REGULAR COUNCIL MEETING AGENDA Meeting #: 18-2019 Date: Tuesday, December 17, 2019 Time: 7:00 p.m. Location: Legacy Centre - Thomas Hall, Thedford Pages 1. Call to Order 2. Declaration of Pecuniary Interest 3. Approval of Agenda RECOMMENDATION: THAT the agenda for the December 17, 2019 Council meeting be approved as presented. 4. Closed Session There are no items for the Closed Session. 5. Adoption of Minutes of Previous Council Meeting 6 - 14 RECOMMENDATION: THAT the minutes of the December 3, 2019 Council meeting be adopted as presented. 6. Councillor Reports 7. Statutory Public Meetings There are no Statutory Public Meetings scheduled. 8. Presentations 8.1 Transit Feasibility Study - Wally Beck, Principal & Project Manager - Transit 15 - 45 Consulting Network RECOMMENDATION: THAT the presentation regarding the Transit Feasibility Study from the Transit Consulting Network be received. 8.1.1 Report CAO 11-2019 - Huron Shores Community Transportation 46 - 98 Feasibility Study and Next Steps RECOMMENDATION: THAT Report CAO 11-2019 accompanying a presentation by Wally Beck of Transit Consulting Network be received; and THAT Council supports the findings of the Feasibility Study and supports the identified implementation steps that are supported by Community Transportation Grant Funding; and THAT Transit Consulting Network be authorized to undertake Phase III of their study being: ● To finalize the transit route, service plan and budgets for the Local and Long-distance Transit services ● To work with the Municipality of Lambton Shores in securing the services of both a transit coordinator and a qualified transit service provider; and THAT financial and ridership status updates be received in December of 2020, 2021, and 2022. 8.2 Asset Management Plan - Israr Ahmad - Public Sector Digest RECOMMENDATION: THAT the presentation from Israr Ahmad of the Public Sector Digest regarding asset management be received. 8.2.1 Report TR 31-2019 - Lambton Shores Asset Management Plan 99 - 241 Update RECOMMENDATION: THAT Report TR 31-2019; regarding the Lambton Shores Asset Management Plan Update presented by Public Sector Digest be received; and THAT the Plan be posted on the Lambton Shores website. 2 9. Delegations 10. Consideration of Correspondence, Petitions, Committee Minutes and Staff Reports CORPORATE and STRATEGIC 10.1 Report CAO 08-2019 - 2020-2022 Multi-Year Accessibility Plan 242 - 253 RECOMMENDATION: THAT Report CAO 08-2019 related to the Municipal Accessibility Plan be received; and THAT the 2020-2022 Multi-Year Accessibility Plan attached to this report be adopted. COMMUNITY SERVICES 10.2 Report DCS 30-2019 - Grand Bend Ontario Street Trunk Sewer 254 - 268 RECOMMENDATION: THAT Report DCS 30-2019 regarding the Grand Bend Ontario Street Trunk Sewer be received; and THAT the project budget from GM Blue Plan Engineering Limited in the amount of $64,110 excluding HST for the tendering and contract administration for Phase one of the Ontario Street Trunk Sewer Project be accepted; and THAT the Director of Community Services be authorized to sign the appropriate engineering agreement with GM BluePlan Engineering Limited; and THAT staff be directed to present for Council’s approval a final Memorandum of Understanding with South Huron for the construction of the Ontario Street Trunk Sewer based on the Draft Memorandum of Understanding presented in this report at a future meeting. 3 ADMINISTRATION 10.3 Report CL 29-2019 - Community Health Centre Agreement Renewal 269 - 283 RECOMMENDATION: THAT Report CL 29-2019 regarding the “Community Health Centre Agreement Renewal” be received; and THAT the Municipality enters into a ten year agreement with both the North Lambton Community Health Centre and the Grand Bend Area Community Health Centre to provide free access to municipal facilities, with the exception of ice time, for the purposes of providing free health and wellness programs to the community; and THAT the Mayor and Clerk be authorized to sign the associated By-law. 10.4 Report CL 32-2019 - Code of Conduct for Council and Local Boards 284 - 297 RECOMMENDATION: THAT Report CL 32-2019 “Code of Conduct for Council and Local Boards” be received; and THAT the Code of Conduct for Members of Council and Local Boards dated December 17, 2019 be approved. 11. Notice of Motion There are no Notices of Motion for December 17, 2019. 12. Emergent Issues 13. By-laws and Resolutions 13.1 By-law 96-2019 - Appoint Deputy Treasurer 298 13.2 By-law 97-2019 - Appoint a Deputy Clerk 299 13.3 By-law 98-2019 - Repeal By-Law 95-2013 - Code of Conduct 300 13.4 By-law 99-2019 - Authorization - Community Health Centre Agreements 301 13.5 By-law 100-2019 - Confirming Resolutions to Date 302 RECOMMENDATION: THAT By-law 96-2019 through 100-2019 be read a first, second and third time, passed and signed by the Mayor and Clerk. 4 14. Adjournment RECOMMENDATION: THAT the December 17, 2019 Council meeting adjourn at p.m. 5 REGULAR COUNCIL MEETING COUNCIL MINUTES Tuesday, December 3, 2019 7:00 p.m. Members Present: Mayor Weber, Deputy Mayor Cook, Councillors Maguire, Sageman, Scott, Dodge, Goodhand, Marsh and Wilcox Staff Present: Kevin Williams - Chief Administrative Officer, Stephanie Troyer-Boyd – Clerk, Steve McAuley - Director of Community Services, Lawrence Swift – Fire Chief and Ashley Farr – Manager of Community Development 1. Call to Order Mayor Weber called the meeting to order at 7:00 p.m. 2. Declaration of Pecuniary Interest Councillor Maguire – Items 10.15 and 10.16 – Board Member of Grand Bend Art Centre Councillor Goodhand – Items 10.15 and 10.16 – Board Member of Forest Minor Ball 3. Approval of Agenda 19-1203-01 Moved by: Councillor Maguire Seconded by: Councillor Sageman THAT the December 3, 2019 Council Meeting Agenda as presented be approved. Carried 4. Closed Session There were no items for the Closed Session. 5. Adoption of Minutes of Previous Council Meetings 19-1203-02 Moved by: Councillor Goodhand Seconded by: Councillor Scott THAT the minutes of the November 12, 2019 Council meeting be adopted as presented; and THAT the minutes of the November 26, 2019 Special Meeting of Council be adopted as presented. Carried 6. Councillor Reports Councillors reported on items of interest in their community. 6 December 3, 2019 Council Minutes 2 7. Statutory Public Meetings There were no Statutory Public Meetings scheduled on December 3, 2019. 8. Presentations 8.1 Peter Janzen - Request for Asphalt Roads for Southcott Pines 19-1203-03 Moved by: Councillor Sageman Seconded by: Councillor Maguire THAT the presentation by Peter Janzen requesting asphalt roads for Southcott Pines be received. Carried 19-1203-04 Moved by: Councillor Sageman Seconded by: Councillor Goodhand THAT staff conduct a review Policy #73 and report back to Council during budget deliberations. Carried 9. Delegations There were no delegations scheduled on December 3, 2019. 10. Consideration of Correspondence, Petitions, Committee Minutes and Staff Reports 10.1 Forest Business Improvement Association Board Meeting Minutes - September 26, 2019 10.2 Decisions of the Committee of Adjustment Meeting held November 27, 2019 19-1203-05 Moved by: Deputy Mayor Cook Seconded by: Councillor Maguire THAT Items # 10.1 and 10.2 of the Agenda be received. Carried FIRE AND EMERGENCY SERVICES 10.3 Report FES 03-2019 - Response Report to the OFMEM Review of Fire Protection Services 19-1203-06 Moved by: Councillor Wilcox Seconded by: Councillor Maguire 7 December 3, 2019 Council Minutes 3 THAT Report FES 03-2019 regarding the Response Report to the OFMEM Review of Fire Protection Services be received. Carried 10.4 Report FES 04-2019 - Automatic Aid – Lambton Shores/Plympton- Wyoming 19-1203-07 Moved by: Councillor Goodhand Seconded by: Councillor Dodge THAT Report FES 04-2019 from the Chief, Fire & Emergency Services dated December 3rd, 2019 regarding the Automatic Aid – Lambton Shores/ Plympton-Wyoming be received; and THAT the Automatic Aid Agreement with Plympton- Wyoming be approved. Carried CORPORATE AND STRATEGIC 10.5 Report CAO 09-2019 - Municipal Accommodation Tax Update 19-1203-08 Moved by: Councillor Wilcox Seconded by: Councillor Sageman THAT Report CAO 09-2019 regarding the “Municipal Accommodation Tax Update” be received. Carried Councillor Scott requested a recorded vote. 19-1203-09 Moved by: Councillor Wilcox Seconded by: Councillor Scott THAT a decision on MAT be deferred until such time as additional information is received regarding what organizations are eligible tourism not-for-profits, whether our neighbours are considering a MAT and what strategy does the municipality have to deal with undeclared rental properties. Defeated In support: Councillors Maguire, Sageman, Scott and Wilcox (4) Opposed: Mayor Weber, Deputy Mayor Cook, Councillors Goodhand, Dodge and Marsh (5) 8 December 3, 2019 Council Minutes 4 Deputy Mayor Cook requested a recorded vote. 19-1203-10 Moved by: Councillor Wilcox Seconded by: Councillor Maguire THAT the Municipal Accommodation Tax issue be tabled. Carried In support: Councillors Maguire, Sageman, Scott, Marsh and Wilcox (5) Opposed: Mayor Weber, Deputy Mayor Cook, Councillors Goodhand and Dodge (4) 10.6 Report CAO 10-2019 - New Administration Building Considerations Councillor Goodhand requested a recorded vote. 19-1203-11 Moved by: Deputy Mayor Cook Seconded by: Councillor Wilcox THAT Report CAO 10-2019 providing Council with information relating to the next steps required to advance consideration of a Consolidated Administration Building for Lambton Shores be received; and THAT Skinner Architects Ltd. be commissioned to undertake a detailed design and analysis of the facility concept at a cost of $67,500 + HST to be funded from the Council Opportunities and Contingencies Reserve Fund. Carried In support: Mayor Weber, Deputy Mayor Cook, Councillors Maguire, Sageman, Marsh and Wilcox (6) Opposed: Councillors Scott, Goodhand and Dodge (3) PLANNING 10.7 Report PL 31-2019 - Deeming By-Law - 7612 Riverside Drive, Port Franks Brian Clutton 19-1203-12 Moved by: Councillor Scott Seconded by: Deputy Mayor Cook THAT Report PL 31-2019 relating to a request from Brian Clutton for the passing of a deeming by-law be received.