Minutes of Full Council meeting 4th October 2016 Present Chairman Cllr Willis, Vice Chairman Cllr Dodd, Cllrs Jeffery, Chudley, Simpson, Payne, Arnold, Musialski, Jones and Austin In attendance County Cllr Gribble and Julie Lammin (Clerk) Apologies Cllrs Hodges and Wimberley accepted Dispensations None Public Session: One member of the public was present. The Chairman opened the meeting at 7.00pm. Item No Topic Discussion points Outcome/action 118/2016 Draft minutes of the Draft minutes had been Proposal: Accept as a true record Council meeting dated circulated with the agenda Proposer: Cllr Austin Cllr Jane Willis 6/9/16 Seconder: Cllr Payne Carried 119/2016 Matters arising from approved minutes: Cllr Jane Willis 1. Tour of Britain Rain hampered efforts but the The school will hopefully re-use the event was successful letter banners at a future event Cllr Jane Willis 2. Ron Hill Community Portrait photographs of Mr and Mr and Mrs Hill were delighted. One Club presentation Hill were organised and will be hung in the Community Club presented to them and the other at their home Cllr Rafal 3. Swimming pool BBQ The event was well attended. A The committee has been nominated Musialski good season with high by the Parish Council for a Sports attendance. award from Teignbridge District Council (TDC) 120/2016 Matters under Chairman’s discretion: 1. Superfast A reply was still awaited from County Cllr George Gribble reported Cllr Jane Willis Broadband Matt Barrow, Devon County the tendering process has started for Council (DCC) following a the next phase. meeting on 9th Sept to discuss issues with broadband to parts Cllr George Gribble will chase Matt of the town specifically Barrow for a response. Glebelands and Station Road. Cllr Jane Willis 2. Teignbridge The following points were Association of Local made: Councils (TALC) it is prudent to make Proposal: To respond stating the meeting 29/9/16 representation referendum would effectively be a (i) Government emergency funds could be cap and could debilitate smaller proposals to required councils legislate for small it is effectively a cap Proposer: Cllr Arnold town/parish councils could debilitate small Seconder: Cllr Payne have a referendum councils Carried with 1 abstention and 2 for precept increases votes against of more than 2%. 1 121/2016 Housing Working Group An update report summarising Proposal: Accept the HWG (HWG) Update the group’s activities relating to recommendation to work with Lemon Cllr Malcolm (Attachment no. 1). the consultation selection Gazelle on the public consultation as Chudley process was circulated. The set out in their quote at a cost of HWG recommended working around £4,400. MPC to cover any with Lemon Gazelle and for the shortfall should grant bids not be Parish Council to meet costs if successful. grant bids were unsuccessful. Proposer: Cllr Chudley Additional information: Seconder: Cllr Austin The elector fund grant of Carried £1550 confirmed The DNPA will be working on a review of the local plan at the same time. They would like to work alongside the Parish Council which may result in the DNPA picking up the cost of some elements of the consultation. 122/2016 Hospital Hub Standing orders were Proposal: Suspend standing orders Report on event held on suspended for Richard to Proposer: Cllr Austin Richard Foxwell 13.9.16 present this item. Seconder: Cllr Simpson (Attachment no. 2) The event explored the Carried possibility of establishing a locally based, co-ordinated, Noted health and social care system which will enable people living in the area to lead heathier lives through the establishment and effective operation of a system of “Place Based Care “. Richard Foxwell also reported that NHS Propco will be taking over the hospital building on 1.12.16. Standing orders were reinstated. 123/2016 Marketing Moreton Branding, website, photography Proposal: Accept the MMWG Working Group Update competition and new town map recommendation to note and adopt Cllr Jane Willis Recommendation for were all topics included in the the report and for the Parish Council 2017 update report which takes over the management of the (Attachment no.3) recommended the Parish Business Directory and thus Council be responsible for all become solely responsible for all aspects of the website from Jan aspects of the website from 1.1.17 2017. The following points were made: Proposer: Cllr Simpson Google analytics are now Seconder: Cllr Arnold available and monthly Carried reports will be produced for comparison and monitoring Julie will be responsible for overseeing work required Volunteer offers of help with updating will be followed up Free business entries for Moreton based business will add value to the site for visitors and the community Neighbouring parishes do not charge for local business entries It is not yet known if the new 2 town map will be free. A business plan will be done. 124/2016 Internal Financial Cllr Payne reported the financial Noted Cllr Bas Payne Regulator’s Report checks were up to date. 125/2016 Open Spaces 1. Monthly Report Cllr Dodd summarised the Noted Cllr Paul Dodd (Attachment no.4). checklist already circulated 2. Smoke free play TDC are recommending play Proposal: Not to make the Sentry areas areas are smoke free and no and play area smoke free areas smoking signs installed. It was Proposer: Cllr Dodd agreed it would be difficult to Seconder: Cllr Payne monitor. Cigarette ends are not Carried evident in the Sentry/play area. 126/2016 Finance and Policy Finance and Policy meeting on Noted Committee 11.10.16 includes budget and Cllr Hugh Arnold precept recommendations. 126/2016 Teignbridge District Proposal: To write to the Boundary Councillor’s Report Commission objecting stating: Cllr Mike Jeffery 1. Proposed Ward The suggestion is for the wards have little in common boundary changes Moretonhampstead and the Parish Council does not Tedburn wards to join together agree with two member wards and be represented by two it would be a geographically members. It was agreed that large ward single member constituencies member would need to sit on 2 are preferred. Individual planning committees Councillors can also make Proposer: Cllr Jeffery responses. Seconder: Cllr Payne Carried The enforcement case was to Cllr Mike Jeffery 2. Planning matter - remove a mobile home and its Proposal: To support the DNAP Unauthorised extension from the land and to actions to remove the mobile home mobile home at secure the cessation of the as set out in the enforcement notice Land near Steward residential use of the land. The ENF/0056/16 Farm mobile home’s permission to be Proposer: Cllr Payne sited there had expired. Seconder: Cllr Dodd Carried with 2 abstentions 127/2016 County Councillor’s Report County Cllr 1. A382 New Bridge The next stage of the Wray Noted George Gribble Valley Trail, including the new bridge, is due to open later this month. Signage onto Brinning Lane is Cllr Willis will chase still required. 2. Ashburton pool Facility is now the town’s Noted responsibility 3. Town new road Including extended parking in markings gone to Cross Street and Court Street Noted HATOC from 30 minutes to 1 hour 128/2016 Approve accounts A list of payments was Proposal: Agree payment Julie Lammin (Attachment no.5) circulated Proposer: Cllr Jeffery Clerk Seconder: Cllr Arnold Carried 129/2016 Correspondence All correspondence had been Noted Julie Lammin circulated by email Clerk The Chairman closed the meeting at 8.25pm Signed: Cllr Jane Willis (Chairman) Date: 3 MPC mins 4.10.16 Attachment no.1 Housing Working Group (HWG) Update Report Sept 2016 Since July’s meeting at which it was agreed to support the HWG activities the following progress has been made on the Housing Development plan: 1. Public consultation John Willis and Julie Lammin met and briefed 4 consultants on undertaking a full public consultation on housing requirements Quotes were requested by 16th Aug 3 of the 4 consultants, for various reasons, decided not to quote Lemon Gazelle quoted by the deadline (copy attached) The HWG met with Sarah Martin and Mark Goodman from Lemon Gazelle to discuss the quote in more detail 2. Consultation funding An application to the Elector Fund has been submitted – approx. £1,500 John Willis has applied for a My Community Buildings grant on behalf of the CLT from which, if successful, approx. £2,000 could be contributed At its July meeting the Council agreed to allocate £2,000 Lemon Gazelle’s quote is £4,400 3. Recommendation The HWG recommends working with Lemon Gazelle on the public consultation as set out in their quote at a cost of around £4,400. If the Elector Fund and My Community Buildings grants applications are not successful that the Council funds the cost of the consultation. Ron Jones Chair of HWG 30/9/16 4 MPC mins 4.10.16/Attachment no.2 PLACE BASED CARE in Moretonhampstead and North East Dartmoor PROPOSED WORKING GROUP to develop: Working name: “ONE MORETONHAMPSTEAD “ INTRODUCTION and CONTEXT As is well known the Health and Social Services throughout the Country are under great pressure. In Devon the “Success Regime “ is about to start consultation on proposed radical changes to service provision leading towards a “Sustainability and Transformation Plan “ for the whole County of Devon. The thrust of emerging plans is to reduce further the number of community hospital beds and lengths of stay in “acute “ hospitals such as the RD&E – which in turn will place a greater emphasis on Care being delivered in or closer to home ( i.e. in communities ). In anticipation of these developments ( and against the background of the lack of progress made in progressing a Moretonhampstead and district Health and Social Care hub ) the Parish Council and Clinical Commissioning Group ( CCG ) jointly convened an Event for stakeholders on Tuesday 13 September 2016 – see annexe 1 for summary outcomes Gemma to add please – which by a large majority voted to move forward with a system of Place Based Care to be developed and managed by a Working Group, the subject of this paper.