DISADVANTAGED BUSINESS ENTERPRISE PROGRAM POLICY STATEMENT Section 26.1, 26.23 Objectives/Policy Statement Kenosha Area Transit (KAT) has established a Disadvantaged Business Enterprise (DBE) program in accordance with regulations of the U.S. Department of Transportation (DOT), 49 CFR Part 26. KAT has received Federal financial assistance from the Department of Transportation, and as a condition of receiving this assistance, KAT has signed an assurance that it will comply with 49 CFR Part 26. It KAT’s policy to ensure that DBEs are defined in part 26, have an equal opportunity to receive and participate in DOT–assisted contracts. It is also our policy: 1. To ensure nondiscrimination in the award and administration of DOT assisted contracts; 2. To create a level playing field on which DBEs can compete fairly for DOT assisted contracts; 3. To ensure that the DBE Program is narrowly tailored in accordance with applicable law; 4. To ensure that only firms that fully meet 49 CFR Part 26 eligibility standards are permitted to participate as DBEs; 5. To help remove barriers to the participation of DBEs in DOT assisted contracts; 6. To assist the development of firms that can compete successfully in the market place outside the DBE Program. The City of Kenosha Transportation Coordinator has been delegated as the DBE Liaison Officer. In that capacity, the Transportation Coordinator is responsible for implementing all aspects of the DBE program. Implementation of the DBE program is accorded the same priority as compliance with all other legal obligations incurred by KAT in its financial assistance agreements with the Department of Transportation. KAT has disseminated this policy statement to the City of Kenosha Transit Commission and all of the components of our organization. We have posted this statement on our website for review by DBE and non-DBE business communities that perform work for us on DOT-assisted contracts. ____________________________________ ________________ Signature of the Director of Transportation Date SUBPART A – GENERAL REQUIREMENTS Section 26.1, 26.23 Objectives The objectives are found in the policy statement on the first page of this program. Section 26.3 Applicability KAT is the recipient of federal transit funds authorized by Titles I, III, V, and VI of ISTEA, Pub. L. 102-240 or by Federal transit laws in Title 49, U.S. Code, or Titles I, II, and V of the Teas-21, Pub. L. 105-178. Section 26.5 Definitions KAT will adopt the definitions contained in Section 26.5 of Part 26 for this program. Section 26.7 Non-discrimination Requirements KAT will never exclude any person from participation in, deny any person the benefits of, or otherwise discriminate against anyone in connection with the award and performance of any contract covered by 49 CFR Part 26 on the basis of race, color, sex, or national origin. In administering its DBE program, KAT will not, directly or through contractual or other arrangements, use criteria or methods of administration that have the effect of defeating or substantially impairing accomplishment of the objectives of the DBE program with respect to individuals of a particular race, color, sex, or national origin. Section 26.11 Record Keeping Requirements Uniform Report of DBE Awards or Commitments and Payments: 26.11(a) KAT will report DBE participation to the Federal Transit Administration using the Uniform Report of DBE Awards or Commitments and Payments, found in Appendix B to the DBE regulation. Bidders List: 26.11(c) KAT will create a bidders list, consisting of information about all DBE and non-DBE firms that bid or quote on DOT-assisted contracts. The purpose of this requirement is to allow use of the bidder list approach to calculating overall goals. The bidder list will include the name, address, DBE/non-DBE status, age, and annual gross receipts of firms. We will collect this information by requiring all prime contractors bidding on U.S. DOT- assisted contracts to return, at the time of bid opening, information about the prime contractor and who provided a bid or were contacted by the prime: This information shall be submitted on the BIDDERS LIST provided in Attachment 1. Section 26.13 Assurances KAT has signed the following assurances, applicable to all DOT-assisted contracts and their administration: Federal Financial Assistance Agreement Assurance: 26.13(a): KAT shall not discriminate on the basis of race, color, national origin, or sex in the award and performance of any DOT assisted contract or in the administration of its DBE Program or the requirements of 49 CFR Part 26. The recipient shall take all necessary and reasonable steps under 49 CFR Part 26 to ensure nondiscrimination in the award and administration of DOT assisted contracts. KAT’s DBE Program, as required by 49 CFR Part 26 and as approved by DOT, is incorporated by reference in this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as a violation of this agreement. Upon notification to KAT of its failure to carry out its approved program, the Department may impose sanction as provided for under Part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et seq.). This language will appear in financial assistance agreements with sub-recipients. Contract Assurance: 26.13(b) We will ensure that the following clause is placed in every DOT-assisted contract and subcontract: The contractor, sub-recipient, or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of DOT assisted contracts. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the recipient deems appropriate. SUBPART B – ADMINISTATIVE REQUIREMENTS Section 26.21 DBE Program Updates Since KAT has received a grant of $250,000 or more in FTA planning capital, and or operating assistance in a federal fiscal year, we will continue to carry out this program until all funds from DOT financial assistance have been expended. We will provide to DOT updates representing significant changes in the program. Section 26.25 DBE Liaison Officer (DBELO) We have designated the following individual as our DBE Liaison Officer: Lane Masoud, Transportation Coordinator 4303 39th Avenue Kenosha, Wisconsin 53144 Phone: 262-653-4475 Email: [email protected] In that capacity, the DBELO is responsible for implementing all aspects of the DBE program and ensuring that KAT complies with all provisions of 49 CFR Part 26. The DBELO has direct, independent access to the Director of Transportation concerning DBE program matters. Two organizational charts displaying the DBELO’s position within the City of Kenosha and KAT are located in Attachment 2 to this program. The DBELO is responsible for developing, implementing and monitoring the DBE program, in coordination with other appropriate officials. The DBELO has a staff of three to assist in the administration of the program. The duties and responsibilities include the following: 1. Gathers and reports statistical data and other information as required by DOT. 2. Works with all departments to set overall annual goals. 3. Ensures that bid notices and requests for proposals are available to DBEs in a timely manner. 4. Analyzes KAT’s progress toward attainment and identifies ways to improve progress. 5. Plans and participates in DBE training seminars. 6. Tracks DBE payments to record participation. Section 26.27 DBE Financial Institutions It is the policy of KAT to investigate the full extent of services offered by financial institutions owned and controlled by socially and economically disadvantaged individuals in the community, to make reasonable efforts to use these institutions, and to encourage prime contractors on DOT-assisted contract to make use of these institutions. A list of financial institutions was obtained from the website for The Federal Reserve Board, http://www.federalreserve.gov/releases/mob/, to identify minority owned banks. The DBELO will continue to use this and other sources to solicit minority-owned banks to participate in KAT’s DBE program on an annual basis. To date, the following minority-owned financial institutions offering services in the State of Wisconsin have been identified: SEAWAY BANK & TRUST COMPANY, MILWAUKEE BRANCH NORTH MILWAUKEE STATE BANK NORTH MILWAUKEE STATE BANK, NORTHRIDGE BRANCH Information on the availability of such institutions can be obtained from the DBE Liaison Officer. Section 26.29 Prompt Payment Mechanisms Prompt Payment: 26.29(a) KAT will include the following clause in each DOT-assisted prime contract: The prime contractor agrees to pay each subcontractor under this prime contract for satisfactory performance of its contract no later than 45 days from the receipt of each payment of the prime contract it receives from KAT. Any delay or postponement of payment from the above referenced time frame may occur only for good cause following written approval of KAT. This clause applies to both DBE and non-DBE subcontracts. Retainage: 26.29(b) The prime contractor agrees to return retainage payments to each subcontractor within 45 days after the subcontractors work is satisfactorily completed. Any delay or postponement of payment from the above referenced time frame may occur only for good cause following written approval of KAT. This clause applies to both DBE and non-DBE subcontracts. Monitoring and Enforcement: 26.29(d) The guidelines detailed in Attachment 3 were established by KAT to monitor and enforce that prompt payment and return of retainage is in fact occurring.