patricia. "Preservation: the Forgotten Problem" in Thomas J. Galvin and Beverly Lynch,eds. NEW DIRECTIONS FOR HIGHER EDUCATION: PRIORITIES FOR ACADEMIC LIBRARIES,no. 39, San Francisco: Jossey-Bass, 1982, pp.61-69. ** Darling, Pamela W. "Our Fragile Inheritance: the Challenge of Preserving Library Materials," 1978ALA YEARBOOK. Chicago: American Library Association, 1978. ** pp.xxxi-xlii. Hazen, Dan C. "Collection Development, CollectionManagement and Preservation," LIBRARY RESOURCES & TECHNICALSERVICES 26:3-11 (Jan/Mar 1982). ** Lundeen, Gerald, ed. "Conservation of LibraryMaterials,' LIBRARY TRENDS, Vol. 30, No. 2, Fall 1981, 317pp. The entire issue is devoted to the topic of conservation. ** Wessel, Carl J. "Deterioration of LibraryMaterials," ENCYCLOPEDIA OF LIBRARY AND INFORMATION SCIENCE, 1972. Vol 7, pp.69-120. ** Williams, Edwin E. "Deterioration of LibraryCollections Today," LIBRARY QUARTERLY, 40:3-17 (Jan 1970). (Section 1 continued on next page) 5 PRESERVATION PLANNING PROGRAM RESOURCE NOTEBOOK BIBLIOGRAPHY SeCtion 1, continued Books * * Baker, John P. and Marguerite C. Soroka, eds. LIBRARY CONSERVATION: PRESERVATION IN PERSPECTIVE. Stroudsburg, PA: Dowden, Hutchinson & Ross, 1978. 459p. * * CONSERVING AND PRESERVING LIBRARY MATERIALS. Edited by Kathryn Luther Henderson and William T. Henderson. Champaign, IL: University of Illinois, Graduate School of Library Science (Allerton Park Institute, No. 27), 1983. 207pp. * * Cunha, George M. and Dorothy Grant Cunha, with the assistance of Suzanne Elizabeth Henderson. LIBRARY AND ARCHIVES