for Word Manual 10/2010 This is the manual for version 3.0 of MetaTexis for Word, a CAT tool running in Microsoft Word ®. Copyright Hermann Bruns 2002-2010 MetaTexis Software and Services Am Gottbach 32 54296 Trier Trademarks MetaTexis and the MetaTexis Logo are trademarks. All other trademarks used herein are the properties of their respective owners. MetaTexis Manual Contents ••• 1 Contents What's new 1 Trial Version ...................................................................................................1 New Functions ................................................................................................1 Features Planned .............................................................................................5 Acknowledgements 6 Warranty Disclaimers and Liability Limitations 8 Introduction 9 What is MetaTexis?.........................................................................................9 Versions ................................................................................................9 Philosophy...........................................................................................10 Features (overview) ............................................................................10 What is a CAT Tool? (a short introduction)..................................................12 Installation 15 Requirements.................................................................................................15 Installation.....................................................................................................15 Uninstalling...................................................................................................16 How to access the MetaTexis functions........................................................16 Word 2000/XP/2003 ...........................................................................16 Word 2007/2010 .................................................................................17 Quick Start 20 Just Go Ahead ...............................................................................................20 Help...............................................................................................................21 Basics ............................................................................................................21 How to Navigate .................................................................................21 How to Translate.................................................................................22 How to Edit a Translation...................................................................23 How to handle search results ..............................................................24 Options................................................................................................24 Notes and Hints for Beginners ......................................................................25 Concepts and Functions 26 Documents.....................................................................................................26 File Menu............................................................................................26 Tools Menu.........................................................................................27 Start Assistant................................................................................................29 MetaTexis Manual Contents ••• 1 2 ••• Contents MetaTexis Manual Basic Concepts..............................................................................................36 Translation Unit ..................................................................................36 Options................................................................................................38 Input Control.......................................................................................39 Saving .................................................................................................39 Interrupting and Resuming..................................................................39 Tagged Documents........................................................................................40 How to open tagged documents..........................................................41 HTML Options....................................................................................41 XML Options......................................................................................43 OpenTag Options................................................................................45 XLIFF Options....................................................................................47 User-defined Options..........................................................................49 User-defined Options (special) ...........................................................51 Navigation.....................................................................................................52 Document Mode..................................................................................52 Dialog Box Mode................................................................................54 Searching for Text...............................................................................54 Copying and Deleting....................................................................................58 Special Document Elements ...............................................................58 Deleting the Translation......................................................................61 Deleting the Translation Unit..............................................................61 Segmentation and Segment Manipulation.....................................................61 Segmentation Rules ............................................................................61 Segment Manipulation........................................................................67 Quality Control..............................................................................................69 Go to Functions...................................................................................69 Watch List...........................................................................................70 Formal Quality Checking....................................................................75 Final Version.................................................................................................77 Post Production ...................................................................................79 Translation Memories (TMs) and Terminology Databases (TDBs) .............81 Database Types ...................................................................................81 Configuring TMs and TDBs ...............................................................89 Configuring TMs ................................................................................93 Configuring TDBs ............................................................................104 Automation Options..........................................................................113 TM Automation Policy and Leverage Effects ..................................114 Analyzing Documents.......................................................................116 Saving TUs in the Main TM .............................................................125 Searching in TMs..............................................................................126 Batch Processing...............................................................................128 Working with TM Search Results.....................................................130 Working with TM check results........................................................134 Saving New Terminology in Main TDB...........................................135 Searching in TDBs............................................................................138 Working with TDB Search Results...................................................138 Displaying TMs ................................................................................141 Displaying TDBs ..............................................................................146 Database Options ..............................................................................151 2 ••• Contents MetaTexis Manual MetaTexis Manual Contents ••• 3 Mass processing................................................................................154 Importing and Exporting TMs and TDBs .........................................157 Compressing TMs and TDBs............................................................170 MetaTexis Server ........................................................................................171 Setup server connection ....................................................................171 Edit user data.....................................................................................174 Machine Translation and Dictionaries ........................................................175 Setting up machine translation engines.............................................175 Working with machine translation results ........................................180 Scout............................................................................................................181 Scout menu........................................................................................187 Scout options.....................................................................................188 Microsoft Office..........................................................................................202