Project Acronym: Europeana Sounds Grant Agreement no: 620591 Project Title: Europeana Sounds D6.5 Communication plan and evaluation V2 Revision: Final Date: 01/03/2016 Authors: Axelle Bergeret-Cassagne (BnF) Abstract: This deliverable presents the Europeana Sounds online and offline public presence and activities during Year 2. It shows the many achievements met during the year. We strengthened the project’s online presence and reach, completing the communication toolbox, intensifying networking activities and promoting the first project outcomes, in particular the publication of the first sets of metadata on Europeana, and the alpha and beta versions of the Music Collections on Europeana, and organised the first international public conference “The Future of Historic Sounds”. Dissemination level Public X Confidential, only for the members of the Consortium and Commission Services Coordinated by the British Library, the Europeana Sounds project is co-funded by the European Union, through the ICT Policy Support Programme as part of the Competitiveness and Innovation Framework Programme (CIP) http://ec.europa.eu/information_society/activities/ict_psp/ Europeana Sounds EC-GA 620591 EuropeanaSounds-D6.5-Communication-plan-and-evaluation-V2-v1.0.docx 02/03/2016 PUBLIC Revision history Version Status Name, organisation Date Changes 0.1 ToC Axelle Bergeret- 05/01/2016 Cassagne, BnF 0.2 1st draft Axelle Bergeret- 05/02/2016 Cassagne, BnF 0.3 2nd draft Axelle Bergeret- 09/02/2016 Review by Valentina Bachi, Promoter Cassagne, BnF LIzzy Komen, (NISV) 0.4 Final draft Axelle Bergeret- 24/02/2016 Comments and input from Laura Cassagne, BnF Miles, BL; Elsie Maclean, SMO; Elisa Sciotti, ICCU; Maarten Brinkerink, NISV; Maeve Gebruers, ITMA; Imogen Greenhalgh, EF; Juozas Markauskas, DIZI; Richard Ranft, BL 1.0 Final Richard Ranft, BL 02/03/2016 Layout, minor changes Review and approval Action Name, organisation Date Valentina Bachi, Promoter 05/02/2016 Reviewed by LIzzy Komen, NISV 08/02/2016 Approved by Coordinator and PMB 01/03/2016 Distribution No. Date Comment Partner / WP 1 01/03/2016 Submitted to the European Commission BL/WP7 2 01/03/2016 Posted on Europeana Pro website BL/WP7 3 01/03/2016 Distributed to project consortium BL/WP7 Application area This document is a formal output for the European Commission, applicable to all members of the Europeana Sounds project and beneficiaries. This document reflects only the author’s views and the European Union is not liable for any use that might be made of information contained therein. Statement of originality This document contains original unpublished work except where clearly indicated otherwise. Acknowledgement of previously published material and of the work of others has been made through appropriate citation, quotation or both. Page 2 of 82 Europeana Sounds EC-GA 620591 EuropeanaSounds-D6.5-Communication-plan-and-evaluation-V2-v1.0.docx 02/03/2016 PUBLIC Project summary Europeana Sounds is Europeana’s ‘missing’ fifth domain aggregator, joining APEX (archives), EUscreen (television), the European Film Gateway (film) and The European Library (libraries). It will increase the opportunities for access to and creative re-use of Europeana’s audio and audio-related content and will build a sustainable Best Practice Network of stakeholders in the content value chain to aggregate, enrich and share a critical mass of audio that meets the needs of public audiences, the creative industries (notably publishers) and researchers. The consortium of 24 partners will: ● Double the number of audio items accessible through Europeana to over 1 million and improve geographical and thematic coverage by aggregating items with widespread popular appeal such as contemporary and classical music, traditional and folk music, the natural world, oral memory and languages and dialects. ● Add meaningful contextual knowledge and medium-specific metadata to 2 million items in Europeana’s audio and audio-related collections, developing techniques for cross-media and cross- collection linking. ● Develop and validate audience specific sound channels and a distributed crowd-sourcing infrastructure for end-users that will improve Europeana’s search facility, navigation and user experience. These can then be used for other communities and other media. ● Engage music publishers and rights holders in efforts to make more material accessible online through Europeana by resolving domain constraints and lack of access to commercially unviable (i.e. out-of-commerce) content. These outcomes will be achieved through a network of leading sound archives working with specialists in audiovisual technology, rights issues, and software development. The network will expand to include other data-providers and mainstream distribution platforms (Historypin, Spotify, SoundCloud) to ensure the widest possible availability of their content. For more information, visit http://pro.europeana.eu/web/europeana-sounds and http://www.europeanasounds.eu Copyright notice Copyright © Members of the Europeana Sounds Consortium, 2014-2017. This work is licensed under the Creative Commons CC-BY License: https://creativecommons.org/licenses/by/4.0/. Page 3 of 82 Europeana Sounds EC-GA 620591 EuropeanaSounds-D6.5-Communication-plan-and-evaluation-V2-v1.0.docx 02/03/2016 PUBLIC Contents Executive summary ....................................................................................................................................................... 5 1 Introduction ............................................................................................................................................................... 5 2 Europeana sounds online presence and achievements ............................................................................................. 6 2.1 Website europeanasounds.eu ............................................................................................................................ 6 2.2 Europeana Music Collections ............................................................................................................................ 15 2.3 Europeana Sounds social media and their communities .................................................................................. 18 2.3.1 Twitter ....................................................................................................................................................... 18 2.3.2 Facebook ................................................................................................................................................... 22 2.3.3 LinkedIn ..................................................................................................................................................... 25 2.3.4 SoundCloud ............................................................................................................................................... 26 2.3.5 SlideShare .................................................................................................................................................. 27 2.3.6 Videos on Vimeo ....................................................................................................................................... 27 2.4 Newsletter ........................................................................................................................................................ 29 2.5 Communication highlights ................................................................................................................................ 31 2.5.1 Virtual exhibition on sound machines (T6.4.1).......................................................................................... 31 2.5.2 Sound timeline (T6.4.3) ............................................................................................................................. 32 2.6 Year 1 and Year 2 key results ............................................................................................................................ 33 2.7 Next steps ......................................................................................................................................................... 33 3 Europeana sounds offline ........................................................................................................................................ 34 3.1 Organisation of events ...................................................................................................................................... 34 3.2 Presentation of the project at events ............................................................................................................... 35 3.3 Updates on promotion material ....................................................................................................................... 36 4 Looking ahead .......................................................................................................................................................... 37 4.1 Reaching out to our target audiences .............................................................................................................. 37 4.2 Building and strengthening a network of stakeholder ..................................................................................... 43 4.2.1 Networking & communication zones ........................................................................................................ 43 4.3 Europeana Sounds second international conference and other