Government of Jammu and Kashmir Department of Food, Civil Supplies & Consumer Affairs, Civil Secretariat, Jammu Tel: 0191-2566188, Fax: 0191-2549682 OPEN e- TENDER NOTICE TENDER NOTICE No: -01-FCS&CA of 2018 D ATED: -25-01-2018 Notice Inviting Tenders for supply of XRF Spectrometer (Karatmeter) For and on behalf of the Governor of Jammu and Kashmir e-tenders in DOUBLE COVER SYSTEM are invited through Commissioner/Secretary, FCS&CA Department from Registered General suppliers/reputed Manufacturers/Private/Government undertakings/Importers within and outside the State for supply of latest Karat Meter as per the details given below and as per the specification of BIS: S. Quantity Earnest Class Tender Inviting No Name of Money of contractor Authority Instrument (in Rs.) Registered General suppliers/reputed Rs.40,000 1. Karat Meter 01 Manufacturers/Private or Commissioner/Secretary Co-operative/Government to Govt. Deptt. of FCS&CA undertakings /Importer 1. The Bidding documents consisting of qualifying information, eligibility Criteria, specification, bill of quantities(B.O.Q) Set of terms and conditions of Supply and other details can be seen/download from the Website www.jktenders.gov.in as per schedule of dates given below:- 1. Date of issue of Tender Notice 29-01-2018, 04:00 P.M 2 Period of downloading of bidding documents 29-01-2018, 10:00 P.M 3. Bid Submission Start Date 29-01-2018, 10:00 P.M 4 Bid submission End Date 19-02-2018, 02:00 P.M 5 Deadline for receiving the Hard Copy (Original Hard copy will be received either by DD) including all the soft copy documents hand/courier/Regd.post from 26-01-2018 to 15-02- 2018 up to 02:00 P.M in the office of Controller, Legal uploaded on the site, along with certificate. Metrology, Transport Nagar Jammu 6. Date & time of opening of Bids ( online) Technical Bid will be Opened on _20-02-2018 at 11:00 AM in the Office Of Commissioner/Secretary, FCS&CA Department, Civil Secretariat, Jammu. Financial Bid will be opened on 21-02-2018 at 04:00 PM. 1 2. Bids must be accompanied with cost of Tender Documents in the shape of demand draft in favour of FA/CAO, Legal Metrology, Department and the Earnest Money/ Bid security in the shape of Demand Draft drawn from any schedule/ nationalized bank pledged to FA/CAO, Legal Metrology Department Civil Secretariat, Jammu. 3. The date and time of opening of technical bids shall be notified on Web Site www.jktenders.gov.in and conveyed to the bidders automatically through an e-mail message on their e-mail address. The Financial Bids of responsive Bidders shall be opened on same Web site in the office of the Commissioner/Secretary, FCS&CA, Room NO.1/2, Mini Block Civil Secretariat, Jammu. 4. Instruction of bidders regarding e-tendering process :- i. Bidders are advised to download bid submission manual from the “downloads” option as well as from “bidder Manual Kit” on website www.jktenders.gov.in acquaint bid submission process. ii. To participate in bidding process. Bidder has to get digital signature Certificate (DSC) as per information technology Act-2000. Bidders can get digital certificate from any approved vendor. iii. The bidders have to submit their bids online in electronic format with digital signature. No bid will be accepted in physical form. iv. Bids shall be opened online as per the time schedule mentioned in clause-1 of the Tender Notice. v. Bidders must be ensure to upload scanned copy of all the necessary documents related to technical bid. Besides, original/photocopies of documents related to the technical bid be submitted physically/by registered post/through courier before date specified in clause-1. vi. The department will not be responsible for delay in online submission due to any reason Note:-Scan all the documents on 100 dpi with black and white option. a. Scanned copy of cost of tender documents in the shape of Demand Draft in favour of FA/CAO, Legal Metrology, Department, Civil Secretariat, Jammu and Earnest money/bid security in the shape of Demand Draft, if applicable, must be uploaded with the technical documents of the bid. The original Demand Draft (Cost of tender documents), (earnest money/bid security) and relevant technical bid documents to be submitted to 2 the tender opening authority by registered post /courier/by hand before due date of submission of tenders as per the time schedule specified. b. Bidders are advised not to make any change in BOQ (bill of quantities) contents in any case they should attempt to create similar BOQ manually. The BOQ downloaded should be used for filling the item rate inclusive of all taxes including GST, entry tax and any other tax applicable from time to time. c. Price escalation and Taxes:- The unit rates and prices shall be quoted by the bidder entirely in Indian Rupees and the rates quoted shall be deemed to be Inclusive of all taxes (including GST) and entry fee and or other taxes applicable from time to time. Technical Bids shall be opened in the Commissioner/Secretary, FCS&CA, Room No.1/2, Mini Block Civil Secretariat, Jammu on 21-02-2018 at 04:00 P.M or any other date convenient to the SLPC in presence of tenderers or their authorized representative, who may like to participate in the tender opening. If the dates mentioned above are declared as holidays the tenders will be opened on the next working day. The date for opening of financial bid of eligible tenderers shall be notified separately. Sd/- Member Secretary (SLPC) No:-FCS&CA/Acctts/226/2018 Dated:- -01-2018 Copy to the:- 1. Commissioner/Secretary to the Government, FCS&CA Department for information. 2. Director, Information Department, J&K Jammu with the request to kindly give wide publicity of e-NIT in National/Local print/ Electronic media. 3. Controller, Legal Metrology Dep[artment Jammu. 4. Joint Controller, Legal Metrology Department Jammu/Kashmir. 3 Government of Jammu and Kashmir Department of Food, Civil Supplies & Consumer Affairs, Civil Secretariat, Jammu Tel: 0191-2566188, Fax: 0191-2549682 Subject: - Detailed Tender Notice for supply of XRF Spectrometer (Karat Meter). 1. REQUIREMENT e-tenders in DOUBLE COVER SYSTEM (Technical & Financial) are invited for and on behalf of the Governor of Jammu and Kashmir through Commissioner/Secretary, FCS&CA, Civil Secretariat, Jammu. (Chairman SLPC) from Registered General suppliers/ reputed Manufacturers/Government undertakings/Importers within and outside the State for supply of XRF Spectrometer, of as per specification delivered in the office FOR Joint Controller, Legal Metrology Department Bemina Srinagar of the State of Jammu and Kashmir as per the details shown in the Annexure attached to this NIT and terms and conditions detailed hereunder. The tenders shall be addressed to the Chairman State Level Purchase Committee and shall be deposited in the Office of Controller Legal Metrology Department, Transport Nagar Narwal Jammu as per critical dates mentioned through registered/speed post/courier service or shall be delivered personally. The tenders received after the stipulated date and time shall not be accepted and the Department shall not be held responsible for any postal delay for receipt of tender. The detailed NIT can also be downloaded from website www.jktenders.gov.in (Note complete e-tendering will be done on www.jktenders.gov.in only) 2. MANNER OF BIDDING The tenderers are required to submit bids separately in two separate sealed covers duly super scribed with cover-I (Technical Bid) and cover-II (Financial Bid). Both the covers shall be then contained in one envelop duly sealed and super scri bed with tender for supply of XRF Spectrometer, Karat meter. Cover-I (Technical Bid) should contain the following details: a) Details as per Annexure “A” to this NIT. b) Earnest money in the shape of Demand Draft pledged to Financial Advisor, Legal Metrology Department. c) Self attested copy of GST/PAN Card. d) Self attested copy of registration of firm/supplier from Central /State Government. 4 e) Demand Draft for cost of tender document, if downloaded. f) VAT clearance certificate from Centre/State latest/last 3 years/GST update clearance if any. g) Attestation of signature of the authorized signatory on behalf of firm from the bank, where the firm is having its account. h) Address proof of the authorized signatory (copy of passport, telephone, electricity bill/voter ID etc.). i) Bank conduct certificate of the firm. j) If the bidder is registered with micro, macro, small and medium scale industries then a certificate copy of registration certificate. k) Registration certificate from Central Excise Department. o) Laboratory test certificate of equipment from approved authority of State/GoI (NABL). p) Copy of Income Tax returns latest/last 3 years. q) Copy of requisite certificate from Bureau of India Standards, ISI mark or any other approved by GoI. r) Copy of trade license issued by competent authority.. s) Affidavit on the non judicial stamp paper to the effect that the tenderer or any of the partners or representatives were never black listed by any Government Department/Corporation. t) The tenderer should have minimum two years Experience for supply the equipments. The details of supplies made to any institute (particularly Govt. Institute) for last two years and their appreciation letter regarding successful installation shall also furnished. u) Any other specification of equipment felt necessarily by the Technical Committee shall be submitted on spot by the bidder. Cover-II (Financial Bid) Financial Bid In the format of BOQ, uploaded on the site for supply of XRF Spectrometer, Karato meter. The Financial Bid of those tenderers only shall be opened who are found eligible for the same after the scrutiny of the documents contained in Cover-I .