Northeastern University Club Sports Handbook 2020 - 2021 The key to the success of this program is student leadership and participation 1 Table of Contents CLUB SPORT ADMINISTRATION ...................................................................................................................................... 4 CLUB SPORTS RESOURCES ................................................................................................................................................. 5 PROGRAM OVERVIEW ......................................................................................................................................................... 6 POLICY ON NON-DISCRIMINATION AND EQUAL OPPORTUNITY.............................................................................................................. 8 CLUB SPORTS AWARDS ...................................................................................................................................................... 9 NORTHEASTERN UNIVERSITY CLUB SPORTS TEAMS ............................................................................................. 10 TEAM ADMINISTRATION ................................................................................................................................................. 11 STUDENT ELIGIBILITY ................................................................................................................................................................................. 11 SUMMER ELIGIBILITY .................................................................................................................................................................................. 13 TEAM ELIGIBILITY ....................................................................................................................................................................................... 14 ESTABLISHING A NEW CLUB SPORT ......................................................................................................................................................... 15 CLUB SPORTS COUNCIL BYLAWS ................................................................................................................................... 16 EXECUTIVE BOARDS .......................................................................................................................................................... 18 CLUB ROSTERS ............................................................................................................................................................................................. 19 SCHEDULING ................................................................................................................................................................................................. 19 ELIGIBILITY FORMS ..................................................................................................................................................................................... 20 NATIONALS PROPOSAL & LONG ROAD TRIPS (DRIVES LASTING LONGER THAN 6 HOURS) .............................................................. 21 COMMUNITY SERVICE ................................................................................................................................................................................. 22 ADMINISTRATIVE BONUS CHECKLIST ......................................................................................................................... 23 CLUB SPORT DEADLINES “CHEAT SHEET” .................................................................................................................. 24 DOSPORTSEASY REGISTRATION AND ADMINISTRATION HELP GUIDE ............................................................ 25 COACHES PROCEDURES .................................................................................................................................................... 26 TRAVEL .................................................................................................................................................................................. 28 AIRFARE RESERVATIONS ............................................................................................................................................................................ 28 HOTEL RESERVATIONS ............................................................................................................................................................................... 28 OVERNIGHT RESIDENT ACCOMMODATIONS ............................................................................................................................................ 29 CLUB SPORTS RELATED ABSENCES .......................................................................................................................................................... 29 VAN POLICIES AND PROCEDURES ................................................................................................................................. 30 DRIVER CERTIFICATION PROCESS ............................................................................................................................................................. 31 CAR/VAN RENTALS ..................................................................................................................................................................................... 33 BUS RENTALS ............................................................................................................................................................................................... 33 FACILITY POLICIES ............................................................................................................................................................. 34 FACILITY REQUEST FORMS (PRACTICE AND GAMES) ............................................................................................................................ 34 CARTER FIELD POLICIES AND PROCEDURES ........................................................................................................................................... 35 RENTING FACILITIES ................................................................................................................................................................................... 35 FACILITY CANCELLATIONS ......................................................................................................................................................................... 36 STRENGTH AND CONDITIONING ................................................................................................................................................................ 36 TEAM ROOM POLICIES ................................................................................................................................................................................ 37 EVENT MANAGEMENT ....................................................................................................................................................... 41 EXECUTIVE BOARD RESPONSIBILITIES ..................................................................................................................................................... 41 MARKETING ......................................................................................................................................................................... 42 FINANCIAL OPERATIONS ................................................................................................................................................. 43 2 FINANCIAL ADVISOR .................................................................................................................................................................................... 43 CASH INDEX .................................................................................................................................................................................................. 43 BUDGETING ................................................................................................................................................................................................... 44 FUNDING ........................................................................................................................................................................................................ 44 FINANCIAL PROCEDURES AND RESOURCES ............................................................................................................... 46 PROCEDURE FOR PURCHASES .................................................................................................................................................................... 46 TAX-EXEMPT ................................................................................................................................................................................................ 46 DIRECT PAY (CHECK REQUESTS) .............................................................................................................................................................. 46 OFFICIAL/REFEREE PAYMENTS ................................................................................................................................................................ 47 CLUB SPORT CREDIT CARD 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