Agenda for Meeting No. SG16/3 SmartGrowth Implementation Committee The SmartGrowth Implementation Committee will meet in the Tauranga City Council, Council Chambers 91 Willow Street, Tauranga on Wednesday, 18 May 2016 at 9.00am G Poole Chief Executive Tauranga City Council – Administering Authority 1 SmartGrowth Implementation Committee Independent Chairperson: Bill Wasley Committee Members Bay of Plenty Regional Council: Chair. Doug Leeder Cr Jane Nees Cr Paula Thompson Cr David Love Tauranga City Council: Mayor Stuart Crosby Cr John Robson Cr Steve Morris Cr Matt Cowley Western Bay of Plenty District Council: Mayor Ross Paterson Cr Gwenda Merriman Cr Garry Webber Cr John Scrimgeour Tangata Whenua Representatives: Karora Smith Awanui Black Maru Tapsell Irene Walker Quorum: 9 Meeting Frequency: At least bi-monthly Role Pursuant to Clause 30 Schedule 7 of Government Act 2002, a joint Committee of Tauranga City Council, Western Bay of Plenty District Council and Bay of Plenty Regional Council shall be retained to implement the SmartGrowth Strategy and Implementation Plan. Membership That representation be comprised of four elected member representatives as appointed by the contributing authorities, including the Mayors and Regional Council Chairperson, and four representatives at be nominated by tangata whenua. That an Independent Chairperson, to be appointed by the Committee, chairs the Committee; and the appointment of a Deputy Chair from the committee membership. 2 That the standing membership is limited to seventeen members, but with the power to co-opt up to a maximum of three additional non-voting members, where required, to ensure the effective implementation of any part, or parts, of the Strategy. That NZTA be represented through its Regional Director as an observer with speaking rights but in a non-voting capacity. Purpose That the joint SmartGrowth Implementation Committee be the delegated authority to implement the SmartGrowth Strategy and Implementation Plan in accordance with the following functions: Implementation Overseeing the implementation of the 2013 SmartGrowth Strategy updates, in particular the strategic actions. Ensuring organisation systems and resources support the strategy implementation. Taking responsibility for progress of those actions specifically allocated to the “SmartGrowth Implementation Committee” in the strategy, and making sure the implementation does occur. Monitoring and reporting progress against milestones and budget. Overviewing the management of the risks identified in implementation. Approving an annual implementation plan with a 3 year horizon. Ongoing Tasks Champion integration and implementation through partner strategies, programmes, plans and policy instruments (including the Regional Policy Statement, Regional and District Plans, Long Term Plans (LTP’s), Annual Plans, transport plans and triennial agreements), and through partnerships with other sectors such as health, education and business. Approving submissions to Local Authorities, Central Government, and other agencies on SmartGrowth related matters. Reviewing and recommending adjustments to the strategy if circumstances change. Identifying and resolving any consultation inconsistencies between the SmartGrowth strategies and subsequent public consultation processes of the partner councils. Consultation / Partner Forums Facilitating consultation with the community. Establishing and maintaining the SmartGrowth Partner Forums. Agreeing any memorandum of agreements between SGIC and any forums. Committee Operations Selecting and appointing an Independent Chairperson and a Deputy Chairperson. Implementing a Memorandum of Agreement, as adopted by the Committee for each triennial period, to provide and maintain partnerships and provide for the resolution of any conflict. Establish protocols to ensure that implementation, where necessary, is consistent, collaborative, and / or coordinated to achieve optimal outcomes 3 Agenda for Meeting No. SG16/3 SmartGrowth Implementation Committee Wednesday, 18 May 2016 9.00am Tauranga City Council, Council Chambers 91 Willow Street, Tauranga Conflicts of Interest Apologies Public Forum (if required): Confirmation of Minutes: 1. Confirmation of the Minutes of the SmartGrowth Implementation Committee (SG16/2) dated 20 April 2016. Pgs 8-13 A copy of the minutes is attached. Recommendation: That the minutes of the SmartGrowth Implementation Committee Meeting (SG16/3) held on 20/04/2016 be confirmed as a true and correct record. 4 Business 1. Receipt of Partner Forum Minutes Population Aging Technical Advisory Group 27th April 2016 Pgs 14-17 Social Sector Forum 28th April 2016 Pgs 18-22 Environment & Sustainability Forum 3rd May 2016 Pgs 23-28 Combined Tangata Whenua Forum 4TH May 2016 Pgs 29-34 Property Developers Forum 5th May 2016 Pgs 35-40 Strategic Partners Forum 10th May 2016 Pgs 41-44 Recommendation: That the minutes of the partner forums be received, noting that the issues raised have been identified in the Monthly Report for discussion and resolution. 2. Monthly Report for SGIC dated 18 May 2016 Pgs 45-49 Recommendations: a) Note the strategy action update b) Note the improvements to SG resourcing c) In relation to the Forums Refer the Population Aging Technical Advisory Group gym request to the implementer for action Note the Social Sector Forum recommendations Refer the Property Development Forum Compact City paper to the Settlement Pattern Review team with a request that the issues raised be reported on in June when the Compact City update paper is being discussed Note the Combined Tangata Whenua Forum appointment process 3. Update on Settlement Pattern Review including the Western Corridor and Keenan Road reports Pgs 50-125 Recommendations Western Corridor Strategic Study: 1. That SGIC formally identify the western corridor for future urbanisation. 2. That SGIC identify the Tauriko West area as the priority area for the Councils and the NZTA to undertake detailed planning to advance re-zoning as the next urban growth area subject to agreed densities in Te Tumu and in the compact city SPR option. 3. That the sequence of urbanisation in the western corridor broadly proceeds as follows: 5 a) By 2017 initiate work towards plan changes and infrastructure provision to allow for urbanisation of Tauriko West including: Undertake a cultural assessment and continue to engage further with iwi and hapu; Consult with land owners; Seek to identify and protect important sites and water quality of the Wairoa River; Investigate road access options to service Tauriko West that are compatible with the Tauriko Programme Business Case; Advance a structure plan and commence the preparation of plan changes to the Regional Policy Statement and District Plans. b) At the same time, continue planning work for the urbanisation of the Keenan Road area that is already within Tauranga City. c) Undertake an investigation of changes required, if any, to District Plans to avoid land fragmentation or land use change that would hinder the ability to deliver future Urban Growth Areas. d) Within the next five years initiate a structure plan for the remaining Keenan Road area (possibly including Merrick Road extension). 4. Depending on uptake of the Tauriko Business Estate, undertake structure planning and rezoning for the Lower Belk Road industrial area. 5. Should growth demand continue strongly, after 2020 determine the next growth area(s) in the western corridor study area, potentially including Belk Road and/or Merrick/Joyce Road areas. 6. That the western corridor is generally more suitable for urban development than the southern corridor, with the possible exception of the Ohauiti South area which should be investigated further in the short term and reported back to SGIC for direction. Recommendations for the Keenan Road Study: SGIC agrees that: 1. The Keenan Road area is suitable for future urbanisation and should be retained as a future urban growth area. 2. That further planning and community engagement work is required before the area could be rezoned for urbanisation to address the issues identified in the report. 3. SmartGrowth partner staff undertake this work and report back to the Committee on a regular basis noting that as an initial estimate, it is expected to take 12-24 months to complete 6 4. A draft structure plan may need to be developed to inform further work. 5. This further work needs to be informed by direction on the potential future urbanisation of the Merrick Road and upper Joyce Road areas in the long-term. 6. It may be possible for a first stage of the Keenan Road area to be developed ahead of the wider growth area and that this will be considered. 7. The future timing of urbanisation requires further discussion and future agreement, including the concept of a staged approach. Timing should be informed by the potential to bring forward an alternative growth area in the Western Corridor ahead of the Keenan Road area, current and future growth rates and land take up, the wider strategy to urbanisation in the Western Corridor and the time it takes to address the issues identified in the Keenan Road area. 8. As a priority consideration should be given to advancing the urbanisation of an alternative growth area within the Western Corridor due to impending development capacity constraints and the unknown timeframe to ‘ready’ the Keenan Road area for urbanisation. Recommendations for Community Consultation: 1. That the Committee express a preference for either