Doctoral Degree Handbook 2011 – 2012 TABLE OF CONTENTS TABLE OF CONTENTS ................................................................................................................ 2 TIMETABLE FOR THE DOCTORAL DEGREE ......................................................................... 5 DEGREE REQUIREMENTS ......................................................................................................... 6 SUSE Doctoral Handbook and Stanford Bulletin ....................................................................... 6 Ph.D. Minor ................................................................................................................................ 6 Departmental Minor ................................................................................................................ 6 Individually Designed Distributed Minor (IDDM)................................................................. 7 Pre-Approved Individually Designed Distributed Minor (IDDM) in Organizations ............. 7 Unit or Residency Requirements ................................................................................................ 8 Minimal Progress ........................................................................................................................ 9 Grades ......................................................................................................................................... 9 Faculty Advisors ....................................................................................................................... 10 DEGREE MILESTONES ............................................................................................................. 11 Registration or Enrollment for Milestone Completion ............................................................. 11 The Graduate Study Program .................................................................................................... 11 First Year (3rd Quarter) Review ............................................................................................... 12 Second Year (6th Quarter) Review ........................................................................................... 13 Committee Composition for First- and Second-Year Reviews ................................................ 14 Advancement to Candidacy ...................................................................................................... 14 Academic Program Revision .................................................................................................... 15 Dissertation Proposal ................................................................................................................ 15 Proposal Overview and Format ............................................................................................ 15 Proposal Committee .............................................................................................................. 16 Proposal Hearing or Meeting ................................................................................................ 16 Printing Credit for Use in SUSE Labs .................................................................................. 17 Dissertation Content.................................................................................................................. 18 Dissertation Reading Committee .............................................................................................. 18 University Oral Examination .................................................................................................... 19 Overview ............................................................................................................................... 19 Scheduling the Oral Exam .................................................................................................... 19 Registration Requirement ..................................................................................................... 20 Room Reservations ............................................................................................................... 20 The Oral Examining Committee ........................................................................................... 20 University Chair .................................................................................................................... 20 The Abstract .......................................................................................................................... 21 Submitting the Dissertation....................................................................................................... 21 REGISTRATION AND STUDENT STATUSES ........................................................................ 23 Terminal Graduate Registration (TGR) .................................................................................... 23 Graduate Tuition Adjustment ................................................................................................... 24 The Graduation Quarter ............................................................................................................ 24 U.C. Berkeley Exchange Program ............................................................................................ 25 Accommodation Policy for Women Graduate Students ........................................................... 26 Leaves of Absence .................................................................................................................... 26 Registration Status: Active, Inactive, Holds ............................................................................. 27 Verification of Enrollment (Full-Time Status) ......................................................................... 27 Table of Contents 2 Reinstatement ............................................................................................................................ 28 Changing Specializations .......................................................................................................... 28 Program Area ........................................................................................................................ 28 Program Area Specialization ................................................................................................ 28 Graduation, Degree Conferrals, and Walking in the Graduation Ceremony ............................ 29 Definitions............................................................................................................................. 29 Ceremony Participation without Graduation (i.e., Walking-through) .................................. 29 Grievances................................................................................................................................. 29 Termination of Student Status .................................................................................................. 29 Termination Before Doctoral Candidacy .............................................................................. 30 Termination During Doctoral Candidacy ............................................................................. 30 GRADUATE FINANCIAL SUPPORT ....................................................................................... 32 Graduate Student Assistantships ............................................................................................... 32 Policies Governing Teaching and Course Assistantships ......................................................... 32 Course Eligibility .................................................................................................................. 32 Student Eligibility ................................................................................................................. 33 Types of Appointments ......................................................................................................... 33 Course Scheduling Considerations ....................................................................................... 34 English Proficiency ............................................................................................................... 34 Other Administrative Matters ............................................................................................... 34 Student Pay ............................................................................................................................... 35 Stipend .................................................................................................................................. 35 Research Assistant Salary – Two Tier System ..................................................................... 35 Salary .................................................................................................................................... 35 Pay Periods............................................................................................................................ 36 Pay Rates ............................................................................................................................... 36 Registration Requirements ........................................................................................................ 36 Additional Work ....................................................................................................................... 37 Summer Funding and Employment .........................................................................................