WESTERN CAPE PROVINCIAL PARLIAMENT ANNUAL REPORT 2014/2015 Posbus 648, Kaapstad PO Box 648, Cape Town PO Box 648, Ekapa www.wcpp.gov.za 8000, Suid Afrika 8000, South Africa 8000, Mzantsi Africa +27 21 487 1600 Table of Contents PART A: GENERAL INFORMATION 1. GENERAL INFORMATION .............................................................................................................. 6 2. LIST OF ABBREVIATIONS/ACRONYMS ........................................................................................... 7 3. FOREWORD BY THE SPEAKER ....................................................................................................... 8 4. REPORT OF THE ACCOUNTING OFFICER ....................................................................................... 9 4.1 Overview of the operations of the Western Cape Provincial Parliament: ................................... 9 4.2 Overview of the financial results of Western Cape Provincial Parliament: ................................ 10 4.2.1 WCPP Receipts: ........................................................................................................................... 10 4.2.2 Programme Expenditure: ........................................................................................................... 10 4.2.3 Supply Chain Management:........................................................................................................ 11 4.2.4 Gifts and Donations received in kind from non-related parties: ................................................ 11 4.2.5 Exemptions and deviations received from the National Treasury: ............................................ 11 4.2.6 Events after the reporting date: ................................................................................................. 12 4.2.7 Compliance with 30 day payments: ........................................................................................... 12 4.2.8 Acknowledgement/s or Appreciation: ........................................................................................ 12 5. STATEMENT OF RESPONSIBILITY AND CONFIRMATION OF ACCURACY FOR THE ANNUAL REPORT ........................................................................................................................................ 13 6. STRATEGIC OVERVIEW ................................................................................................................ 14 6.1 Vision: ......................................................................................................................................... 14 6.2 Mission: ....................................................................................................................................... 14 6.3 Values: ........................................................................................................................................ 14 7. LEGISLATIVE AND OTHER MANDATES ........................................................................................ 15 7.1 Constitutional Mandates: ........................................................................................................... 15 7.2 Statutory Mandates: ................................................................................................................... 16 7.3 Relevant Case Law: ..................................................................................................................... 18 8. ORGANISATIONAL STRUCTURE ................................................................................................... 20 PART B: PERFORMANCE INFORMATION 1. AUDITOR-GENERAL’S REPORT: PREDETERMINED OBJECTIVES .................................................. 21 2. OVERVIEW OF WCPP’S PERFORMANCE ..................................................................................... 21 2.1 Service Delivery Environment: .................................................................................................... 21 2.2 Organisational environment: ...................................................................................................... 29 2.3 Key policy developments and legislative changes: ..................................................................... 29 3. STRATEGIC OUTCOME-ORIENTED GOALS .................................................................................. 30 4. PERFORMANCE INFORMATION BY PROGRAMME...................................................................... 31 4.1 Programme 1: Administration: ................................................................................................... 31 4.1.1 Purpose: ...................................................................................................................................... 31 4.1.2 Sub-programmes: ....................................................................................................................... 31 4.1.3 Strategic Objectives: ................................................................................................................... 32 4.1.4 Strategic objectives indicators, performance indicators, planned targets and actual achievements: ............................................................................................................................. 33 4.1.4.1 Sub-programme: Office of the Speaker: ............................................................................... 35 4.1.4.2 Sub-programme: Office of the Secretary: ............................................................................. 36 4.1.4.3 Sub-programme: Finance: ..................................................................................................... 39 4.1.4.4 Sub-programme: Supply Chain Management: ...................................................................... 40 4.1.4.5 Sub-programme: Internal Control: ....................................................................................... 42 4.1.4.6 Sub-programme: Human Resources: .................................................................................... 43 4.1.4.7 Sub-programme: Information Technology: .......................................................................... 44 Annual Report for 2014/15 Financial Year Page 1 4.1.4.8 Sub-programme: Security and Facilities Management:........................................................ 46 4.2 Programme 2: Facilities for Members and Political Parties: ...................................................... 48 4.2.1 Purpose: ...................................................................................................................................... 48 4.2.2 Sub-programmes: ....................................................................................................................... 48 4.2.3 Strategic Objectives: ................................................................................................................... 48 4.2.4 Strategic objectives indicators, performance indicators, planned targets and actual achievements: ............................................................................................................................. 48 4.2.4.1 Sub-programme: Facilities and Benefits for Members: ........................................................ 49 4.2.4.2 Sub-programme: Political Parties Support Services: ............................................................ 51 4.3 Programme 3: Parliamentary Services: ...................................................................................... 52 4.3.1 Purpose: ...................................................................................................................................... 52 4.3.2 Sub-programmes: ....................................................................................................................... 52 4.3.3 Strategic Objectives: ................................................................................................................... 52 4.3.4 Strategic objectives indicators, performance indicators, planned targets and actual achievements: ............................................................................................................................. 52 4.3.4.1 Sub-programme: Plenary Support: ....................................................................................... 54 4.3.4.2 Sub-programme: Committee Support: ................................................................................. 55 4.3.4.3 Sub-programme: Public Education and Outreach: ............................................................... 58 4.3.4.4 Sub-programme: Hansard and Language Services: .............................................................. 60 5. TRANSFER PAYMENTS................................................................................................................. 62 5.1 Transfer payments to Non-Profit Institutions: ........................................................................... 62 6. DONOR FUNDS ............................................................................................................................ 63 6.1 Previous Year Donor Funds: ....................................................................................................... 63 7. CAPITAL INVESTMENT ................................................................................................................ 63 7.1 Capital investment, maintenance and asset management plan: ............................................... 63 PART C: GOVERNANCE 1. INTRODUCTION ..........................................................................................................................