CHURCH OF THE EPIPHANY SUDBURY, ONTARIO DIOCESE OF ALGOMA SAFE ENVIRONMENT POLICY (Screening in Faith) Presented to Parish Council March, 2002 Approved by Council Revised: February 2003 October 2003 December 2003 December 2011 Table of Contents CHURCH OF THE EPIPHANY SAFE ENVIRONMENT POLICY ........................................................................................ 1 INTRODUCTION ...................................................................................................................................................... 2 COMPONENTS OF A SAFE ENVIRONMENT............................................................................................................... 3 MAINTENANCE OF SAFE ENVIRONMENT POLICY ..................................................................................................... 3 RANKING SYSTEM FOR SCREENING IN FAITH ........................................................................................................... 5 IMPLEMENTATION OF SAFE ENVIRONMENT POLICY ............................................................................................... 6 ADULT EDUCATION COORDINATOR ........................................................................................................................ 8 ALTAR GUILD .......................................................................................................................................................... 9 CARETAKER ..........................................................................................................................................................10 CHORISTER ...........................................................................................................................................................11 COFFEE HOST .......................................................................................................................................................12 COLLECTION COUNTER ......................................................................................................................................... 13 COMMUNICATIONS OFFICER ................................................................................................................................14 DISCIPLESHIP COORDINATOR ...............................................................................................................................16 ENVELOPE SECRETARY .......................................................................................................................................... 18 EUCHARISTIC ASSISTANT ...................................................................................................................................... 19 FELLOWSHIP COORDINATOR(S) ............................................................................................................................20 GREETER ..............................................................................................................................................................21 HEALING MINISTER .............................................................................................................................................. 24 HOSPITALITY MINISTRY COORDINATOR ................................................................................................................ 25 INTERCESSOR .......................................................................................................................................................26 LAY DELEGATE TO SYNOD AND ALTERNATE DELEGATES ........................................................................................28 LECTOR (READER) ................................................................................................................................................. 29 NEWSLETTER EDITOR ........................................................................................................................................... 30 NOMINATION COMMITTEE MEMBER ...................................................................................................................32 ORGANIST/CHOIR DIRECTOR ................................................................................................................................34 PARISH SECRETARY .............................................................................................................................................. 35 PAROCHIAL LAYREADER ....................................................................................................................................... 37 PASTORAL CONCERNS CHAIR ................................................................................................................................39 PASTORAL VISITOR ............................................................................................................................................... 41 PROPERTY MANAGER ........................................................................................................................................... 42 SERVER ................................................................................................................................................................44 i SIDESPERSON .......................................................................................................................................................45 SUNDAY SCHOOL COORDINATOR .........................................................................................................................47 SUNDAY SCHOOL TEACHER ................................................................................................................................... 49 TREASURER ..........................................................................................................................................................51 WARDEN ..............................................................................................................................................................52 WOMEN’S BIBLE STUDY FACILITATOR ...................................................................................................................54 YOUTH MINISTRY LEADER .................................................................................................................................... 56 APPENDIX I: ALLERGY ALERT PROTOCOL .............................................................................................................. 58 APPENDIX II: CHURCHWARDEN ...........................................................................................................................59 APPENDIX III: CODE OF CONDUCT FOR CLERGY, CHURCH STAFF AND VOLUNTEERS .............................................. 61 APPENDIX IV: DIOCESE OF ALGOMA BULLYING POLICY ........................................................................................65 APPENDIX V: DISCONTINUED JOB DESCRIPTIONS .................................................................................................75 PRESIDENT - ANGLICAN CHURCH WOMEN ..................................................................................................75 SACRISTAN ................................................................................................................................................. 76 NURSERY CAREGIVER .................................................................................................................................77 APPENDIX VI: EMERGENCY, FIRE AND SAFETY PROTOCOLS .................................................................................. 78 APPENDIX VII: FILING OF AN INCIDENT REPORT ................................................................................................... 81 INCIDENT REPORT FORM ............................................................................................................................82 INCIDENT REPORT FORM (ACTION TAKEN) .................................................................................................83 APPENDIX VIII: STATEMENT OF CONFIDENTIALITY ...............................................................................................84 APPENDIX IX: CHURCH OF THE EPIPHANY TRUST AGREEMENT ............................................................................. 85 APPENDIX X: CHURCH OF THE EPIPHANY VOLUNTEER INFORMATION FORM .......................................................86 ii Church of the Epiphany Safe Environment Policy The Safe Environment Policy has been established in keeping with the Scriptural teachings and standards of conduct set by our Lord, Jesus Christ. As Christians, we are called to build each other up, to respect those who instruct and have charge over us in the Lord, to live in peace with one another, to admonish the unruly, to encourage the timid, to help the weak, to be patient with everyone, and to be kind to each other and to everyone else. (see 1 Thessalonians 5:11- 14.) At the Epiphany, we strive to live up to the standards of our Christian calling and we advocate the following as an essential part of that goal. 1. The Church of the Epiphany is committed to ensuring that the values of safety, trust, accountability, and respect are upheld in our relationships and in all of the Church's ministries, activities, work and facilities. To this end, we will make every effort to provide an environment that is free from violence, coercion, disrespect, and prejudice. The Church of the Epiphany will abide by all governmental laws as applicable. 2.